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August 16, 2006

Roll Call

  • Voting Members:
  • Mary Engel, Chair-elect
  • Rose Cain
  • Diane Helgeson
  • Rich Stafford
  • Sheron McIlhattan
  • Robert Monnin
  • Non-voting Members:
  • Kevin Thane
  • Sue Martin
  • Darcy Halpin
  • Others Present:
  • Beth Littlefield

In the absence of the CEPAC Chair, Mary Engel Chair-Elect ran the meeting.

Apologies for Absence

Michelle Larsen and Kristine Mashaw sent apologies prior to the meting. Apologies were received later from Genevieve Burmeister.

Minutes of the Last Meeting

Mary Engel pointed out an error in the reporting of the approving of the July 12 minutes. Genevieve Burmeister had in fact moved to approve the June 14 minutes. Rich Stafford moved and Sheron McIlhattan seconded that the minutes of the July 12, 2006 meeting be approved as corrected. The motion passed unanimously.

CEPAC Administration, Budget and Accounting

  1. Introduction of new voting member - Mary Engel explained that Jamie O'Callaghan had recently resigned. In accordance with the By Laws, CEPAC offered the resulting Technical/Paraprofessional vacancy to Diana "Diane" Helgeson, who accepted the position. CEPAC members enthusiastically welcomed Diane to her first meeting today.
  2. CEPAC's MUSSA activity - Mary Engel and Sara France reported on the meeting of the Montana University System Staff Associations (MUSSA), on the Bozeman campus, July 13. Members from the University of Montana, MSU Northern, MSU Billings, UM Helena and CEPAC participated. Unfortunately, UM Western and Montana Tech representatives were unable to attend at the last minute. (MSU Great Falls declined our invitation at this time).

    As member organizations keep pace with MUSSA's evolving role and system-level responsibility, Nancy Dodd, Ombuds and Associate Professor with MSU's College of Business joined the meeting to lead a useful and entertaining look at communications skills and styles. After Nancy's presentation, the meeting focused on the implementation of the Pooled Resources facility for staff development and training and achieved progress in the following areas:

    • developing MUSSA's logo and identity, for inclusion on Pooled Resources materials and web site
    • developing the facility's web site. CEPAC has responsibility for the funds donated for the creation of the site, and payment of the web developer. In conjunction with MSU Billings' Staff Senate, CEPAC will manage the site on an on-going basis
    • introduction to the UM HR Assistant Director, Sara Drake (by conference call). Sara will be working with MUSSA in initial needs assessing, and on a regular basis as the facility evolves
    • planning the logistics of the needs assessment and inventory
    • discussing the principles of the facility's launch on each of the 8 campuses
    • planning the competition to name the facility
    • determining implementation time lines aiming at a launch this Fall
    • planning for the next Board of Regents' meeting, in September.
    CEPAC has arranged a follow-up conference call with MUSSA for August 24.
  3. CEPAC's Shared Governance Activity
    • CEPAC has participated in monthly Shared Governance meetings over the summer. The next meeting, on August 31, begins the weekly, Fall schedule.
    • Move In Day and Welcome Back Picnic - Supporting Student Success buttons have arrived, and CEPAC is coordinating their distribution to helpers and key departments (all employees) involved in Move In Day. Otherwise, buttons will be offered at the Welcome Back Picnic (August 30) and by CEPAC, Professional and Faculty Council offices. CEPAC will also send them to off-campus staff sepcifically. In most cases, Bozeman-located staff unable to attend the picnic due to job restrictions (eg food service workers) will have received buttons via the Move In Day distribution, but CEPAC will endeavor to ensure that this is the case.

      The concept behind the buttons is briefly described along these lines:

      Over the last year, CEPAC has engaged in an ambitious program of staff outreach and, through Shared Governance, has involved the other constituent groups comprising our University community.

      "Distinct among the wealth of outreach outcomes are three considerations: (i) MSU boasts a loyal, enthusiastic workforce, diverse in terms of duties, titles, and employment location. Prominent among staff preferences, therefore, is the desire to foster a stronger sense of belonging to MSU, its mission and goals. Similar sentiments exist within (ii) the tactics for MSU's Five Year Vision, and (iii) Shared Governance efforts.

      Together with Professional Council, Faculty Council, and the University Administration, we have considered how these three mutually-cooperative aims might be simply served, using the obvious measure: student success.

      We invite and encourage every staff, faculty and professional employee to join a university-wide celebration of employee teamwork in Supporting Student Success, by wearing a button on Move In Day (8/23), at the Welcome Back Picnic (8/30), and throughout the year.

      Buttons are available now from CEPAC, Professional Council, Faculty Council, and, on 8/30, at the Welcome Back Picnic.

      CEPAC will be joined by Professional and Facutly Councils in a Shared Governance "presence" at the picnic. We will be handing out Supporting Student Success buttons, and the Shared Governance "bookmarks", produced by CEPAC. Mary Engel called for help distributing buttons both in time for Move In Day, and at the picnic, and those present at today's meeting generously volunteered.

  4. Researching WIC on Campus - no further information was available as at today.
  5. Input from Constituents - CEPAC gratefully acknowledged receipt of several research materials, following Mary Hardy and Lori Brenneman's attendance at last month's CEPAC meeting. There were no updates to report, but those present at today's meeting explored how CEPAC might enhance its efforts to improve staff recruitment and retention. Suggestions included various avenues of research. Sara France will follow up.
  6. CEPAC Budget - Nothing extraordinary to report.
  7. Annual Report FY06 - the draft FY06 annual report had been circulated to CEPAC voting members. Those present unanimously agreed that it is ready for publication.
  8. FY07 goal planning - Mary Engel called for the formation of a subcommittee to plan CEPAC's goals for this year. Diane Helgeson volunteered to join Michelle Larsen, Mary Engel, and Sara France in this capacity. Sara will circulate the subcommittee's meeting details so that other members might participate on the day.

Committee Reports

CEPAC-nominated committee representatives have scheduled agenda time at each meeting to personally report on their committee work. CEPAC believes maximum communication to greatly benefit the staff and campus, and so also maintains on-line reporting as well as personal contact.

Below are summaries of reports given at today's meeting, with full information available by clicking on the name of each committee:

  • University Facilities Planning Board - Sheron McIlhattan reported on the MSU Tomorrow project. Designs for the campus 50-year plan will be presented in a public forum next month (details to follow). Sheron described some aspects of the plan, and encourages all employees to give input.
  • Parking Services Advisory Committee - Sue Martin (the CEPAC-appointed classified representative) reported that the Parking Services Advisory Committee has just been formed and will meet on Friday. The Parking Task Force, formerly working on matters such as the parking garage project, has been suspended.
  • Recreational Sports Advisory Committee - Darcy Halpin reported that the Committee is due to meet later today. Meanwhile, she gave updates on the availability of sports facilities pending completion of the entire remodeling project, anticipated Fall 2007. North, South, and Shroyer gymns will be open in September but the pool won't be ready until January. The weight room is open but is subject to some restrictions due to the construction. Darcy anticipates the Committee to consider suitable names for the remodelled facility. She also mentioned that it is planned to provide leased gymn equipment, so as to facilitate a more regular replacement schedule.
  • Labor Management Committee - Sara France reported that MSU Bozeman's classified employee performance evaluation form and procedure had been discussed this week in a Labor Management Committee forum. Sara will follow up.
There being no other business, Robert Monnin moved that the meeting be adjourned. Rich Stafford seconded and the meeting closed at 10:55 am.


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