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May 10, 2006

Roll Call

  • Voting Members:
  • Genevieve Burmeister, Chair
  • Michelle Larsen, Chair-elect
  • Eileen Baker
  • Dan McGuire
  • Mary Engel
  • Steve Burk
  • Sheron McIlhattan
  • Non-voting Members:
  • Darcy Halpin
  • Carol Shannon
  • Sue Martin
  • Ina Lou Mathisen
  • Robert Friedrich
    joining the meeting at 9.30am for committee reports:
  • Jodie DeLay
  • Others Present:
  • Rose Cain (elected to CEPAC as of 7/1/06)
  • Rich Stafford (elected to CEPAC as of 7/1/06)
  • Jamie O'Callaghan (elected to CEPAC as of 7/1/06)
  • Beth Littlefield
  • Jen Friar
  • Sara France, CEPAC Administrative Associate

Minutes of the Last Meeting

Michelle Larsen moved and Dan McGuire seconded, that the minutes of April 12, 2006 meeting be approved. The motion passed unanimously.

Apologies for Absence

Matt Blazicevich and Kristine Mashaw sent apologies.

CEPAC Administration, Budget and Accounting

  1. By Laws - CEPAC has received notification that the new language has been added to the CEPAC By Laws. since the changes weren't "substantive" they didn't have to go through the formal posting and review process.
  2. Pooled Resources Update - Sara France gave an update. The Montana University System Staff Associations (MUSSA) have continued to nurture a true collaboration across the MUS, working with the Board of Regents and Commissioner of Higher Education's office in the production of a professional development and training facility for MUS classified staff. MUSSA has pursued offers of assistance and further cooperation, culminating in an Implementation Plan for the project. Using pre-existing resources and one-time donations, MUSSA potentially has everything in place to create the PD and T facility. Regent support to proceed has been confirmed and MUSSA is working on finalizing the Implementation document. Work to create the facility should commence soon.
  3. Shared Governance - Genevieve Burmeister reported that the regularity of Shared Governance meetings will be reduced during the summer. However, a meeting is scheduled for May 17 and CEPAC will introduce the concept of a Shared Governance "presence" at the Welcome Back Picnic in August. CEPAC officers have been working with the Department of Communications and Public Affairs, considering what might be appropriate materials to hand out at the picnic. Genevieve mentioned the potential growth possibilities of this concept. Sheron McIlhattan recommended the formation of a committee to work on the project and agreed that this should be pursued, after the May 17 Shared Governance meeting, when we can determine whether we are contemplating a CEPAC sub-committee or a campus committee. Sara France will follow up accordingly.
  4. Summer CEPAC Meetings - The June and July 2006 meetings will remain on the second Wednesday of the month from 9-11 am, but will be held in the Bradley Conference Room, Willson Hall. The August meeting will revert to SUB 106E. However, Sara France is unavailable to take minutes on the second Wednesday in August (8/9). Genevieve Burmeister moved that the August CEPAC meeting be rescheduled to August 16. Michelle Larsen seconded and the motion passed unanimously. The August meeting will therefore be held on Wednesday, August 16 from 9-11 am in SUB 106E.
  5. Other Business - Difficulties in locating CEPAC minutes on-line, using the departmental directory, and key word searching, were described. Beth Littlefield recommended adding "CEPAC" the the Classified Employees Personnel Advisory Committee listing in the departmental directory as this is more recognizable than the Committee's whole name. Sara France will follow up with web coordinators.

Committee Reports

CEPAC-nominated committee representatives have scheduled agenda time at each meeting to personally report on their committee work. CEPAC believes this enhanced communication will greatly benefit the staff and campus, and looks forward to continuing both on-line reporting and this personal contact. Below are summaries of reports given at today's meeting, with full information available by clicking on the name of each committee:

  • University Facilities Planning Board - Sheron McIlhattan reported the following items covered at the last UFPUB meeting:
    • UFPUB's support for the local public transit system
    • approval of a concession stand near track and field grounds
    • approval of numerous changes to roof top antennae
    • the retirement of both Cecelia Vaniman and Jerry Bancroft
    • forthcoming structures on campus constructed by art students from the lumber of the trees cleared for the new chemistry building.
  • Recreational Sports Advisory Committee - Darcy Halpin reported that the Recreational Sports Advisory Committee has recently been reconvened, with staff and faculty representation as well as students. With student absences in the summer, and a faculty rep yet to be appointed, Darcy doesn't anticipate much immediate Committee activity. However, she invited everyone to contact her with questions and suggestions.
  • Marketing Advisory Council - Ina Lou Mathisen mentioned that the Council's meeting throughout the year have clashed with CEPAC's but that she was glad of a cancellation allowing her to join CEPAC today. Ina Lou went on to report:

    As the successful implementation of the new logo and other MSU branding elements has progressed, the Marketing Advisory Council has given feedback responses and recommendations to assist in maximizing the effectiveness of this project.

