Staff Senate

Minutes are available on the UFPB web site http://www.facilities.montana.edu/committees/ufpb/display.html

From Staff Senate Minutes, 10/22/08 Mandy Hansen reported on the following:

• recommendation to approve new building directory for EPS
• bike pads being installed
• pine beetle management (see OFSAC report)
• chemistry building looking for permanent chemical storage location. It will stay in situ for now
• design proposal for chiller
• S.11th road improvements
• landscaping north of Montana Hall, redesigning deteriorating sidewalks (redesigning rather than replacing as is to make a "gateway" into campus)
• bobcat sculpture north of Montana Hall (Foundation funding).

From Staff Senate Minutes, 9/24/08 Mandy Hansen reported on UFPB's last meeting, including: (i) a roundabout at 11th and College (those present at today's Staff Senate meeting were concerned about the appropriateness of the location, as well as the need for driver education for roundabouts in general); (ii) recycling efforts - currently predominantly led by ASMSU, but the whole campus needs to take a role; (iii) a facilities planning publication detailing financial and other information; (iv) improved functionality of service drives; (v) Town & Country grocery store's wish to work with MSU regarding a new store, restaurant and office space, proposed for the Campus Cinemas' site.

July 23, 2008
(at Staff Senate meeting) Mandy Hansen reported on the July 22 meeting: Leon Johnson brick replacement going out to bid (a project started 10 years ago that ran out of funding); finish materials on Gaines Hall remodel presented (informational); bike pad sites and elimination of no ride zones; nine emergency call box locations; methods to prevent an area behind the SUB, reserved for emergency access, from being used inappropriately(informational); the reactivation of the UFPB Sculpture subcommittee; plans for a noise abatement study and future standard-setting.

June 11, 2008
Sheron McIlhattan reported on recent activity including a State A&E camera, mounted on the Fitness Center, taking regular still photos of the Gaines renovation; a request for an additional antenna (Verizon) on the Johnstone roof; a presentation by Jeff Davis, Facilities, on sustainability; a donor sign in the Chemistry Building.

Appril 23, 2008
Sheron McIlhattan explained that a new UFPUB secretary has been appointed and minutes are now up to date. Highlights include potential sound polution from the exhaust system resulting from the Cooley Lab renovation (the system is "back on the drawing board"); Howard Hall landscaping and electronic signage; temporary buildings accommodating instructional labs for chemistry students during the Gaines Hall renovation; and identification of a location (on Lincoln) for the new ASMSU outdoor recreation center. Those present at today's meeting agreed that the noise issues described are of concern to Staff Senate, and Sheron was specifically asked relay this to UFPUB.

January 8, 2008
Members Present: Butler, Garnick, McIlhattan, Miles, Rimpau, Stump, York, Blunck, Everts
Members Absent: Bristor, Dooley, McCoy, Rutherford (ASMSU), Thull, Yarnell
Members Represented: LaCrone for McCoy, Lashaway for Roloff, Drummond for Banziger
Members Excused: Agre-Kippenhan, Jacobsen
Guests: Al Bertelsen, Debbie Drews, Karen Hedglin, Robert Putzke, David Singel, Megan Walker, Mandy Hansen

The University Facilities Planning Board met beginning at 3:30 pm to discuss the following: Non-Agenda Items:

• In the absence of the Chair and Vice Chair, the meeting was conducted by Victoria Drummond – Associate Planner, Facilities Planning, Design & Construction.
• Kurt Blunck, who recently joined MSU University Police as the Parking Manager was introduced to the Board. Blunck is the University Police representative.

1. APPROVAL OF MINUTES
   Butler moved to approve the Minutes of the Meeting held on November 13, 2007, as submitted. Stump Seconded the Motion and the Minutes were unanimously approved by the Board with no corrections or additions.
   McIlhattan moved to approve the Minutes of the Meeting held on September 13, 2007, as submitted. Rimpau Seconded the Motion and the Minutes were unanimously approved by the Board with no corrections or additions.
2. EXECUTIVE COMMITTEE REPORT
   There were no actions to report by the Executive Committee
3. CHEMISTRY BUILDING – USE OF WHITE BOARDS IN THE HALLS
   Hedglin presented a request by the Chemistry Department to place white boards in public spaces in the new Chemistry Building. Singel advised that the white boards would be used in casual, collaborative spaces (identified on the handout previously provided). There are no insurance, code, Safety and Risk, or janitorial issues involved with the proposed locations of the white boards.
   Lashaway moved to approve the request to install white boards in the designated locations of the Chemistry Building. Stump Seconded the Motion and it was unanimously approved by the Board.
4. COOLEY – FINAL CONSTRUCTION APPROVAL
   Hedglin presented information for UFPB approval of the final construction design of the Cooley Lab renovation. Board members had previously expressed concerns that the flat roof (current design) and materials were not in keeping with the surrounding buildings. Renovation plans presented to the Board (September, 2007), included a gabled roof which would enclose mechanical equipment. The Building Committee has since determined that there is not sufficient funding in the budget for the gabled roof and is requesting approval to proceed with the project with a flat roof design. The flat roof design will include large mechanical equipment, including exhaust fans which will be visible and audible from Centennial Mall. Although mechanical equipment which can be enclosed is less expensive than “outdoor” mechanical equipment, the difference is not significant enough to provide for the gabled roof. The window sunshades shown on the original plans will be included. There will also be some mechanical equipment located at the ground level which will be shielded by a brick wall.
   UFPB prefers the gabled roof design. The Board acknowledges the budget limitations, however, given the sensitivity and proximity of the location of this building to the Centennial Mall, it is the opinion of the Board that the mechanical equipment located on the roof of the building needs to be screened. Hedglin advised that the screen could be bid as an alternate, however there is no guarantee that it would become part of the project. Board members proposed that Hedglin bring back drawings showing an alternative 3-sided screen design.
   Everts moved that it be noted that the Board prefers the gabled roof design, however would agree to accept proceeding with the construction bid for the building renovation with the flat roof design, with the caveat that the mechanical equipment on the west end of the roof, has a 3-sided screen that is designed and brought before UFPB and included in the bid as an alternate. Butler Seconded the Motion and it was unanimously approved by the Board.
5. VISCOM – MT PBS LOBBY IMPROVEMENTS
   Drews and Walker provided information for a proposed design for the Montana PBS lobby. The focus of the project is to provide an improved and more defined entrance to PBS at a minimum cost. Improvements include:
   • Painting to match the upstairs color scheme;
   • New signage;
   • Installation of two plasma screens
   • New lighting;
   • New Tackboards.
   Butler advised that there is also some deferred maintenance involved in the project and that Facilities is partnering with the department for that portion.
   Lashaway moved to approve the improvements to the PBS lobby as requested. McIlhattan Seconded the Motion and it was unanimously approved by the Board.

   NON-AGENDA ITEM – GAINES INSTRUCTIONAL LABS SITING
   During the demolition and renovation of Gaines, it will be necessary to relocate instructional labs currently located in Gaines. Previously, Hedglin had discussed using temporary trailers as facilities for these labs. Recently, information regarding temporary buildings that can be used as labs has become available. The temporary buildings are made of SIPS (structural insulated panels) and are manufactured in Belgrade. They are easy to assemble, functional, safe, and will contain proper restrooms. The location for the buildings will be the same as previously discussed for the trailers (the lawn area north of the Chemistry Building). It is anticipated that these buildings will be used for two years during the Gaines renovation and is important to note that the students have expressed concerns that this space be left open in the future for use by the students. Hedglin noted that neither the State nor the University want to keep these buildings on a permanent basis and we are planning to write a Memorandum of Understanding between the State and the University stating that the buildings will be disassembled and disposed of at the end of the Gaines renovation by the contractor. Lashaway moved that the Board recommends that location be used as a temporary location of lab facilities for the duration of the Gaines project alone and that the Board will rely on the project committee to decide what is the most cost efficient manner to deliver that temporary lab facilities in that location. Butler seconded the Motion and it was unanimously approved by the Board. Hedglin advised that there is money in the project budget to restore the area to grass. Hedglin will return to UFPB with further information regarding the size and number of the buildings. These buildings will need to be in place for use in May, 2008.

