Montana State University

How to Apply: Research Grants

MSU photo by Kelly Gorham.

Fall 2014 Research Grants  

Applications Due September 12, 2014.

 

Spring 2015 Research Grants  

TBA

 

Summer 2015 Research Grants

 

 

TBA

 

Travel Grants

 

  TBA
Research Celebration Abstract Submission  

TBA

 

Eligibility RequirementsExplore Past Projects

USP funds projects that students have developed in consultation with a MSU faculty mentor. Students who have questions about how to get connected with a research project or opportunity are encouraged to visit the Undergraduate Research HUB site or contact the USP office. We also encourage you to review the eligibility requirements and contact our office in advance if you have any questions.

Application Process

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STEP 1 - Meet with your faculty mentor well in advance of the proposal deadline to develop a research plan.
Applicants should research previous work related to their project to help inform the direction and methods for their project. Depending on the nature of your project, you may need to do extensive background reading to learn techniques and methods involved with your project.

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STEP 2 - Write a five-page project proposal.
Once you have developed an idea, outlined a research plan, and completed background reading you will begin the application process by writing a project proposal. Your project proposal must convince the review panel that your idea is important and that you have the skills and knowledge to complete your project successfully. The proposal should also concisely outline your detailed research plan. The body of the proposal should not exceed five double-spaced pages including figures and tables. Additional pages should be included to document your works cited/references and a brief report on any previous research experience (if applicable).

In order to expedite the review process, we recommend that you review a draft of the proposal with your faculty mentor prior to submitting your application.

Click here for detailed guidelines for writing your project proposal.

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STEP 3 - Submit proposal using the online application system.
After you write your proposal (Project Description) you will need to fill out an online application. Go to https://www.montana.edu/uspapps/, log-on with your D2L username and password (NetID), and follow the online instructions. Contact USP if you have questions.

You will need to provide:

  • Information about yourself, your mentor and your project
  • A 250-word project summary
  • A complete project budget
  • A copy of your unofficial transcript (you will upload this to your online application)
  • Your project proposal and associated documents (you will upload this to your online application)

Once you have submitted your application, it will be forwarded first to your faculty mentor for review and approval, and then to USP for funding consideration.

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Additional Instructions for Group Projects.
If you are applying for funding for a collaborative/group project in which each member is seeking USP funding, each member should submit an individual online application and proposal. Each group member's proposal should identify 1) that the project is a collaborative effort, providing an overview of the overall goals of the project and nature of the collaboration, and 2) that member's specific contribution to the project goals. These two elements should be identified in the "introduction" section of the proposal, and the "methods" section should clearly detail the specific methodologies/creative techniques for that member's contribution. Please contact the USP office if you have further questions about applying for a collaborative project.

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Additional Instructions for Renewal Grants.
Students applying for renewal must upload a 1-2 page summary of previous research experience in addition to the 5 page written proposal. The summary should address the following: 1) a brief overview of the previous project(s) and their outcomes/progress to date, and 2) how this previous research relates to and informs the current project proposal you are submitting.

While the research summary will provide a more detailed account of the previous research project, students should also reference their previous research briefly in the introduction of the written proposal to make a clear connection between the previously funded project and current proposal. The proposal should be updated to reflect the new timeline, updated objectives and methodologies (if applicable), and how the previous research has informed the current direction of the project.  Proposals which appear to be "recycled" from a previous term, do not reflect substantive progress or insights* gained from the previous term of funding, or that do not outline a clear objective for continuing the project will not be recommended for funding. Your proposal should convince the review committee 1) that you made good use of your previous time and funding, and 2) that you have a clear purpose and objective for continuing the project into a second term of funding.

*Note - progress may not be "results," in every case, but perhaps insights gained through the research process. For example, if you ran a set of experiments that failed in one term, renewal may still be warranted if these "failed" experiments provided insights to a new direction or approach to the problem.  The review committee understands that research does not always go as planned - in fact, this is often what points us toward more innovative ways of considering our reserach questions.  Your goal, in the renewal, is to make the case for how your previous term of funding left you better prepared to tackle the problem in a second term of funding!

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Additional Instructions for Travel Abroad Projects.
Please keep in mind that USP does not provide travel grants expressly to support students’ participation in study-abroad or expedition-based courses. Students planning to engage in a substantive research or creative project in conjunction with the trip, however, are encouraged to apply for project support through our research grants program. USP has funded a number of successful expedition-based projects in the past, and welcomes these applications.

