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CLASSIFIED EMPLOYEE PERSONNEL ADVISORY COMMITTEE


MINUTES
July 25, 2007


Roll Call

  • Voting Members:
  • Mary Engel, CEPAC Chair
  • Chris Bauer, Chair-elect
  • Diane Helgeson
  • Kevin Thane(until 10am)
  • Rose Marie Cain
  • Non-voting Members:
  • Sheron McIlhattan
  • Terry Dysart
  • Beth Littlefield
  • Diane Heck
    Others present:
  • Sara France

Apologies for Absence

Michelle Larsen, Bob Monnin, Gale Kinzie

Minutes of the Last Meeting

Kevin Thane moved that the minutes of the June 27 2007 meeting be approved and Rose Cain seconded. The motion passed unanimously.

General Business

  • CEPAC 2006-07 Round-Up - CEPAC goals and projects for FY07 (as set last fall) was considered, and progress on each item reviewed. Full details will be included in the CEPAC FY07 annual report, to be published in September. The tremendous success of last year's research projects: MSU Within the Community Context and the Employee Experience study was acknowledged. The former was very influential in the Regents' decision to form the OCHE Recruitment and Retention Task Force (working currently) and the latter contributed to the basis for the work of the classified representative on the Task Force. It was noted that plans to progress the research recommendations not already underway are in place for FY08. Full details will be itemized in the annual report.

    It was noted that, although CEPAC had not been able to offer departmental outreach visits on the scale of FY06, its several interactive meetings, surveys and other projects had involved the staff in a rather different - but no less impactful - way.

    CEPAC's cycle of performance evaluation called for another 360 review in 2007. Respondent input is currently being analysed (for publication at the same time as the annual report). Preliminary findings indicate a vast increase in staff awareness and approval of CEPAC's activity. Once again, the staff has provided meaningful feedback useful to CEPAC's goal-setting for FY08.

    Anyone interested in participating on the CEPAC goal and project-setting subcommittee should contact Sara France (ext 6895, sfrance@montana.edu) now.

  • Pooled Resources Web-based Facility for Professional Development and Training and MUSSA Activity Update - the MUS Staff Associations (MUSSA) annual retreat, July 11-12, focused primarily on the advancement of Pooled Resources. Member organizations on each campus are orchestrating a drive to call in inventory with the aim of launching the program in the Fall. CEPAC took time today to plan and coordinate its activity in this regard, with Mary Engel leading the effort at MSU. To find out more, or to submit details of a resource to share please go to www.montana.edu/mussa.
  • Shared Governance Activity - shared governance partners have been meeting monthly over the summer, with discussion focusing mainly on recruitment and retention issues.
  • OCHE Recruitment and Retention Task Force - task force members are compiling the final report due to the Regents in September.
  • Possible Name Change for CEPAC - following the introduction of this topic at last month's meeting, those present today further considered this issue. CEPAC stands for Classified Employees Personnel Advisory Committee. When it was first convenend, in the 1970s, CEPAC was designed to be advisory specifically to the Personnel Department, and its Bylaws etc were set up accordingly. With the nature of CEPAC's current work (ie great emphasis on Shared Governance, and University System-wide liaison) is the name appropriate? Several pros (eg a name that better indicates the nature of CEPAC's activity, and which reflects its autonomy on campus) and cons (eg potential for confusion and loss of identity) were raised. Suggestions, such as using an alternative name together with CEPAC, were made relevant to a period of transition. The gravity of this issue was considered sufficient to warrant input from more of the CEPAC membership, and was deferred to next month's meeting. It was recommended that the Bylaws be reviewed to ascertain the extent of any required re-wording should a name change be made.
  • General Business
    • CEPAC has donated the recently-replaced office computer to Food Service for the convenience of classified staff, predominently in checking MyInfo, and other web sites, for electronic pay check information.
    • The CEPAC index closed FY07 with a negative balance of about $9. A premature automatic subscription charge to the purchasing card, and an underestimation of long distance charges April-June were the cause.

Committee Reports

CEPAC-nominated committee representatives have scheduled agenda time at each meeting to personally report on their committee work. CEPAC believes maximum communication to greatly benefit the staff and campus, and so also maintains on-line reporting as well as personal contact.

Below are summaries of reports given at today's meeting, with full information available by clicking on the name of each committee:

  • UFPUB - Sheron McIlhattan reported that UFPUB has not met since the last CEPAC meeting
  • Parking Service Advisory Committee - Diane Heck reported that the FY08 business plan has been published on the Campus Police web site. She commended the committee's review and discussion of all parking survey and public forum input in their deliberations. Diane regretted that the low turnout for the last forum, but said the committee is committed to continuing to offer such opportunities in future. Diane spoke of future issues for the committee, including consideration of the impact of proposed "beautification" projects at 8th and Cleveland, and staging (the site on which preparation, equipment storage etc occurrs) for new construction. Diane urged the staff to communicate their parking concerns to her (or at public input sessions). She explained that the Parking Services Advisory Committee meets on the same day as CEPAC and that it's difficult for her to be away from her job for the four hours necessary to attend both. However, Diane undertook to attend CEPAC for the committee reporting (starting at ten o'clock) each month, even if she couldn't stay for the entire meeting.

Other Business

  • Advertising Streamline Services - CEPAC was asked whether it would be appropriate or advantageous for the Streamline bus service to be better advertised among the staff and on campus generally. No objection was voiced to utilizing CEPAC's normal communications methods with staff. However, if this is to be done, it was felt best that no action be taken until fall semester had begun (so as to reach the maximum number of staff) and to consult with Streamline to ensure the accuracy of the information circulated.
  • Supporting Student Success Button Campaign - CEPAC is preparing another button drive to coincide with Move In Day. Chris Bauer will coordinate distribution of pins and posters.

At 11:00 am, with all agenda items addressed, Rose Cain moved that the meeting be adjourned. Chris Bauer seconded, and no-one was opposed.


NEXT MEETING: AUGUST 22ND IN SUB 106E, AT 9:00AM


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