6. FUNCTIONAL USE NAME CHANGE – MARGA HOSAEUS HEALTH AND PHYSICAL EDUCATION BUILDING (H&PE)
   Victoria Drummond provided information to the Board regarding the description of the building’s use and its occupants establishing a functional-use portion of the building name, and occasionally when a building is renovated, it no longer is an accurate description of the building. This is the case with the Marga Hosaeus H&PE Building. The honorary portion of the name has not been affected but it has been suggested that the functional portion of the name be changed to better reflect what is happening in the building. One suggestion from Auxiliary Services, would be for the official name to be ” Marga Hosaeus Recreational Sports and Fitness Center” with a shortened name for the building sign. Butler advised that as a very long name, the letter would be smaller. Lashaway moved that the official building name be changed to “Marga Hosaeus Fitness Center’ and the building sign shown as “Hosaeus Fitness Center”. Stump seconded the Motion and it was unanimously approved by the Board.
7. FUNCTIONAL USE NAME ASSIGNMENT – NEW CHEMISTRY BUILDING
   Hedglin, Project Manager for the new Chemistry Building, surveyed occupants of the building, as well as the Provost, the VP, Research, the Dean and Department Heads regarding a name for the building. The suggestion was to give the building a functional name, which would leave it open for a future honorary name to be added. This suggestion is the “Chemistry and Biochemistry Building”. Victoria Drummond read into the record an e-mail request from Jeff Jacobsen that the word “Research” be included in the name and noted that there will be other functions in the building that are Ag related. Rimpau moved that the official name be “Chemistry and Biochemistry Building and shown on the building sign as “Chemistry/Biochemistry Building”. York seconded the Motion and it was unanimously approved by the Board.

There being no further business before the Board, the meeting adjourned at 5:00 pm

October 30, 2007
Members Present: Banziger, Rimpau, Stump, York, Butler, Rutherford (ASMSU), McIlhattan, Thull, Bristor, Everts, Hansen, Garnick, Jacobsen
Members Represented: LaCrone for McCoy, Banzinger for Putzke
Members Absent: Dooley, Johnson, Sharrock, McCoy, Roloff, Yarnell Agre-Kippenhan Miles, Albertelsen,
Members Excused: Putzke
Guests: George Thompson, Debbie Drews, Candace Mastel, Mike Hamilton from Leo Daly Architects, Mike McNeal with USDA, Bill Rae as Guest Reviewer, Bob Lashaway, Victoria Drummond.

The University Planning Board met beginning at 3:30 pm, to discuss the following:

1. APPROVAL OF MINUTES The minutes from the September 04, 2007 and September 18, 2007 meetings approved unanimously with no corrections.
2. EXECUTIVE COMMITTEE REPORT Walt Banzinger introduced Bill Rae as a guest reviewer, Mike Everts the newest Board member and Meagan Walker a new employee with Architectural Services. Victoria Drummond explained the process for packets. These packets will be hand delivered to each member on Friday before the Tuesday meeting. These informative packets will allow meetings to move quickly and keep all Board members informed and able to make good decisions on the agenda items.
3. PTAC Bob Lashaway on behalf of Jo Oudshoorn discussed parking on campus. MSU is in the process of hiring a new Parking Manager. Early 2008 will be looking for recommendations on parking and bicycle pads. Parking garage is an issue with students. The traffic management plan for football games is working well. WTI is monitoring traffic before and after the games. Retiming of the signals during 4th quarter at Fowler and Huffine, and 19th and College has helped with the flow of traffic.
4. USDA-ARS Debbie Drews, Project Manager, Mike Hamilton with Leo Daly Architecture, and Mike McNeil from the USDA presented an informal review of the conceptual proposal for the project.

   How does facility fit into character of the campus? Building will be developed to maintain Quad connection to other buildings and designed in “L” shape with service side to the south and front to the east. USDA is funded by the government and will have a sustainable natural design with bio-materials. Want building to be warm as people approach. Building will have three stories with 15-foot floors, glass offices and glass labs for natural light. Loading dock is designed for easy access to semi-trucks.

   Concerns over proposed building design integrating with the campus and reminds some of a detention center. Most buildings on campus with a flat roof will either be renovated or torn down. Students concerns about material Seleucia cedar and concrete would prefer brick to be incorporated. This building should have better relationship with Animal Bioscience Building and Plant Bioscience. Buildings should not look alike but want continuity on campus. Building should be built with brick. Need visible front door and pedestrian friendly. Elevation to north/west stark and not pedestrian friendly.

   Exposed roof fans will be noisy. Consider isolators or put fans in building or another container for noise control. Committee would like to review scheme at next stage.

5. MANDEVILLE CREEK REALIGNMENT/DEER STREET CLOSURE Debbie Drews, Project Manager and Candace Mastel, Assistant Planner presented plans for creek realignment and closure of a portion of Deer Street. Long range plans show Deer Street as pedestrian route with a bridge incorporated. Concern over how closing Deer Street will affect parking and traffic on 11th. Future use of parking lots affected by closure should be monitored. Suggest link of Deer Street (west) to 13th. Look at 13th link to Garfield in long term Recommendation to President by Jeff Butler for approval of Mandeville Creek realignment and closure of a portion of Deer Street. Seconded by Jim Thull. Unanimous approval.
6. TOWNE SHOP FARM George Thompson, Project Manager presented elevation drawings by Milleson Architects dated October 21, 2007. Dean Jacobson requested cupola and earth tone colors to set precedence for quality design with budget limitations. Would like a farm feel with extended eves.

   Recommendation to President by Jeff Butler to accept Towne Farm Shop MAES drawings as presented by Milleson Architects dated October 21, 2007, for elevation as shown. Seconded by Jim Thull. Unanimous approval.

7. ENLARGEMENT OF PLANTING BED – SO. 11TH AVENUE & COLLEGE ST Due to length of meeting item tabled until November 13, 2007 meeting.

   September 18, 2007
   Members Present: Agre-Kippenhan, Banziger, Drummond, Rimpau, Stump, York, Butler, Rutherford (ASMSU), McIlhattan, Thull, Miles, Albertelsen, Bristor
   Members Represented: LaCrone for McCoy, Lashaway for Roloff, Putzke for Burns
   Members Absent: Dooley, Johnson, Sharrock, McCoy, Roloff, Yarnell
   Members Excused: Hansen
   Guests: Karen Hedglin, Mike Absalonson (Architects Design Group), Lutz
   The University Planning Board met beginning at 3:30 pm, to discuss the following:

