Update regarding upper administration's communication with campus regarding CEPAC's MAP Survey project: Susan Alt reported that she had met with Jim Rimpau and President Gamble and that an announcement is in the offing.
CEPAC membership and terms: a discussion took place regarding the suitability of CEPAC adopting a policy similar to Faculty Council to increase the term of Chair to two consecutive years. It was agreed that CEPAC's officers' terms would be left unaltered.
Electronic elections: Sara France reported that Allen Porter at ITC encourages CEPAC to pursue medium for elections to CEPAC, and reported the existence of a viable program that's working well elsewhere on campus. Eileen Baker moved that CEPAC adopt an electronic system for elections and Ray Byerly seconded. The motion was unanimously approved. Sara will pursue this with Allen, involving Kerry Evans, in good time for the next elections, next spring. Careful consideration will be given to advertising the new system and procedures and assisting staff unfamiliar with electronic communications.
CEPAC nominations/goals committee update: Sharon Pielaet reported on the nominating committee's work. Genevieve Burmeister was nominated for vice chair and Sara France for secretary. A paper ballot will be conducted at the July meeting. Nominations for committee manager were deferred pending the outcome of the paid administrative support position (see below).
Benefits Committee - Carol Shannon and Jodie Delay were chosen by the President to serve on this committee.
TIP Incentive Award Program Committee - Sara France reported that the committee met on May 17. Committee members had researched various aspects of the program's policy and presented their findings. Further clarification of funding issues will be researched before the next meeting, and options for advertising the program will be considered.
MAP Advisory Committee - Sara France reported on the May 21 meeting. Firstly, one of CEPAC's nominees to MAP-AC is taking a year's leave of absence next year with the intention of returning to his classified position thereafter. MAP-AC leaves the decision of his continuing to fulfill his committee membership in the interrim to CEPAC. Ray Byerly moved that Dan continue his representation on the MAP Advisory Committee until he resumes his classified employment next year. Sharon Pielaet seconded and the motion was unanimously approved. The meeting also asked that Dan and Paul Burns (CEPAC's other rep on MAP-AC) attend CEPAC meetings to give periodic reports.
Sara continued her report of the last MAP-AC meeting. Once again, comprised lively and valuable discussion. The gist was that clarification of the goal setting process and purpose would be beneficial and creation of supplements to the MAP Guide will be investigated. The components of MAP would benefit from being redefined, and program participants encouraged to refer to each specifically, not to MAP as a whole. With respect to supervisor training, MAP-AC's first priority will be to that associated with MAP. However, the committee supports training opportunities for supervisors as supervisors and will communicate this support appropriately. Opportunity for employees to evaluate supervisors was considered. MAP-AC will review a draft document being proposed for use by the University of Montana in this regard. Discussions ensued regarding mediation between employees and their supervisors, and the policies of ombudsman program will be reseached. It was agreed that overall accountability is essential to MAP; Professional Council's survey of supervisors MAP-AC is not waiting on the results of this survey in order to progress its agenda. However it will gather more information about the proposed survey for the next meeting; Centralized Funding of Bonuses FY04 MAP-AC acknowledged some confusion in the implementation of the policy from division to division. MAP-AC could be involved in the development of any future plan to clarify how such a program functions within the MAP criteria. The committee was unable to cover the whole agenda in the time allocated, and will continue at its June 18 meeting.
Review of Personnel policies and procedures - Kerry Evans had previously circulated draft policy amendments to departmental time reporting (as back up to monthly time sheets), and other form and policy changes. All relevant documentation will be displayed on the legal council web site for a comment period before adoption.
A brief discussion took place about the options for setting up such a new position, recruitment, supervision, etc., and more details will be made available as the project is advanced. It was noted that various amendments to the Bylaws would be required, and the means to do so was addressed.
July Board of Regents meeting classified staff senates/CEPAC once again has agenda time in July. Senate/CEPAC reps present at the MUS Labor Management Committee meeting in May discussed stategy for another collaborative presentation. It was agreed that each would submit a summary of their committee's achievements demonstrating a conclusion common to each campus - that the classified staff's first priority is a pay raise. These summaries will be collected by Sara France and sent, together, to the Regents on June 14. Sara will circulate CEPAC's draft document without delay.
There being no other business, the meeting closed at 11.05 am.
NEXT MEETING: JULY 14, 2004 IN THE BRADLEY CONFERENCE ROOM, WILSON HALL AT 9:00AM
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