Since expeditions-based projects may face unique challenges ranging from language barriers, to accessing data/subjects, to time constraints in balancing an independent research project with the rigors of the course and travel schedule, students and mentors should carefully consider the time investment a project will require both in the field and in preparation before the trip (establishing contacts, conducting the background research, etc.). Please be sure that you clearly address the steps you will take prior to the trip to prepare for conducting your research, as well as the contacts and plans you have in place to carry out the research once you arrive. Students should also address a contingency plan to ensure that they have adequate contacts and supports in place to safely conduct their research and travels.

Review Process

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Instructions for Review
Once you have submitted your application, please log-in periodically to your USP student dashboard to track the progress of your project through the review process. Please be sure to keep the lines of communication open between our office and your mentor if you notice any approval delays or error messages. This will help ensure a timely review of your application.

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Timeline
The review process typically takes 3-4 weeks. Students will be notified by email once the reviews and funding decisions have been finalized, and reviewer feedback will post to your student dashboard. Please note-for spring applications, the review time may take longer, due to faculty travel over winter break. Applicants will be notified within the first 3-4 weeks of spring semester about their funding status.

Expectations for Funded Projects

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Program Orientation & Paperwork
Students who are approved for funding will need to attend an info session to receive their award letter and fill out associated paperwork. Since USP payments are processed through the campus payroll office, students may need to file or update IRS forms in order to receive payment. If you have not filed an I-9 or W-4 form with MSU, please come to your session prepared with the required identification form(s) as outlined by the Department of Homeland Security. Students whose paperwork has expired (I-9's expire every 3 years, unless students have been continually employed with the University since the time of filing) may be asked to file updated forms. USP will email each student a schedule of info sessions along with a confirmation of whether tax documents need to be filed following the initial awards notification.

Failure to attend the scheduled info sessions and/or complete any required tax documents may result in delays to your payment schedule.

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Time Commitment
Academic year projects for USP/INBRE require a time commitment of approximately 200 hours for full funding, while semester long projects require approximately 100 hours. That is about 7-8 hours each week during times when classes are in session. For summer projects USP requires 200 hours (about five weeks full time or ten weeks half-time) for full funding and INBRE requires 400 hours (essentially a full time summer research commitment). Students may apply for partial funding for projects that take less than the hours designated above. A stipend calculator is available on the online application form to help students determine appropriate funding requests for projects requiring fewer hours than the standard term guidelines.

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Presentation Requirements
All USP/INBRE grantees must present their results to the public. Students funded by USP are expected to present their research at the MSU Student Research Celebration in April, unless other arrangements are made in advance with your mentor and the USP office. Additionally, students interested in presenting their work to a national audience at the National Conference on Undergraduate Research are eligible to apply for funding to help offset travel expenses. You may also choose to present at one of the many research symposia offered by departments and research institutes on campus curing MSU Student Research Month.

Many students travel to regional, national and international professional conferences in their discipline. Student presenters are eligible for partial support through the USP travel grant program and may also apply for travel funds from their college or department. Some undergraduate students publish their work in journals specializing in undergraduate publications or in professional journals appropriate to their field.

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Filing a Final Report
Before you receive your last stipend payment you must complete a final report using the online application and reporting system. The final report verifies that that you have met the terms of your undergraduate research. Be prepared to answer questions about your project, whether you completed your planned research and where you presented your results. We also ask questions about your future plans and request contact information so we can follow up with you about your future achievements.

Note: You will also have an opportunity to upload your research presentation to the MSU Student Research Archive. The archive is a great way to showcase your research to the public. Many students list their research presentation on their curriculum vitae or resume and the archive is a great way to make your project accessible to potential advisors and employers.

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Continuing Your Research and Keeping in Touch
Continued Research: Many students continue research projects over multiple funding periods. If you do submit another USP/INBRE proposal remember to include a 1-2 page addendum outlining the success of your previous project(s).

Keeping in Touch: We ask that you join our Facebook and/or Linked In groups and keep us posted as you move on to new challenges. Please let us know if you publish or present any of your undergraduate research. We also love to hear about new projects.

By making the effort to stay in touch and keep us informed, you help the undergraduate research programs at MSU maintain more complete records of outcomes and success. This helps ensure that future students have the same opportunities to pursue undergraduate research that you had. Thanks, in advance, for your support of undergraduate research.

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