CEPAC MINUTES: 7/13/05
CLASSIFIED EMPLOYEE PERSONNEL ADVISORY COMMITTEE
July 13, 2005
- Michelle Larsen
- Genevieve Burmeister
- Mary Engel
- Daniel McGuire
- Matt Blazicevich
- Ray Byerly
- Dawn Watkins
- Susan Alt
- Steve Burk
- Sara France, Administrative Associate
MINUTES OF THE LAST MEETING
Mary Engel moved that the minutes of the June 8, 2005 meeting be approved as written. Genevieve Burmeister seconded and the minutes were approved.
Apologies for Absence - Subsequent to last month's meeting, Mary Engel sent notification of absence for June. July apologies sent by Sheron McIlhattan and Eileen Baker.
- CEPAC "bulletin" Sara France reported that, following CEPAC's June 8 meeting, a cover letter, notification of committee rep vacancies, and summary of FY05 CEPAC activities were mailed to Skilled Crafts and Service Maintenance employees, and an e-mail notification of the URL of the same information, was sent to all classified staff.
- Committee Rep Vacancies Sara France recommended that, next year, recruitment for June 30 committee vacancies should commence prior to Spring Semester Finals Week. Sara noted that the recruitment process had been slow and had resulted in some exclusions with staff on vacation, laid off for summer, or distracted by fiscal year-end activities. These difficulties notwithstanding, CEPAC received a good number of applicants. A meeting of CEPAC members was held June 27. Some clarification was made to the CEPAC-nominated Committee Representation Policy, and nominees forwarded to the President's Office. The four committee vacancies (Space Management, University Facilities Planning Board, International Programs, and TIP Awards) were filled as of July 1.
- July Board of Regents Presentation Sara France reminded CEPAC that classified staff have been offered a meeting with the Regents in July, even though this is a planning meeting rather than the normal public gathering. CEPAC, and its equivalents across the State, have been invited to breakfast on July 15 in Great Falls. The Commissioner of Higher Education is generously meeting motel expenses. Genevieve Burmeister, Michelle Larsen and Sara France plan to attend. For the past several weeks, CEPAC has been hosting conference calls with its equivalent organizations and a collaborative presentation has been prepared. These groups will also meet during the evening of July 14 to discuss the presentation and other business. Genevieve Burmeister and Sara France met with President Gamble, on July 5, and reviewed the themes of the presentation. He was very supportive of the proposed content (classified recruitment/retention; State pay plan funding etc., as influences in Regents' 5-15 year projection planning). Sara had also consulted Jim Rimpau, Director of Planning and Analysis, regarding CEPAC's presentation, on July 7.
- By Laws - nothing new had been added to last month's update.
- Professionals Draft Pay Policy Documents - Bob O'Driscoll and Sara France met with Sandy Rahn-Gibson (Professional Council) on June 29. A mutually beneficial discussion of the drafting process to date took place, and CEPAC and Professional Council gained a good understanding of each other's perspective concluding, from the classified perspective, support for fair and equitable reward for similar duties and responsibilities while maintaining flexibility to meet market demands. Once again, problems surrounding classified titles and pay scales were highlighted. In meeting with President Gamble, July 5, it was indicated that further alterations to the draft will be forthcoming.
- Supervisor Training - Susan Alt reported that the University Attorney's office would be providing some training in August. Also that Personnel and Payroll Services planned to offer (limited space) trainings by the Federal Mediation and Concilliation Service, in November. PPS is supportive of supervisor training offerings, but needs more information about specific requirements, and Susan reminded CEPAC that resources would be required to provide a meaningful service. There was also discussion about the training responsibility of each department on campus.
- Shared Governance - University Governance Council - Sara France reported having attended a very positive meeting with Warren Jones (Faculty Council) and Sandy Rahn-Gibson (Professional Council) to progress a proposal to reorganize University Governance Council to include all Shared Governance participant groups as voting members. A very useful discussion ensued and a further meeting will be scheduled once Warren has obtained some input from the University Attorney on various issues.
- CEPAC's August Meeting Sara France reminded CEPAC that it had been agreed, in June, to move the August meeting to Wednesday the 17th at 9:00 am. Sara has reserved the Bradley Conference Room (and cancelled it's use on August 10th).
- Concerns Raised via the Comments Box - no new concerns received.
- Annual Report FY05, and CEPAC's 360 Review - Those present at the meeting had reviewed the draft materials in their entirety and a discussion of their content, and proposed use, took place. Genevieve Burmeister moved that the Annual Report, the 360 General Review Summary and Review Summary:Comments be published on the CEPAC web site, and hard copy provided to the Commissioner of Higher Education, President Gamble, and Vice President Roloff.
- CEPAC via the Portal - it was recognized that CEPAC should pay some attention to planning for its use of the forthcoming portal. Members should also likely become familiar with the basics of the facility in order to appropriately refer questions raised by constituents.
- Future agenda items - establishment of future agenda items, meeting guests, and goals were deferred to the August meeting.
CEPAC ADMINISTRATION, BUDGET AND ACCOUNTING
Sara France reminded CEPAC that, as per the arrangement at instigation, the CEPAC Office will be closed July 15-August 14. Sara has made arrangements for mail, invoices, messages etc during this period. Sara further reported the FY05 budget to have closed with a credit balance of $63.28, and described the set-up for FY06.
All committee updates may be reviewed via our Committees Page. Below are specific discussions held at today's meeting:
Third Party Administrator Transition - Genevieve Burmeister asked is there was any way in CEPAC might assist Personnel and Payroll Services in disseminating information about Allegiance, New West, or Blue Cross Blue Shield. Dawn Watkins reported some problems related to the transfer of 2500 employees and 650 retirees, most of which are being resolved. Dawn urges everyone to carefully check the information on their insurance card(s) and report any inaccuracies to PPS. There followed a discussion of various recent experiences, and patience through the transition, and associated payroll deductions, was encouraged.
Dawn went on to say that 115 dependent waiver enrollments had been completed on the Bozeman campus, providing coverage to an additional 40 children over last year
Native American Student Center - Genevieve Burmeister reported that construction of a single story Native American Student Center has been approved for the green space adjacent to Hannon Hall. Genevieve said the trees in this area will be preserved. Funds totalling $8.5m are to be raised before construction begins.
ITEMS TO PROGRESS
Discussion was deferred, under the title "future agenda items" to the August meeting.
At 10:55 am, Genevieve Burmeister moved that the meeting be adjourned, Dan McGuire seconded and the motion passed.
NEXT MEETING: AUGUST 17, 2005 IN THE BRADLEY CONFERENCE ROOM, WILSON HALL AT 9:00AM
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