   • ITEM No. 1 – APPROVAL OF MINUTES
     The minutes from the September 04, 2007 meeting will be approved at the October 02, 2007 meeting.
   • ITEM No. 2 – EXECUTIVE COMMITTEE REPORT
     Walt Banzinger introduced Allyson Bristor with the City of Bozeman. LRCDP, Chapter 1 is out for review and due back by 9/19/07. Chapter 3 will be out 9/19/07 and is due back in a week. Chapter 2 will follow.
   • ITEM No. – COOLEY RENOVATION CONCEPT DESIGN
     Karen Hedglin, MSUPPDC and Mike Absalonson with Architects Design Group presented the Cooley Renovation Design Concept. The project is scheduled for construction bid in February 2008, construction and demo to begin April 2008, with a completion date of February 2009. Project cost estimate is $8M with many items affecting the budget.
     • NIH Grant is primary funding. The grant is limited to improving the top two floors for scientific experiments and research, not aesthetics. Facilities O&M is subsidizing so exterior changes are applied to entire exterior.
     • Will bring roof color samples, brick samples, site plan and vicinity map for future presentation.
     • Cooley renovations will require a new mechanical system. Existing roof will have covered sloping system and shaft will be built to run semi-closed. Roof is shed style and will slope to the south for mechanical room space and to reduce sun exposure. Need roof continuity with other buildings to unify campus. Still trying to find a metal roof material as cooper is too expensive.
     • All windows replaced with non-operable aluminum to be energy efficient and eliminate temperature flucuation in labs. Some funding for windows coming from other sources.
     • Because of new seismic conditions in the Bozeman area walls will be reinforced with granite. Brick will be removed and sprayed with granite. Samples of brick colors to replace removed brick will be presented before construction begins.
     • Possible code issues with stairwell. A freight elevator will not be added. Existing elevator upgraded to ADA standards.
     • Motion to approve concept design. Seconded by Jeff Butler and unanimously approved.
   Meeting adjourned.

   September 4, 2007
   Members Present: Agre-Kippenhan, Banziger, Drummond, Garnick, Rimpau, Stump, York, Butler, Rutherford (ASMSU), McIlhattan,
   Members Absent: Dooley, Johnson, Sharrock, Thull, McCoy, Roloff, Yarnell
   Members Excused: Bristor, Jacobsen
   Members Represented: LaCrone for McCoy, Lashaway for Roloff, Putzke for Burns
   Guests: George Thompson
   The University Planning Board met beginning at 3:30 pm, to discuss the following:

   • ITEM No. 1 – APPROVAL OF MINUTES
     The minutes from the August 7, 2007 meeting were approved unanimously with no corrections.
   • ITEM No. 2 – EXECUTIVE COMMITTEE REPORT
     The committee met to discuss the position of construction projects related to storage and shipping containers. Issue previously discussed by UFPB. A concern is enforcement that stored items must be inside containers. It is decided that the Executive Committee would keep UFPB informed about future storage issues and only under special circumstances (e,g, substantial storage site or duration or proposed location) would it come before the board. Moved and approved.
   • ITEM No. - 3 MUSEUM OF THE ROCKIES
     Review was not discussed and will be rescheduled for a later date.
   • ITEM No. 4 – CIVIL ENGINEERING STORAGE
     George Thompson handed out maps of possible storage areas (see attached).
     • Containers should be removed at completion of the project.
     • Motion was made to allow executive committee to make decision on storage locations. Jay moved to approve the motion and Jeff Butler seconded the motion.
   • ITEM No. 5 – LONG TERM STUDENT HOUSING
     Bob Lashaway presented a proposed plan for the Long Term Student Housing Facilities Business Plan Objectives (see attached). Issues to be included;
     • Need to coordinate housing plan with the LRCDP plan.
     • Should older housing be retired?
     • Next 3 to 5 years need to decide if monopoly housing will be removed and replaced, and if so where?
     • Will there be short term faculty housing in this plan?
     • Is the long range plan equity based or long term affordable housing, how does it tie into LRBP?
     • Need this plan for bonding to finance housing projects.
   Bob Lashaway moved the meeting adjourn and Jeff Butler seconded.

   August 7, 2007
   Members Present: Agre-Kippenhan, Banziger, Drummond, Garnick, Hansen, Miles, Rimpau, Stump, York
   Members Absent: Butler, Dooley, Johnson, Rutherford (ASMSU), Sharrock, Thull
   Members Excused: Bristor, Burns, Jacobsen, McCoy, McIlhattan, Roloff, Yarnell
   Members Represented: LaCrone for McCoy, Duffey for Jacobsen, Lashaway for Roloff, Putzke for Burns
   Guests: Debbie Drews, Candace Mastel
   The University Planning Board met beginning at 3:30 pm, to discuss the following:

   • ITEM No. 1 – APPROVAL OF MINUTES
     The minutes from the July 10, 2007 meeting were approved unanimously with no corrections.
   • ITEM No. 2 – EXECUTIVE COMMITTEE REPORT The committee met to discuss the position of Member At-Large, which had been filled by Ralph Johnson until recently. To improve relations between the university and the City, this vacancy has been filled by Allyson Bristor, a SHPO Representative as well as a City Planning Representative for UFPB. She will attend the next meeting.
   • ITEM No. 3 – LRPB PRESENTATION Walt and Victoria presented the Long Range Building Program project list to be sent for legislative approval at the next session.
     • A request packet has been sent to all MSU affiliated campuses (Bozeman, Billings, Havre, Great Falls, Northern, and MAES). They will each evaluate and rank the projects on their campuses that require immediate attention.
     • Victoria handed out a supplementary packet to all present UFPB members detailing the LRBP schedule for the 2009 legislative session.
     • Final revisions to the project list will take place in October, and will be sent to the legislature in January 2008.
     • The State then consolidates the MSU lists with the list sent by the University of Montana and its affiliates.
     • MSU-Bozeman has listed Montana Hall renovations as our number one priority to receive State funds.
     • Banziger discussed the top fifteen projects listed in the packet in some detail, but did not discuss the other projects listed, as it is unlikely MSU will receive any funds for projects below number fifteen. The packet also explains the reasons behind the ranking of each building, and the scope of work for each project.
     • Banziger noted that MSU would request funds for Montana Hall renovations because of its historical importance.
     • Lashaway highlighted that the Agricultural Experiment Stations are now considered a separate entity from MSU-Bozeman and the affiliated campuses, because when they were previously collapsed in with the four campus’s budget’s they ended up at the bottom of the priority list.
     • Lashaway explained that once the project lists reach the State, they become blended with more organizations and agencies from across Montana in the Governor’s Building Program.
     • During the 2003 legislative session, only $2 million was approved for the entire statewide program, which meant that MSU received just a little over $100,000 for all of its projects.
     • In 2005, the bonded program improved this amount considerably, and awarded the Great Falls College of Technology and Helena College of Technology large bonds.
     • During the 2007 legislative session, MSU and its affiliates received $51 million, of which was distributed to all campuses on a weighted factor.
     • Banziger would like all of the MSU committees and councils to review the packet and send along suggestions before final revision in October.
     • Lashaway and Stump noted that Residence Life is not included in the Governor’s program, and this has caused some maintenance funding issues in the past for residence halls.
   • ITEM No. 4 – BIKE RACK PROPOSAL
     Candace Mastel presented a bike rack proposal for the area between Tietz Hall (ARC), Cooley Lab and Linfield Hall.
     • Taylor Hall requested a bike rack placed outside their building, but placing it in front of the building may be unsightly as it is in plain view of 11th.
     • Mastel chose the area because it is accessible by multiple buildings and is located under a street lamp, which improves its safety.
     • The rack is the standard rack chosen for MSU, and can fit eight to ten bikes on each rack.
     • Putzke noted that one of MSU’s primary crime problems is bike theft, and placing the rack in between two buildings could promote bike theft.
     • Banziger also noted that it might not be necessary to place the rack away from view of 11th Avenue. He also responded to Putzke’s concern by noting that the proposed location is actually the front of the ARC building, and is used frequently by students, faculty and staff.
     • Banziger suggested that placing multiple racks along 11th Avenue might be an ideal place instead, as long as the racks are appropriately landscaped into the surroundings.
     • Lashaway moved to approve the proposal.
     • Banziger seconded the motion, but wondered if Mastel should review a new plan for Taylor Hall since this proposal would primarily serve Tietz.
     • Lashaway then withdrew the action and suggested the motion be tabled until further review. The committee agreed.
   • ITEM No. 5 – PRELIMINARY PROPOSAL FOR VISCOM ENTRANCE IMPROVEMENTS
     Debbie Drews presented a proposal for improvements to the entrance of VisCom and the PBS Studios.
     • The PBS lobby is located at the VisCom entrance, and opens to an office area.
     • They have requested a general improvement for the look of the entrance that would also distinguish itself from the other areas of the entrance.
     • The suggested changes are painting the wall purple and beige, which would mirror the color scheme in the VisCom’s Hall of Fame. The PBS logo in silver lettering would be mounted above the entrance, as well as two television screens on the walls.
     • The televisions would play PBS programming.
     • Banziger inquired about a black box located on the wall in the drawing. Drews explained that it is the room directory and would be relocated near the entrance.
     • Garnick asked about the level of sound that would be allowed from the televisions and whether or not there would be a sound system attached to the televisions. Drews did not know the specifics of the television setup, but said she would look into it.
     • Lashaway moved that Facilities continue to work on developing the proposal further.
     • Banziger noted that the next proposal should contain a full renovation concept broken into phases, preferably with pictures.
     • Banziger suggested tabling the issue until further information is available. The committee agreed.
   The meeting adjourned at 4:32 pm.

