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CLASSIFIED EMPLOYEE PERSONNEL ADVISORY COMMITTEE


MINUTES
June 27, 2007


Roll Call

  • Voting Members:
  • Michelle Larsen, CEPAC Chair
  • Mary Engel, CEPAC Chair-elect
  • Diane Helgeson
  • Dan McGuire
  • Sheron McIlhattan
  • New Members:
  • Kevin Thane
  • Chris Bauer
  • Steven Beasley
  • Non-voting Members:
  • Judy Van Andel
    Others present:
  • Kelly Raymond
  • Sara France

Apologies for Absence

Genevieve Burmeister, Rose Cain, Bob Monnin, Kristine Mashaw

There was not a quorum of voting members present until 9.30 am, when Sheron McIlhattan joined the meeting. However, the meeting continued since there were no action items on the agenda beyond the election of officers - which is subject to different voting rules.

Minutes of the Last Meeting

Mary Engle moved that the minutes of the May 23 2007 meeting be approved and Michelle Larsen seconded. The motion passed unanimously.

General Business

  • Election of Officers - The Nominating Committee had approached all eligible members of CEPAC regarding their interest in running for office. As a result, the ballot comprized: Mary Engel for Chair, Chris Bauer and Kevin Thane for Chair-elect. There were no nominations from the floor. Voting was conducted by paper ballot with both the current voting members and in-coming members (as present at the meeting at the time of the election) eligible to participate. Mary was confirmed as Chair and Chris as Chair-elect for 2007-08.
  • Celebration of out-going and in-coming CEPAC voting and non-voting members
    • Genevieve Burmeister (CEPAC voting member 2004-07 and 2005-06 Chair)
    • Sheron McIlhattan (CEPAC voting member 2004-07 and CEPAC-nominated representative on the Personnel Board 2004-06 and UFPUB 2005-08)
    • Dan McGuire (CEPAC voting member 2004-07 plus previously finishing another member's term)
    • Traffic Appeals Committee CEPAC-nominated representatives: Mary Fulton; Donna Kelly
    • CEPAC representative on the Dean of Students Search Committee: Chris Leonti
    • Debt Planning Committee CEPAC-nominated representative: Bobby Bear
    • CEPAC-nominated representative on UPBAC: Jeanne Wagner
    • Gale Kinzie (CEPAC voting member 2007-10)
    • Steven Beasley (CEPAC voting member 2007-10)
    • Chris Bauer (CEPAC voting member 2007-10)
    • Kevin Thane (CEPAC voting member 2007-10)
  • MUSSA Activity - MUSSA has convened via conference call as necessary in support of the classified contribution to the OCHE Recruitment and Retention Task Force (the classified member being Sara France). The MUSSA Annual Retreat will be held on the Billings campus on July 12 with the CEPAC officers in attendance. In addition, CEPAC voting members were invited to participate, and to confirm their intention to do so (to Sara) by July 3rd. The agenda item will include progression of the Pooled Resources facility.
  • Shared Governance Activity - meetings are monthly during the summer. The last meeting included a round-up of the May Board of Regents meeting, and the work of the OCHE Recruitment and Retention Task Force. Next meeting: July 10th.
  • OCHE Recruitment and Retention Task Force - the Task Force is close to completing its charge of addressing Montana University System recruitment and retention issues. A report will be presented to the Board of Regents in September. Broadly, the topics addressed include: salary competitiveness, the process of budgeting for salaries, job market comparisons, pay compression and pay inversion, housing costs, tuition waivers, innovative “start-up” packages for new hires, training and professional development, flexible schedules, retirement benefits, merit/performance pay, and others.

Committee Reports

CEPAC-nominated committee representatives have scheduled agenda time at each meeting to personally report on their committee work. CEPAC believes maximum communication to greatly benefit the staff and campus, and so also maintains on-line reporting as well as personal contact.

Below are summaries of reports given at today's meeting, with full information available by clicking on the name of each committee:

  • UFPUB - Sheron McIlhattan reported on (i) the temporary sculpture that will remain as a "place marker" for the Native American Student Center (on the Hannon green space) until fund-raising efforts are complete and ground is broken; (ii) the upcoming installation of bike racks near the east side of the SUB
  • International Programs Committee - Judy Van Andel reported that she will attend the committee's upcoming retreat
  • Recreational Sports and Fitness Advisory Board - Darcy Halpin sent word that the building will be renamed the Marga Hoseaus Recreational Sports and Fitness Center, and that tours are available (contact Steve Erickson). Completion is due around Thanksgiving, with no immediate fee increase.

    Other Business

    • CEPAC's Fall Meetings will be held in Reid 415 on the fourth Wednesday of September, October, and November. The December meeting will also be in Reid 415 but on 12/19 and not the 26th. Meanwhile, we remain in SUB106E for July and August. At Kevin Thane's suggestion, CEPAC meetings in June of every year will be held on the second Wednesday so as to avoid fiscal year end and hopefully allow more people to attend.
    • Constituent's Question CEPAC has been asked why our meetings are held during working hours. Our work is a legitimate part of Shared Governance activity and, as such, attendance at meetings is appropriate during the working day, with supervisor approval. CEPAC's outreach efforts are aimed at keeping the campus informed about its work, and of the benefits of Shared Governance participation. We appreciate it's not easy for everyone to be away from their duties, but CEPAC encourages supervisors to allow release time whenever possible.
    • Possible Name Change? CEPAC stands for Classified Employees Personnel Advisory Committee. When it was first convenend, in the 1970s, it was designed to be advisory specifically to the Personnel Department, and its Bylaws etc were set up accordingly. With the nature of CEPAC's current work (ie great emphasis on Shared Governance, and University System-wide liaison) it has been suggested that CEPAC should change its name. Members will give the matter some consideration and discuss it further at the July meeting.

    At 11:00 am, with all agenda items addressed, Mary Engel moved that the meeting be adjourned. Dan McGuire seconded, and no-one was opposed.


NEXT MEETING: JULY 25TH IN SUB 106E, AT 9:00AM


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