    A 'hi-lite' event on March 7 was the first 'Breakfast of Champions' with President Gamble recognizing 'brand champions' from across campus who excelled in implementing the new MSU brand in creative and compelling ways.

    The complete article is available on the web at:

    Among other projects discussed are the new web homepage and portal with branded templates, the Bobcat Youth Mark 'CHAMP!', branded brochures and other printed materials with branded publication styles, visibility at the airport and other Gallatin Valley entrances.

    A complete and comprehensive Integrated Marketing Plan is currently in the draft stages.

    Ina Lou's term on the Council ends June 30th, and she reiterated what a worthwhile experience it had been representing the classified staff.

  • Space Management Committee - Bob Friedrich noted that SMC hasn't met for a couple of months. However, May's meeting is anticipated to be largely consumed in discussing the renovations to Gaines Hall. The latest estimated costs have come in around $10 million higher than initial bids.
  • Benefits Committee - Following last month's discussion of Medicare billing issues, Carol Shannon consulted the MSU Benefits Committee representative for retirees (since this is the group likely to be most affected by Medicare billing). He reported no recent complaints or reports of billing problems. It would appear, then, that any outstanding issues are likely individual rather than widespread, but the Committee remains committed to helping employees and retirees experiencing difficulty.

    Jodie DeLay reported that the last MSU Benefits Committee meeting was short, reviewing the progress of CHOICES re-enrollment. It also compiled a list of items for discussion with Paul Bogumill, Benefits Director, including the third party administrator RFP process which will shortly be due, and issues related to encouraging preventative screenings and life-style planning.

Celebration of CEPAC Membership

Each spring, CEPAC celebrates its voting and non-voting membership, those who have completed their terms, and its new members. Today, CEPAC Chair, Genevieve Burmeister recognized everyone's contribution and thanked Eileen Baker, Matt Blazicevich and Ray Byerly (terms ending June 30) for their contribution to CEPAC over the last three years. Out-going committee reps as of June 30 (non-voting members)Kerry Evans, Ina lou Mathisen, Saralyn Sebern, Carol Shannon and Judy van Andel, were also acknowledged. Next, Rose Cain, Jamie O'Callaghan, and Rich Stafford to CEPAC (terms commencing July 1) were formally welcomed and received their official CEPAC name badges.

Genevieve also presented CEPAC's Administrative Associate, Sara France, with a plaque acknowledging her service to the staff during 2005-06.

On CEPAC's behalf, President Gamble presented Genevieve Burmeister with an engraved recognition of her term as CEPAC Chair (ending June 30).

Guest Speaker: President Gamble

CEPAC Chair, Genevieve Burmeister, welcomed President Gamble to the meeting and asked Sara France to give a summary of CEPAC's focus throughout 2005-06. The summary formed the basis for discussion and CEPAC encouraged President Gamble's feedback on CEPAC's direction, utilization of staff feedback and research data, and CEPAC's potential role in pursuing earlier ideas of involving the community and legislature in university affairs.

President Gamble complimented CEPAC on its achievements during the year. He suggested that our summary didn't adequately convey the impact of CEPAC and other Shared Governance groups at the state level. CEPAC members then joined the President in recognizing the maturing of Shared Governance, and the protocol's effectiveness locally and across the state.

Salary issues and the effects of local housing and employment markets continue to be priorities for MSU. Other, more internally focused, concerns are the need for supervisor training, particularly in the human aspects of mid-level supervision, and the absence of comprehensive documentation of the best practices which make MSU successful. President Gamble continues to champion these, and other issues and concerns, and remarked on the important role of appropriate and powerful data, such as those compiled by CEPAC. The President explained that a properly structured MUS approach to addressing state funding is slated for prior to the next legislative session. Through Shared Governance, and therefore involving CEPAC, MSU Bozeman intends to do its part to support the effort. Meanwhile, President Gamble commended CEPAC's focus and direction as highly appropriate. He recommended that we continue to gather appropriate data, to widely communicate the housing and employment market situations in the Gallatin Valley, and to represent the classified voice in the Shared Governance forum.

General discussion ensued regarding: the low level of state funding of the pay plan (38%); the true purchasing power of employee raises in the Gallatin Valley as compared to other areas; ways in which to demonstrate the university's impact on the local economy to increase legislative and community support for CoLA; long range campus planning and its relationship to Gallatin County growth projections; and the role of two-year programs within the MUS.

Around 11:00 am, having run out of time, CEPAC thanked President Gamble for his continued support (remarking upon the palpable benefits of the Shared Governance protocol), and the meeting adjourned.


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