   March 6, 2007
   Members Present: Banziger-Acting-Chair, Burns, Butler, McIlhattan, Miles, Rutherford (ASMSU), Rimpau, Roloff, Stump, Thull, York
   Members Absent: Dooley, Jacobsen, Johns, Johnson,
   Members Excused: Garnick
   Members Represented: LaCrone for McCoy, Lashaway for Roloff
   Guests: Victoria Drummond-Associate Planner; Mandy Hansen–CEPAC–Alternate, Karen Hedglin, Facilities Project Manager; Mike Dowling – Dowling-Sandholm Architecture, Peter Fields-MSU Athletics; Michael Stevenson-MSU Foundation; Dick Prugh-Prugh and Lenon Architects, Michael Everts-MSU Architecture, Russ Katherman-Montana A and E Division; David Singel-Chemistry

   The University Planning Board met beginning at 3:30 pm, to discuss the following:

   1. APPROVAL OF MINUTES
      Minutes from the February 20th 2007 meeting were approved with the following amendment to Item 4, Paragraph 2:
      In order to accommodate the required number of R-5 parking spaces, additional R-5 spaces will be created to the south, yet remaining on the west edge of the Gatton Parking Lot. It will be necessary to designate these “new” R-5 spaces with signage. R-5 spaces are to be also expanded at the north edge of the Gatton Lot in the area adjacent to the south edge of the Pay Lot.
   2. EXECUTIVE COMMITTEE REPORT
      No action was reviewed by the UFPB Executive Committee.
   3. ATHLETICS – INDOOR PRACTICE FACILITY
      Banziger and Dick Prugh, Prugh and Lenon Architects, in conjunction with Peter Fields, Athletics, Michael Stevenson, MSU – Foundation presented siting information on the proposed Indoor Practice Facility. It was noted that this is to be a rather large building, so placement on campus will critical. Through review of programming requirements and the need to have this facility located close to campus, the options were narrowed to the area between Grant and Kagy and Seventh and Eleventh, and East of the Fieldhouse. At this time, approval for siting only is sought. North-South/East-West orientation has not been determined. No architectural concepts are proposed at this time either, but assurance is given to the dedication to good architecture on campus, and further approval of concept and final design will be sought in the future.

      Pedestrian circulation and possible future parking garage locations have been examined; the proposed “Victory” walk from the SUB south to the Bobcat Plaza will have the effect of drawing the stadium back into the campus. The South entry of the Fieldhouse is to be the front door to this facility, and with the inclusion of the Indoor Practice Facility in this area, Athletics hopes to create on Athletic Entrance into campus. The future expansion of the both the indoor and outdoor tennis facilities have been taken into consideration. A motion was made by Stump to accept the general site location, east of the Fieldhouse and south of the Tennis Facility as presented, it was seconded by Thull and the motion passed with one abstention.

   4. BOBCAT PLAZA – DESIGN and MATERIALS
      This agenda item was tabled until the March 20, 2007 UFPB meeting.
   5. UFPB NAMING POLICY REVISIONS
      On February 22, 2007 Victoria Drummond, distributed proposed amendments to the Naming Policy to UFPB Committee members. Jeff Jacobson suggested clarification on the formula used to determine dollar amounts for gifts (e.g., the square footage of the area proposed for naming.)

      In discussion, it was noted that the changes to Appendix A as well as previous changes made to the Naming Policy on February 20, 2007 do not change the intent of the policy, and are considered administrative changes only. Therefore, these changes will not require a public notice and comment period, but will require the approval of the President.

      A motion was made by Thull to accept the changes to Appendix A of the Naming Policy as presented, it was seconded by Stump and passed unanimously.

   6. GAINES HALL – FINAL DESIGN
      Karen Hedglin, Project Manager and Mike Dowling, Dowling Architects, presented the final design for the exterior of the four-story portion of Gaines Hall.

      The new entry that serves both the Gaines Lecture Hall and the four-story Gaines will be aligned with both Romney and the Black Box Theatre, with an approximate 10’ grass area setback to the building. The landscape edge up to the building will be low maintenance gravel. The low oxidation black painted steel and store fronts with glass panels will coordinate with the new construction on the H and PE Complex. The brick selection closely match the existing brick on the 4-story portion of Gaines, and will give a unified appearance. The roof design overhangs will protect the area from direct sun to the south, with the exception of a small amount of solar gain during the winter months.

      In discussion, it was noted that the glass panels depicted at the roofline of the Gaines Lecture Hall would bid as an Alternate. The service access will be coordinated with staging for the removal of Gaines 101.

      The Gaines Lecture Hall goes to bid May 2007 with construction to start right after Graduation 2007. The funding for Gaines 4-story is still in the hands of the Legislature.

      Stump made a motion to accept the Final Design as presented, York seconded and it was approved unanimously.

   February 20, 2007
   Members Present: Llewellyn-Chair, Banziger, Burns, Butler, Garnick, Johns, McIlhattan, Rutherford (ASMSU), Stump, York
   Members Absent: Dooley, Johnson, Miles, Thull
   Members Excused: McCoy, Rimpau, Roloff
   Members Represented: Duffy for Jacobsen
   Guests: Victoria Drummond-Associate Planner; Mandy Hansen–CEPAC–Alternate, George Thompson-Facilities Project Manager; Deborah Rosa-CTA Landworks; Erik Kirsch-CTA Landworks

   The University Planning Board met beginning at 3:30 pm, to discuss the following:

