Montana State University

Staff Senate

Staff Senate Minutes (approved 9/15/10)

A regular meeting of the Staff Senate was held on Wednesday August 18, 2010 in SUB 236 9:00 to 11:00 a.m.  The following, marked with an X, were present.  Guest present, Jeannette Radcliffe.

Elected Members:

X Steve Beasley X Jan Bradley X Deb Harrison A Neil Jorgensen
X Donna Kelly X Wendy McCarty X Raechell Nielsen A Kevin Thane
X Justin van Almelo X Bill Van Horn X Deb Wilke    

Attendance Code Key:  X = Attended     A=Apologies for Absence       Staff, Joan Ford, was present.

Appointed Committee Members:  Molly Anderson, Ron Brekke, Shari Curtis, Beth Littlefield, Sheron McIlhattan, Shana Wold, and Pam Fraser

Apologies received from Neil Jorgensen, Kristine Mashaw, Sharon Matney, Merry Paceley, and Kevin Thane.

A motion, made by Donna and seconded by Beth, to approve the July 28, 2010 minutes with corrections was unanimously approved. 

Committee Reports:
Association of Shared Governance Leaders – does not meeting during summer.

Debt Planning and Management – does not meeting during summer.

Facilities Services Advisory – does not meeting during summer.

International Program - does not meeting during summer.

MSU Benefits & IUBC – Doug Young will attend the August 25 plan change meeting on behalf of Ron.  IUBC meets September 30 and October 1 in Helena.  Shari reminded everyone Catwalk, a new walking group, walks every Tuesday and Thursday at noon leaving from the flag pole by Romney Gym.

Parking & Transportation Advisory – met July 28 per Molly.  The committee voted to move forward with paving and redoing the “F” lot.  Full report at http://www.montana.edu/staffsenate/CommitteeReports/ctteerep-parking.html.

Space Management – met August 6 per Bill.  The space vacated by the Gallatin College program in Culbertson Hall was the main subject of the meeting.  The Registrar’s Office presented information about classroom use.  There was also discussion about space for the office of the Association of Retired Faculty (ARF).
Full report at http://www.montana.edu/staffsenate/CommitteeReports/ctteerep-smc.html.

University Facilities Planning – Mandy volunteered and was confirmed to serve a 2nd term on the Public Arts Committee, a subcommittee of UFPUB.

University Marketing – does not meeting during summer.

University Planning, Budget & Analysis Committee – did not meet in July.

Other Committee reports – Sheron participated on the Budget Working Group, one of the five Working Groups formed by President Cruzado.  The committee recommended reducing the representation on the committee to fourteen, wrote mission and areas of responsibility statements.  They also recommended expanding the responsibilities of the Budget Council, beyond the current UPBAC committee, to include broad budget issues, at the level of major functions of University operations (A&F, Academic Affairs, Student Success, Auxiliaries, Agencies, etc.).

New Business:
No new business was raised at the meeting.

Old Business:
Prescription Benefits Task Force – President Cruzado raised no objections to the URx plan change mailing.  The letter will be sent out to all classified employees, via email or regular mail, by the end of the week.

Training Task Force – no report.  Justin volunteered to be a member on this Task Force.

Public Relations Task Force – Bill, Deb Wilke, Shana, Shari, Molly, and Rebecca met via email and decided to investigate getting a MSU brand extension for Staff Senate and develop a tagline/ motto.  MSU Marketing and Creative Services provided four versions of the MSU brand extension for Staff Senate at no charge.  The group came to the consensus to use the words “Empowerment, Education, Leadership, Advocacy” separated by a bars for the new tagline/motto.  Bill tasked the group with updating the Staff Senate web page to the new MSU template by the end of September.

Follow-up:
New Hire Policy – the issue has been added to the MUS Staff and Compensation subcommittee agenda.

Leave without Pay, Jeannette emailed Jo Oudshoorn with follow up questions from the July 28 Staff Senate meeting.  Jeannette noted that HR is in the process of reviewing and rewriting policies.  The current leave without pay policy is left to the supervisors’ discretion and that supervisors are not equal in their implementation of the benefit.  The group discussed new employee orientation being put in modules similar to Banner training and that training be expanded to include modules for existing employees.  The group brainstormed potential module topics which would include benefits, health, taxes, insurance options, employees nearing retirement, wellness, athletics, etc.  It was also noted that an online sign up process would help HR control size and schedule of modularized training. 

Pedestrian Safety – Kristine handed out a portion of the Bicycles, Registration and Regulations document available online at http://www.montana.edu/police/bikes.shtml.  The regulation notes that bikes should stay to the right when on a designated dual-use area.  It was noted that the regulation does not mention skateboards.  The group also noted that since signage has been removed from the Mall the best way to communicate the appropriate dual usage information is through education.  Members of the PR Task Force thought a “Did you know?” link on Resident Hall terminals, the MSU Bookstore terminals, Freshman Orientation, as well as ads in the Exponent and at Catapalooza could be effective.

VEBA – no update.

MSU within the Community Context – no update.

University Budget – no update.

Temporary Chemistry Labs – no update.

Other Business:

No other business was raised at the meeting.

A motion to adjourn was made by Raechell and seconded by Donna at 10:30 a.m.

Next meeting:  Wednesday September 15, 2010 from 9:00 to 11:00 a.m. in SUB #235.


Staff Senate motto