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CEPAC-Staff Senate


MINUTES
May 28, 2008


Roll Call

  • Voting Members:
  • Mary Engel, Chair
  • Kevin Thane, Chair-elect
  • Jeannette Radcliffe
  • Kristine Mashaw
  • Michelle Larsen
  • Steven Beasley
  • Rose Cain
  • Gale Kinzie
  • Bill van Horn (voting member as of 7/1/08)
  • Ellen Hall (voting member as of 7/1/08)
  • Non-voting Members:
  • Ron Brekke
  • Michael Dean
  • Sherry Todd
  • Carol Shannon
    Others present:
  • Kurt Blunck and Robert Putzke (guest speakers)
  • Mary Fulton
  • Sara France

Apologies for Absence

Diane Helgeson, Bob Monnin, Donna Kelly (new member as of July 1) and Deb Harrison (representing off campus staff)

Minutes of the Last Meeting

Kevin Thane moved that the minutes of the April 23, 2008 meeting be approved. Michelle Larsen seconded and the motion passed unanimously.

General Business

Guest Speakers

Kurt Blunk, Parking Manager, gave an update on parking-related activities through the summer. Robert Putzke, Director of University Police, was in attendance too. There will be several events (including the Wally Byam gathering, motorcycle safety, and SCCA Corvettes) as well as lot maintenance affecting parking over the next few months. Full details are available via the Summer Parking Updates page.

Committee Reports

CEPAC/Staff Senate-nominated committee representatives have scheduled agenda time at each meeting to personally report on their committee work. CEPAC-Staff Senate believes maximum communication to greatly benefit the staff and campus, and so also maintains on-line reporting as well as personal contact.

Benefits Committee - Latest committee notes are on-line. Ron Brekke was asked for an update on Awards Wellness and he reported that a program would commence in September in which participating employees and spouse/adult dependents can earn credits for wellness practices and receive $100 in cash.

Sherry Todd reported that CHOICES confirmation letters will go out soon. Amendments are only applicalbe in cases of error or mid-year change. The deadline for preference changes was May 5.

Parking Appeals Committee - Carol Shannon discussed the nature of recent parking violation appeals (stemming mostly from employees and students being unaware of parking rules; and removal of hangtags while driving - and forgetting to re-display them). Carol and Robert Putzke had a short discussion about university break time parking.

UPBAC - Sara France gave an overview of the May UPBAC meeting and answered questions about the parking budget, and sustainability, raised at the CEPAC-Staff Senate April meeting.

Bob Lashaway, Associate VP for University Services, gave a Parking Operations Budget presentation to UPBAC on May 6. He explained how parking must, by law, be self-funded and how income from permits, fines, pay lot revenue, and interest earnings is spent. Sara's understanding of the presentation was that almost half the 1.84 million FY08 budget goes in salaries. MSU operates a long term repair schedule (seal coating every 5, 10, 15 & 20 years; mill overlay every 15 years; and major reconstruction and further mill overlay every 30-45 years) and this year the Parking Operations Budget will contribute $386,506 to fund this. How much to set aside for this purpose is recalculated biannually, and maintenance cycles are determined by an external engineering consultant. Despite these regular recalculations, and due in part to some previous debt service, MSU carries a $2.8million shortfall in the reconstruction and repair (R&R) fund which must be made up. There are equipment and other costs which round out Parking Operations expenditure. The budget includes no contingency for making up the R&R shortfall, nor for unanticipated costs or new initiatives. However, this year, the budget will carry an annual reserve of about $190,000.

Bob had also sent an email at the end of April in response to Sara's sustainability questions. At that time, the Regents were working on a resolution supporting the Governor's 20x10 initiative and MPG standards. In addition, Bob expected MSU to put out an RFP for a resource conservation consultant contract to, among other things, establish an energy baseline for MSU against which to track progress. Bob anticipated that at least half of the mandated reduction in energy use will have to be accomplished through cultural change (behavioral changes in how we operate) and hopes to continue to implement energy-related maintenance projects to attempt to achieve the other half. A Campus Sustainability Advisory Committee is expected to be established on campus in the Fall.

Other Business

  • President Gamble will attend next month's meeting and those present today were asked to email Sara France with suggestions for topics of conversation by June 3.

Public Comment

There was no public comment from the floor, but two contacts had been received at the CEPAC-Staff Senate office:
  1. An article from the Chronicle of Higher Education, May 21: "Longer Days and Darker Nights as Colleges Adjust to Soaring Energy Costs" detailing carpooling, four-day-weeks, and other initiatives at colleges around the country. Sara France was asked to further investigate the online carpool program mentioned at WCU.
  2. A staff member's report (and supported by current CEPAC-Staff Senate research) that a $9.25/hr wage is insufficient to qualify for even the cheaper Bozeman area apartment rents ($650/mo). Discussion ensued and some related ideas, perhaps for conversation with President Gamble next month, were raised.

Running over time, Mary Engel moved to adjourn. Michelle Larsen seconded, and the meeting closed at 11:30 am.


NEXT MEETING: JUNE 11 IN SUB 274, AT 9:00AM


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