   1. APPROVAL OF MINUTES
      Minutes from the January 23rd, 2007 meeting were approved as distributed.
   2. UFPB EXECUTIVE COMMITTEE REPORT
      No action was reviewed by the UFPB Executive Committee.
   3. BUILDING NAMING COMMITTEE REPORT
      Victoria Drummond, Associate Planner, reported on the recent meeting of the Building Naming Committee where four recommendations were approved and are now being presented to UFPB for consideration.
      1. Modify the Naming Policy to cover all aspects of the Committee’s Charge, thereby changing the policy name from the Naming of Buildings Policy to Naming of Buildings and Property Policy.
      2. Modify the Uniform Administrative Process for Naming MSU-Bozeman Buildings and Property:
         Section B-Definitions (new language underscored):
         • University Building: All buildings owned by the State of Montana under the control of Montana State University (included, but not limited to, are all administrative, academic, housing, athletic, student services, auxiliary services, agriculture, museums, accessory buildings, etc.)
         • University Property: All parking lots, assembly halls, malls, building rooms, building interior spaces, landscaped areas, streets, and other property owned by the State of Montana under the control of Montana State University.
         The motion was made and seconded to change the policy name to the Naming of Buildings and Property Policy and to modify the Uniform Administrative Process for Naming MSU Bozeman Buildings as recommended. The motion was unanimously approved.
         Section D-Naming Categories
         • Switch the order of items 1.a. and 1.b. from:
           i. D.1.a. Honorary Naming
           ii. D.1.b. Philanthropic Naming
         • To the following, to reflect basis of gifting:
           i. D.1.a. Philanthropic Naming
           ii. D.1.b. Honorary Naming
         The motion was made and seconded to change the order of the naming categories in Section D and passed unanimously.
         Section G-Changing the definition of University Property to include rooms, interior spaces and landscaped areas as property also makes the procedures of Table 1 – Review and Decision Process Summary apply.
         Suggested modifications to Appendix A will be re-written, returned and presented along with additional information, at the next scheduled UFPB Meeting for further UFPB consideration.
   4. GATTON LOT LANDSCAPE MODIFICATIONS Victoria Drummond, Associate Planner, presented information on the proposed removal of hedges along the west edge of the Gatton Parking Lot in order to make way for modifications to the parking lot. It was noted that 13 ADA parking spaces would be lost to make room for staging during the SUB renovation. It is proposed to relocate these ADA parking spaces south into the Gatton Parking Lot displacing currently designated R-5 (reserved) parking.
      In order to accommodate the required number of R-5 parking spaces, additional R-5 spaces will be created to the south, yet remaining on the west edge of the Gatton Parking Lot. It will be necessary to designate these “new” R-5 spaces with signage.
      The placement of this signage is of concern, as there are currently underground utilities in this area. It is proposed to remove the hedge and place signage in the area vacated by the hedge. Reserved parking signage will need to be placed approximately every 3 to 4 spaces with double arrows. The motion was made to accept placement of signage every 4 spaces, it was seconded and unanimously approved.
      In discussion, it was noted that while removal of the hedge is not favored, the hedge is already not in good shape. It was suggested that if the hedge was removed, it needed to be replaced with an alternative landscape plan to soften the edges of the parking area. I was noted that this area is a prime location and needs to be esthetically pleasing.
      The motion was made to remove the hedge with the contingency that it be replaces with a suitable landscaping alternative by September 2007. The total cost and landscape solution will be reviewed by the MSU-Tomorrow Design Team. The motion was seconded and passed with one opposed.
   5. NORTH HEDGES LANDSCAPE – PHASE II George Thompson, Project Manager and CTA Landworks presented background on the Phase I Landscape project and schematic design options for the Phase II Landscape project. The Phase I project did not receive any bids. Therefore, the Phase II portion of the design has been added to the package in hopes to make the project more attractive to bidders.
      Some of the key features of the combined Phase II project will be:
      
      1. A Dumpster enclosure with brick surrounds closely matched to brick already used in this region.
      2. An ADA compliant sidewalk will traverse the hill, reducing the slope. This sidewalk will be through a landscaped area designed to limit, but not prevent “cow paths”
      3. A safety rail will be installed along the stream bank
      4. An erosion control plan will be included and required of the contractor.
      5. Berms placed around the courts will be of visual and esthetic value.
      6. Mandeville Creek restoration prominence is being considered. Early phases will have a bridge crossing the creek to move students back and forth.
      In discussion, it was noted that there are approximately 1000 students in the Roskie area, and the bridge is essential to the success of the project. The creek needs to be adequately addressed in its entirety, or not go near the creek at all. On the plans, the scope and limits of construction need to be moved away from the creek. The creek restoration can be addressed in future phases. The project manager and CTA Landworks will also work with community action groups interested in the restoration of Mandeville Creek to establish a workable design.
      A motion was made to approve the design as presented with the following contingencies:
      
      1. Include landscape design for sloped hill area around ADA sidewalk that is low maintenance and limits cow paths.
      2. Pull back limits of construction away from the stream.
      3. Work with the Mandeville Creek Association on impact and placement of the bridge.
      The motion was seconded and passed unanimously.
   This meeting adjourned at 5:20 p.m.

   January 9, 2007

   Members Present: Banziger-Acting Chair, Burns, Butler, Garnick, Jacobsen, McIlhattan, Miles, Rimpau, Stump, Thull York
   Members Absent: Dooley, Johns, Johnson, (ASMSU)
   Members Excused: Llewellyn-Chair,
   Members Represented: LaCrone for McCoy, Lashaway for Roloff
   Guests: Al Bertelsen, Director-Strand Union; Victoria Drummond-Associate Planner; Lisa Duffy-Assistant to the Dean of Agriculture; Carlene Nolan-Pederson-Ayers-Saint-Gross; Loras O'Toole-University Engineer

   The University Planning Board met beginning at 3:30 pm, to discuss the following:

   1. APPROVAL OF MINUTES
      Minutes from the November 28th, 2006 meeting were approved as distributed.
   2. UFPB EXECUTIVE COMMITTEE REPORTM
      The University has hired a new Associate Planner. Victoria Drummond received her Masters degree from Arizona State University. She holds AICP planning certification through APA, and was formerly a long-range planner for Gallatin County. Her expertise also extends to subdivision planning and grant writing.
   3. RENNE - ITC ELECTRICAL GENERATOR - ENCLOSURE
      Loras O'Toole, University Engineer previously (November 28, 2006) presented location options for a generator to be installed as part of the electrical and air-handling upgrades needed for ITC. At that time, it was recommended to investigate the installation of the generator north of the existing transformer and installation of an "equipment yard" surrounded by an architectural screen at the western exposure of the Renne Library also be investigated. The results of these investigations were presented today.

      The west side location was determined to provide adequate space for the placement of the proposed generator, north of the existing transformer, as well as provide room for the possible relocation of the condenser (currently located at the southern exposure) and several locations for potential future equipment. The concept for a visual screen that will appear to be architecturally part of the building will be conceived through collaboration between, Facilities - Planning, Design and Construction, Facilities-Operations and Maintenance, and the ITC group.

      Bike parking pads may evolve in this area, and the timeframe of this development may determine the type of screening placed around this equipment yard. The recommendation is to design a screen that can be a model for additional screening projects.

      York proposed a motion to approve the placement of the generator north of the existing transformer at the western exposure of Renne Library and to approve the "equipment yard" site as presented, with the contingency that an architectural screen design be developed by Facilities Planning, Design and Construction in partnership with ITC, and that ITC contribute reasonable funds toward long-range site design for this area. The motion was seconded by Thull, and passed unanimously.

   4. BUILDING NAMING POLICY - PHILANTHROPIC NAMING GUIDELINES
      Banziger presented information on proposals to the current Building Naming Policy.

   Appendix A of the Naming Policy does not address the philanthropic naming of individual rooms or space within a building. In light of the Capital Campaign and that this form of naming is deemed to be a favorable method of recognition for gifting, it is proposed that Building Naming Committee seek input from the Alumni Foundation to develop a formula, and return to UFPB with guideline recommendations that will be attractive to potential donors. Victoria Drummond, Associate Planner, will coordinate with the Building Committee. Jeff Jacobson, Dean of Agriculture and Lisa Duffy, Assistant to the Dean of Agriculture were charged with representing this request.

