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CEPAC-Staff Senate


MINUTES
October 24, 2007


Roll Call

  • Voting Members:
  • Mary Engel, CEPAC Chair
  • Chris Bauer, Chair-elect
  • Diane Helgeson
  • Kevin Thane
  • Kristine Mashaw
  • Bob Monnin
  • Steven Beasley
  • Rose Cain
  • Gale M Kinzie
  • Non-voting Members:
  • Sherry Garner
  • Beth Littlefield
  • Ron Brekke
  • Jen Joyce
  • Jen Jencso

  • Others present:
  • Sara France

Apologies for Absence

Michelle Larsen.

Minutes of the Last Meeting

Chris Bauer moved that the minutes of the September 26, 2007 meeting be approved and Rose Cain seconded. The motion passed unanimously.

General Business

  • Administration - President Gamble's schedule has required him to move his meeting with CEPAC-Staff Senate from November 28 to December 19.
  • CEPAC-Staff Senate, Shared Governance and MUSSA Activity Related to Recruitment and Retention - at last month's meeting, CEPAC-Staff Senate undertook to seek more information about what both MSU's administration, and the various unions, see as the next steps in relieving recruitment and retention problems. As such, CEPAC-Staff Senate is coordinating Shared Governance, MUSSA, and OCHE Recruitment and Retention Task Force (MSU members) efforts in progressing activity related to the Task Force report to the Regents. Much collaboration, discussion and research is underway among the groups, cooperating with the Task Force and, locally, UPBAC. Further discussion took place today on CEPAC-Staff Senate's appropriate role with the various unions, with no specific recommendation emerging.

    CEPAC-Staff Senate is in the process of updating its MSU Within the Community research from last Fall for presentation to, among others, the Board of Regents next month. As part of this, a meeting is scheduled with Job Service on Monday, as well as attendance at the Bozeman Chamber's Business Expo, tomorrow. Shared Governance partners continue to be included in the President's Roundtable gatherings with local business leaders, and the great value of such community contact was acknowledged by CEPAC-Staff Senate today.

  • November Board of Regents Meeting - will be held on the Bozeman campus on the 15th and 16th. MUSSA is scheduled to meet with the entire Board on the 15th from 12.15 to 12.45 pm in Ballroom A. The proceedings are public, and CEPAC-Staff Senate officers encouraged members and staff to attend this, or any, part of the two-day meeting to observe more of the processes involved.

  • Supporting Student Success Week - Rose Cain, Diane Helgeson, Beth Littlefield, Sara France, Kevin Thane, Chris Bauer, and Mary Engel were thanked for their efforts in garnering and distributing prizes, and setting up table tents. There was much enthusiasm across campus for this activity. The campaign was well supported and CEPAC-Staff Senate deemed it a success. Two hundred and twenty six prizes were awarded to staff, faculty, professionals and students throughout the week (10/15-19/07), as the CEPAC reps walked about campus looking for participants in the initiative. Winners' names were circulated by email every day. A further eleven prizes were awarded by drawing from the names of all the original winners. Their names, and prizes, were emailed on campus, and published in MSU Today. CEPAC-Staff Senate reps are delivering those prizes now. Letters of thanks will be sent to prize donors from CEPAC-Staff Senate in the next few days. The next campaign will be slated to coincide with MSU Friday, on January 25th.

    Committee Reports

    CEPAC/Staff Senate-nominated committee representatives have scheduled agenda time at each meeting to personally report on their committee work. CEPAC-Staff Senate believes maximum communication to greatly benefit the staff and campus, and so also maintains on-line reporting as well as personal contact.

    UPBAC - Sara France reported on yesterday's first real working meeting of UPBAC. The committee has been divided into three subcommittees charged with identifying initatives requiring new funding. CEPAC-Staff Senate's representative on UPBAC was appointed Chair of the Infrastructure subcommittee. Regential objectives and an appropriate focus on Montana's economic development and viability are being observed. The subcommittees' initial findings are to be submitted to Chair Dooley on Monday. This process is working to a time line set by the Commissioner's Office which appears designed to bring the MUS budgetary process forward which, it was noted, is in keeping with the priority recommendation of the Recruitment and Retention Task Force.

    Inter Units Benefits Committee - Ron Brekke's report of his attendance at the IUBC retreat are published on the CEPAC-Staff Senate web site. He is on the Plan Change subcommittee that meets December 3.

    Special Guest: Victoria Drummond, Long Range Building Program.
    Victoria presented a draft list of building projects requiring new funding. Eventually, a request will be made to the legislature for funding for all state organization projects of this kind. Bob Lashaway, Associate VP for University Services, would like staff input on the list and CEPAC-Staff Senate will circulate the list, along with Bob's contact information.

At 10:55 am, there being no further business, Kevin Thane moved that the meeting be adjourned. Diane Helgeson seconded, and no-one was opposed.


NEXT MEETING: NOVEMBER 28TH IN REID 415, AT 9:00AM


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