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November 8, 2006

Roll Call

  • Voting Members:
  • Mary Engel, Chair-elect
  • Rose Cain
  • Diane Helgeson
  • Sheron McIlhattan
  • Non-voting Members:
  • Sue Martin
  • Darcy Halpin
  • Beth Littlefield
  • Cherie Eck
  • Jen Jencso
  • Others Present:
  • Ron Ramsfield
  • Susan Alt

Apologies for Absence

Michelle Larsen; Rich Stafford.

A quorum of voting members (5) was not present today. However, those that were in attendance felt comfortable proceeding with the meeting, deferring any necessary voting.

Minutes of the Last Meeting

Rose Cain moved, and Mary Engel seconded that the minutes of the October 11, 2006 meeting be approved and the motion passed unanimously.

CEPAC Administration, Budget and Accounting

  1. CEPAC Montana University System Staff Associations (MUSSA) Activity - MUSSA representatives from MSU and MSU Northern met with MUS HR Directors on October 27 to introduce discussion of the outcomes of the September Board of Regents' meeting. A further meeting is slated for December. Meanwhile, the MUSSA logo has been developed, and progression of the Pooled Resources facility will be discussed when MUSSA meets, at the November Board of Regents' meeting, next week.
  2. CEPAC's Shared Governance Activity Shared Governance partners have been discussing upcoming Regent meeting presentation content and materials. CEPAC has been working with Professional Council on changes in the employee recognition program.
  3. General Updates
    • CEPAC has received a note of thanks from Job Service for the November 1 research meeting (please see below). CEPAC is as delighted as Job Service at the opportunity to work together.
    • Streamline bus fund raising - CEPAC is working with Colleen Lindner in the coordination of a survey regarding Streamline. From this, among other feedback, CEPAC hopes to learn of staff opinions regarding a funding contribution by MSU.
    • FY07 goals and projects - a review of recruitment and retention research progress was discussed with President Gamble later in the meeting (please see below). Meanwhile, it was reported that due to the volume of work associated with this research, and with MUSSA's activities, CEPAC has been unable to schedule any outreach appointments yet this semester. This will be a priority focus for spring.
    • CEPAC budget - CEPAC has made an offer of any further information that might be of use to Administration and Finance and to UPBAC in regards to considering permanent budgeting for CEPAC. The offer was gratefully received and will be taken up as necessary as the budgeting season unfolds. Meanwhile, monies in CEPAC's FY07 discretionary operating budget originally earmarked for IT lifetime replacement have been reallocated to cover MUSSA-related expenses, with CEPAC's requirement now included within Administration and Finance's lifetime replacement program.
  4. Input from Constituents
    • Rose Cain introduced some staff feedback following the recent announcement of Montana University System presidents' raises. Later in the meeting, President Gamble spoke of the Regent-initiated strategy and lengthy decision making process in this regard. CEPAC is keen to answer questions directly, and as part of our outreach meetings.
    • A request has been received to consider moving the CEPAC monthly meeting away from the second Wednesday of the month. The suggestion is that staff with payroll-associated duties will be more likely to be able to attend on another week. CEPAC members discussed the logistics of this, and saw various additional conflicts with the second Wednesday. Sara France will investigate the possibilities of changing weeks for next semester, and a consensus of voting members will be taken.

    Committee Reports

    CEPAC-nominated committee representatives have scheduled agenda time at each meeting to personally report on their committee work. CEPAC believes maximum communication to greatly benefit the staff and campus, and so also maintains on-line reporting as well as personal contact.

    Below are summaries of reports given at today's meeting, with full information available by clicking on the name of each committee:

    • University Facilities Planning Board - Sheron McIlhattan reported that "buckle up" notices will be affixed under stop signs across campus (a City waiver has been obtained accordingly). UFPUB has voted in favor of further development of preliminary plans for the new Gaines lecture hall.
    • Parking and Transportation Committee - Sue Martin reported parking fees and fine structures are being reviewed.
    • Marketing Advisory Board - Jen Jencso reported on the creation of MSU's 30-second commercial (of music and images) to be broadcast during televised sporting events.

    Special Guest: President Gamble

    MSU's declining ability to recruit and retain classified staff has been recognized and discussed for some time. One of CEPAC's goals for FY07 is to research how CEPAC might contribute more to the practical resolution of MSU's recruitment and retention situation, and to begin implementing the solutions identified. CEPAC is pursuing this along two avenues, and President Gamble was invited to review a draft summary of our recruitment and retention research to date:
    1. from the MSU/MUS perspective At the September Board of Regents' meeting, CEPAC reported its local recruitment and retention activity, and the Regents asked that several initiatives be elevated to the System level (please see CEPAC's MUSSA Activity minutes, above).
    2. from the community perspective On September 14, 2006, CEPAC representatives approached President Gamble with their interest in including researching Bozeman's local employment and housing markets and including MSU in the community context. As such, CEPAC is studying national, regional and local data and is working with Bozeman's Job Service and Chamber of Commerce. A little less than two months into this vast project, our research is not yet complete. CEPAC plans for the eventual full report to contain a future planning perspective also. Meanwhile, CEPAC plans to present key preliminary observations to the Board of Regents next week. Further details and documentation will be published on CEPAC's web site following the Regents' meeting, November 15.

    The Recruitment and Retention Subcommittee members were recognized and thanked for their considerable contribution to this project: Michelle Larsen, Mary Engel, Sue Getty, Kevin Thane, Darcy Halpin, Beth Littlefield, Sue Martin, Janell Barber, Sara France in consultation with Chris Fastnow from MSU's Department of Planning and Analysis.

    President Gamble praised CEPAC's research efforts and expressed how impressed he was with the outcomes so far. He is interested in further details and in strategizing MSU's options in reacting to employment and housing market influences as a State agency.

    Besides asking for feedback on this research, CEPAC also invited President Gamble to give us a brief description of the Governor's tuition capping proposal. He explained that Governor Schweitzer is proposing to increase the Montana University System's base funding by an amount likely in the region of $50 million over the FY08/09 biennium. In "exchange" Montana residents will experience no increase in tuition over the same period (a swap between funding sources, essentially, rather than provision of new monies). This proposal includes raising the State contribution of MUS salary increase funding to 80%. The entire proposal is, of course, subject to legislative approval.

    Finally, President Gamble and CEPAC took a brief look at MSU's role in the provision of two-year programs and vocational courses in Bozeman. MSU Great Falls College of Technology's work, and collaboration with local schools, was discussed.

    There being no other business, the meeting closed at 11:00 am.


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