   This meeting adjourned at 5:00 p.m.

   November 14, 2006
   Members Present: Banziger, Burns, Butler, Garnick, Johns, Miles, Rimpau, Thull, York
   Members Absent: Llewellyn-Chair, Dooley, Jacobsen, Johnson, Rutherford (ASMSU), Stump
   Members Represented: Hansen for McIlhattan, LaCrone for McCoy, Lashaway for Roloff
   Guests: Phil Iverson, Project Manager, Facilities Planning, Design and Construction
   In the absence of the Chair, the meeting was conducted by Walt Banziger. The University Planning Board met beginning at 3:30 pm to discuss the following:

   1. APPROVAL OF MINUTES Minutes from the meeting held October 31, 2006, were unanimously approved as submitted.
   2. EXECUTIVE COMMITTEE REPORT The Building Naming Committee met to re-reviewed the proposed name for the Animal Resource Center. Issues had been raised by the building occupants regarding naming the building to the 'William J. Tietz Animal Resource Center'. The Building Naming Committee reviewed the issues involved and determined to continue to move forward with the proposed name. The sign located outside the building will say "Tietz Hall". The name change will be associated with the actual building structure and not the Animal Resource Center operations. UFPB had previously approved the official proposed name of 'William J. Tietz Animal Resource Center, which will be adjusted to "William J. Tietz Hall". The Executive Committee has recommended this modification; therefore, no further action is required of the Board. A formal request for this change will be forwarded to the President for approval.
   3. SCULPTURE COMMITTEE - APPOINTMENTS and RECOMMENDATIONS Banziger is interested in reinstating the Sculpture Committee. Research into old records revealed a list of members from 1995, including Richard Helzer (Art Department) who is the only member from the Committee remaining at the University. The Sculpture Committee would be a sub-committee of UFPB and would initially look at the Sculpture Guidelines to see if updates are needed. Board members questioned whether there was still a need for the Committee. Last year two sculptures were brought before UFPB, however both were temporary installations. The Committee would review permanent requests before they are brought before the Board. Thull (representing Faculty) and Hansen (representing CEPAC) volunteered to serve on the Committee. Banziger will send letters to Professional Council and ASMSU for representation and will approach Helzer regarding his interest in remaining on the Committee.
   4. ANIMAL BIOSCIENCE BUILDING PROJECT SIGNAGE During Ag Awareness Days, the College of Agriculture erected a sign at the proposed Animal Bioscience Building site. The promotional sign was intended to be temporary and to encourage fund-raising. They are now requesting that the sign remain in place until construction begins (scheduled for the spring of 2008). The long term issues this request raises for the Board are: 1) are these types of signs appropriate, and 2) if so, what are the determining criteria for approval of these signs. The Board outlined the following criteria for consideration of these types of requests:
      1. Level of fund-raising success to-date: Guideline - 75%
      2. Length of time the sign will remain in place
      3. The design of the sign
   Facilities project managers will be advised of the criteria to be considered and the Board will address each request on a case-by-case basis.

   Phil Iverson, Facilities Project manager provided pictures and site location for the current COA request. The Board determined that the Animal Bioscience Building project is at 75% funding and that the signage materials are durable. The location of the sign may need to be moved slightly to accommodate snow removal. Lashaway moved to allow the Animal Bioscience Building project signage to remain until March 30, 2008. Butler seconded the Motion and it was unanimously approved by the Board.

   The meeting adjourned at 4:20 pm.

   Members Present: Llewellyn-Chair, Banziger, Burns, Butler, Garnick, Johns, McIlhattan, Rimpau, , Thull, York
   Members Absent: Dooley, Jacobsen, Johnson, Miles, Rutherford (ASMSU), Stump,
   Members Represented: LaCrone for McCoy, Lashaway for Roloff
   Guests: Mike Dowling, Dowling Architecture, Colleen Hebert, Safety and Risk, Karen Hedglin, Project Manager, Facilities-Planning Design and Construction, Russ Katherman,, State A and E Division, Marina Little, Dowling Architecture, David Singel, Gaines Building Committee

   The University Planning Board met beginning at 3:30 pm, to discuss the following:

   1. APPROVAL OF MINUTES Minutes from the October 17th, 2006 meeting were approved as distributed.
   2. UFPB EXECUTIVE COMMITTEE REPORT No action was reviewed by the UFPB Executive Committee.
   3. GAINES LECTURE HALL CONCEPT DESIGN Karen Hedglin, Project Manager – Facilities Planning, Design and Construction, Mike Dowling and Marina Little, Dowling Architects, presented the concept design for the new Gaines Lecture Hall for approval.

      A brick and glass panel entry and a lecture hall of insulated metal panels in a saw-tooth pattern are planned for placement along the south side of the existing four-story Gaines. The footprint for the proposed new structure will be 10 feet north of the existing sidewalk. The west wall of the new lecture hall will extend 4 feet further west of the existing Gaines and will encroach on the existing service drive.

      An entry serving both Gaines Hall and the Lecture Hall and is designed to blend and enhance the current Gaines exterior as well as the proposed exterior reconstruction. The Tower on the entry is complimentary to the five-story tower on Gaines and houses new restrooms and an elevator serving four levels of Gaines. Mechanical for the new restrooms will be shielded from view by a 20 by 15 foot screen.

      In discussion, it was noted that the encroachment on the existing western service drive is not acceptable as this is the only access servicing this area and as this is already a very narrow access, to narrow it further would increase the safety issues of people using the west exit of the lecture hall.

      Lashaway made a motion to accept the concept design with the following contingencies: Maintain the service drive at its current width by moving the west wall four feet. Include a 15-second alarm door to discourage unnecessary use of the western exit of the lecture hall except as an emergency exit. The motion was seconded by Butler and passed unanimously

   4. BUCKLE-UP SIGNAGE Colleen Hebert, Safety and Risk presented a request for the installation of signage at the exits of Campus.

      Safety and Risk teach defensive driving classes and it was noted that in the recent rash of local highway related deaths, the majority were not wearing their seatbelts. Therefore, this signage will be a good public service encouraging drivers to wear their seatbelts. Similar signs are common at many federal, state and local community sites.

      The new signage (approximately 81/2 by 10 inches) will be placed in accordance with state installation guidelines using existing stop sign posts at the exits of Campus. This form of installation will reduce the need for separate posts. The Parking Committee, University Police and the City of Bozeman have reviewed the signage proposal.

      Lashaway made a motion to accept the Buckle-up Signage Proposal; it was seconded by Butler and passed with the majority in favor and one opposed.

      This meeting adjourned at 4.50 p.m.

      October 3, 2006
      Members Present: Llewellyn - Chair, Burns, Butler, Garnick, Jacobsen, Johns, McIlhattan, Rimpau, Stump, Thull, York
      Members Absent: Dooley, Johnson, Miles, Rutherford (ASMSU),
      Members Excused: Banziger, Yarnell
      Members Represented: LaCrone for McCoy, Lashaway for Roloff
      Guests: Al Bertelsen, Director - Strand Union
      Phil Iverson, Project Manager - Planning Design and Construction
      The University Planning Board met beginning at 3:30 pm, to discuss the following:

      1. APPROVAL OF MINUTES. Minutes from the September 19th, 2006 meeting were approved as distributed.
      2. UFPB EXECUTIVE COMMITTEE REPORT. No action was reviewed by the UFPB Executive Committee.
      3. NON AGENDA ITEM No. 1 - MSU - TOMORROW. Lashaway reminded the Board of the upcoming forums at the following times in Ballroom "B" of the Strand Union Building: Tuesday - October 10th, 2006, 12:00 Noon, 3:00 P.M., 6:00 P.M.
         Wednesday - October 11th, 2006, 9:00 A.M., 12:00 Noon
         We are hoping to have a good showing of interest for the newest development presentation.
      4. ANIMAL BIOSCIENCE COMPLEX - SITE SELECTION. Lashaway presented background information on the evolution of the Animal BioScience complex. As the USDA-ARS Research Building site previously received approval from the President on May 30th, 2006, and as there is significant rational for siting the Animal BioScience academic facility in close proximity to the USDA-ARS Research Building, the desired site for the Animal BioScience building is west of Eleventh Avenue & directly east of the proposed USDA - ARS building (see attached site map). Two existing Butler buildings within the footprint of this site are to be removed. This site will also leave adequate room to allow for the required 50-foot security offset for the USDA - ARS, as well as for the future enhancement of Mandeville Creek. Johns made a motion to recommend the site for the Animal BioScience academic building as presented. McIlhattan seconded the motion and it was passed unanimously.
      5. Non - AGENDA ITEM No. 2 - PARKING ADVISORY BOARD. The parking Advisory Board is to make quarterly reports to UFPB, and is to have a two-fold focus; planning and administrative management of parking issues. Issues such as required payment for displaced parking and handling displaced green space need to be examined. It was recommended that these issues be examined for intent and purpose and that research be made as to how peer universities have handled similar issues. It was recommended that this discussion be added to an upcoming agenda when there was adequate time and information available. This meeting adjourned at 4.00 p.m.

         September 19, 2006
         Members Present: Llewellyn – Chair, Banziger, Burns, Butler, Garnick, Johns, McIlhattan, Thull, York
         Members Absent: Dooley, Johnson, Miles Rutherford (ASMSU),
         Members Excused: Jacobsen, McCoy, Rimpau, Yarnell
         Members Represented: Bertelsen for Stump, Lashaway for Roloff
         Guests: Kathy Brewer, Data Information Specialist-Planning Design and Construction, Mark Headley, Studio Forma, Phil Iverson, Project Manager-Planning Design and Construction

         The University Planning Board met beginning at 3:30 pm, to discuss the following:
         

         1. APPROVAL OF MINUTES - Minutes from the September 5th, 2006 meeting were approved as distributed.
         2. UFPB EXECUTIVE COMMITTEE REPORT - Banziger reported on reviews made by the UFPB Executive Committee.

            Temporary Bobcat Plaza Signage - The UFPB Executive committee reviewed a proposal brought by the Bobcat Track and Field Association for placement of a 4 foot by 8-foot sign on skids. The primary function of this signage will be as an aid for the fund raising program announcing the “Future site of the Bobcat Plaza”; project identification will consist of Prugh and Lenon Architects at the time of installation, with a space reserved for addition of the project general contractor in the future. The proposed duration for this signage will be for the duration of the football season and then again in the spring during track and field season and construction. Placement of the proposed signage was approved by the UFPB Executive Committee. Upon reporting to the UFPB Board, it was determined that the following “sunset” clause will be added.

            • A. The duration for placement of the proposed signage shall not exceed three athletic program seasons, commencing with the 2006 Football season. This amendment was seconded and passed unanimously.
         3. MSU - TOMORROW - Walt Banziger and Ferd Johns presented to the Board, the MSU-Tomorrow Production Team’s power point portfolio this summer’s work, as it was previously presented to The MSU-Tomorrow Executive Oversight Committee.

            Huge strides have been made in bringing the campus development plan to life for the upcoming public forums in October 2006.by the following Production Team members.

            Ferd Johns, AIA, Architect, Professor of Architecture, Design and Production Head
            Mike Everts, AIA, Architect, Assistant Professor of Architecture, Design and Production Head
            Allison Orr, Graduate Architecture Student, Design Assistant and Graphic Illustrator
            Laura Grafel, Graduate Architecture Student, Senior Production Team member
            Matt Davis, Graduate Architecture Student, Production Team member
            Eric Druse, Graduate Architecture Student, Production Team member
            Craig Hadley, Undergraduate Architecture Student, Production Team member
            The power point presentation begins with the Analysis of the Existing Campus, which links to graphics showing the historic core of campus, a perspective of the Centennial Mall, Wilson Seating, Campus topography, Campus streams, Bike trails, Transit routes, Green Spaces and views in and out of campus. Master Design Proposals give elements of Plan A and Plan B. There are various key elements depicted, giving viewers the option to pick the best of each providing valuable input for the development of the final Design. Under Design Concepts, the team has developed imagery of such concepts as the proposed continuation of east/west axis through campus, the extension and mirroring of historic green spaces to the north of campus, new tree-lined boulevards at South 7th and 11th and more. This imagery will correlate to the Development Statistics showing what exists, what is proposed and how each change will result in a net gain in space and parking for the campus. A dynamic parking graphic shows how the distribution locations of each proposed parking garage will allow 5 minute walking radius to key academic and administrative buildings on campus. Arial Perspectives have been developed showing how the campus might appear as it develops using the proposed plan. Spatial Quality is a series of renderings depicting walking views of campus as it may develop with possible integration of commercial elements and green spaces. There are also some birds-eye views of areas such as the proposed bridge over 19th. The Design Details give prospective as to the sizes of roadways, setbacks, service areas, and screenings. All of the elements of this portfolio serve to give the viewer a clear vision to the direction for the future of the MSU Campus.

            The information available from this presentation will be available for viewing on the MSU-Tomorrow website following the October forums.

            In discussion, it was noted, the location for Athletics’ enclosed football practice facility is likely to be decided in the very near future. The Planning Committee is to meet with Athletics and the President to workout details.

            Discussion on location of the Animal Bio Science Facility indicates a site selection is pending. Mark Headley with Studio Forma will bring further information to the UFPB Board at the October 3rd, 2006 meeting.

         This meeting adjourned at 4.50 p.m.

         September 5, 2006
         Members Present: Llewellyn - Chair, Banziger, Burns, Butler, Garnick, McIlhattan, Miles, Rimpau, Thull, York
         Members Absent: Dooley, Johns, Johnson, Rutherford (ASMSU)
         Members Excused: Jacobsen, Yarnell
         Members Represented: Bertelsen for Stump, LaCrone for McCoy, Lashaway for Roloff
         

         The University Planning Board met beginning at 3:30 pm, to discuss the following:

         1. APPROVAL OF MINUTES Minutes from the August 8, 2006 and the August 22, 2006 meetings were approved as distributed.
         2. UFPB EXECUTIVE COMMITTEE REPORT The UFPB Executive Committee had no reviews to report.
         3. BUCKLE-UP PROPOSAL This item was tabled.
         4. CHEMISTRY BUILDING - TIMBER HARVEST STOCKPILE Jeff Butler reported on the status of the lumber harvested from trees removed to make way for the Chemistry Research Building. The estimated timber harvest was originally placed at 5 to 6 thousand board feet. In actuality, the amount of lumber salvaged was closer to 15 to 16 thousand board feet. The material has been rough cut into 1 inch, 2 inch and 3 inch slabs, and either kiln dried or air dried. This lumber has now been returned to MSU and is stacked, covered with tin and tarped in an area south of the Facilities Compound in the Faculty Court. The wood is under UFPB control for distribution for future approved projects, such as Student Projects via Bill Clinton, Several Conference Tables, and a Project (yet to be determined) for the MSU President, however, as the quantity of usable material is considerably higher than originally anticipated, a determination on will need to be made to identify need. Jeff Butler will contact the SUB and the Native American Studies to determine if they have any projects for which a portion of the excess materials could be used. He will also determine a time-line for length of storage. UFPB will then determine if the majority of the material will be consumed by the University within a reasonable time, or if a portion should be sold under the property disposal regulations.
         Non Agenda Items:
         1. MSU - TOMORROW Walt Banziger reported that the production team is continuing their work. Three-dimensional models of each plan and renderings of key implementation areas are being developed. On September 18th, 2006 at 12:00 noon, the Executive Oversight Committee will meet for a presentation of these new materials. UFPB will see this same presentation on the September 19th, 2006 and then on October 10th and 11th, 2006 the next round of public forum will be held at the SUB. There are several key areas within each model which are still open for discussion. Summer of 2007 will see the final Campus Development Plan brought before the President, the Executive Oversight Committee and the UFPB.
         This meeting was adjourned at 4.35 p.m.

         August 22, 2006
         Members Present: Llewellyn - Chair, Banziger, Burns, Butler, Garnick, McIlhattan, Rimpau, York

         Members Absent: Dooley, Jacobsen, Johns, Johnson, Miles, Thull

         Members Excused: Rutherford (ASMSU), Yarnell

         Members Represented: Bertelsen for Stump, LaCrone for McCoy, Lashaway for Roloff

         Guests: Pat Simmons - Antenna Technical Committee; Ed Adams, Civil Engineering, Bret Gunnink, Civil Engineering, Rolf Groseth, Office of the President

         The University Planning Board met beginning at 3:30 pm, to discuss the following:

         1. APPROVAL OF MINUTES - Minutes from the August 8, 2006 meeting were not available.
         2. EXECUTIVE COMMITTEE REPORT - The Executive Committee had no reviews to report.
         3. BUILDING NAMING COMMITTEE - Banziger reported that the Building Naming Committee met last week to consider two requests:
            1. Request to name the Animal Resource Center, the William J. Tietz Animal Resource Center was recommend for approval by the committee. Former President Tietz's expertise was in the area of veterinary/animal sciences which goes well with the building and the building was approved and constructed during his tenure as president. Banziger moved that the Board recommend naming the building the William J. Tietz Animal Resource Center - 2nd by Butler, passed unanimously. The Board also recommended that the "official" name be recorded as the William J. Tietz Animal Resource Center, but that the building sign, phone directory, and other facilities records record the title as the Tietz Animal Resource Center.
            2. Request to name the Graduate Art Studio, the Terry and Paul Melvin Graduate Art Studio. The Melvin's donated approximately half of the amount of the recent building renovation debt service. McIlhattan moved that the Board recommend naming the building the Terry and Paul Melvin Graduate Art Studio, and that the Naming Committee review the Naming guidelines to address the issue of "official" and "operating" names - 2nd Banziger - passed unanimously. The Board also recommends that the "official" name be recorded as the Terry and Paul Melvin Graduate Art Studio, but that the building sign, phone directory and other facilities records will record the title as the Melvin Graduate Art Studio.
         4. ANTENNA POLICY CHANGES - Pat Simmons presented revisions to the Antenna Policy. The UFPB is the entity responsible for keeping the policy current and performing the 3 year review. The only significant change occurs in Section 3.3, which specifies the ability to charge an additional amount for additional antenna sectors. Lashaway moved that the Board recommend approval of the revised policy - 2nd by McIlhattan - passed unanimously.
         5. ANTENNA REQUESTS - Pat Simmons presented two antenna requests:
            1. Museum of the Rockies - Request was for a 1.2m dish to serve the main museum control center. The frequency will be one that KUSM uses periodically, but the Museum use will be for "receive-only". If there is any transmitting interference when KUSM uses the frequency to transmit, it will be the Museum's problem, not that of KUSM. Since the Museum will not be transmitting, there will be not interference issues with KUSM. The installation was tested with rented equipment and it worked fine. Simmons will continue to work with the Museum to assure that the roof-top installation is as unobtrusive as possible. Bertelsen moved the Board recommend approving the installation - 2nd by York - passed unanimously.
            2. Football Stadium - The new game broadcaster (Clear Channel Radio)has requested to reuse a small whip antenna on the stadium that was left by the previous broadcaster. Since we expect the broadcaster to continue to work with Pat Simmons to complete their work, and only minor changes might be necessary.
            McIlhattan moved that the Board recommend approval of the request - 2nd by Bertelsen - passed unanimously.

            Non - AGENDA ITEM No. 1 - CABLE TV CONNECTIONS - SATELLITE DISHES - Simmons noted that two departments desire to have cable TV connections - one in Leon Johnson Hall and one in Huffman. Both locations would be costly to serve by Bresnan Communications and have requested that they be allowed to install ~20" satellite dishes to get reception. Installation might be roof or wall mounted. Simmons wanted to know whether the Board would consider such requests if further developed or not. Consensus of the board was that departments should use the buried/tunnel commercial TV cable whenever economically available but to consider such requests on a case-by-case basis, and to develop some guidelines as we go.

         6. COBLEIGH COLD CHAMBER - LOCATION - Thompson and Banziger presented a request to relocate an existing cold chamber from inside Cobleigh Hall to the exterior of the east side of the building. It was noted that the initial request was for a temporary, 2-year, relocation, but that they might come back later to request that the location be approval as permanent. It was noted that the UFPB has discussed the possibility of allowing the College of Engineering to construct a permanent fence/screen to enclose an area on the east side of Cobleigh Hall in the past, and it would be to the College's advantage to consider such a long-term solution for these types of needs. Lashaway moved that the Board recommend approval of the proposed "Site B" (see attached site map) and if Site "B" proves impossible for some reason, the group would come back to UFPB (or the UFPB Executive Board) for further consideration - 2nd by McIlhattan - passed unanimously.
         7. INITIAL PARKING COMMITTEE REPORT - Lashaway reported that the Parking Advisory Committee, a standing Committee of the UFPB, met last week for the first time, with Jo Oudshoorn as Chair. The Committee will be making quarterly reports to the UFPB in the future.

         This meeting was adjourned at 5.00 p.m.

         August 8, 2006
         Members Present: Llewellyn - Chair, Banziger, Burns, Butler, Garnick, Johns, McIlhattan, Sharrock, York

         Members Absent: Dooley, Johnson, Miles, Thull

         Members Excused: Rimpau, Rutherford (ASMSU), Yarnell

         Members Represented: Bertelsen for Stump, Duffey for Jacobsen, LaCrone for McCoy, Lashaway for Roloff

         Guests: Mandy Hansen, Financial Aid Officer

         The University Planning Board met beginning at 3:30 pm, to discuss the following:

         1. APPROVAL OF MINUTES - Minutes from the July 25th, 2006 meeting were approved.
         2. EXECUTIVE COMMITTEE REPORT - The Executive Committee has reviewed the following items: Melanie Stocks has requested a window installation at the Fieldhouse. In review of this request, the Executive Committee found that this is not in a public area, but the design will aesthetically match the current windows in the building
         3. MSU - TOMORROW - Banziger and Johns gave a presentation on the continuing advancements on the two build-out scenarios. This same information was presented to the Executive Oversight Committee on Monday, August 7th, 2006.

            It was noted that the core region of campus has an adequate number of building sites to likely accommodate any expansion within the next 20 to 30 years. The building sites denoted on the build-outs do not necessarily depict a specific building, or its footprint, but rather should be viewed as place holders which will offer alternatives for future building placement. Likewise, interior campus parking markers are viewed as sites for future surface or garage parking development. Outlying parking lots (when developed) will be serviced by a shuttle system to the interior of campus.

            To define the Campus edge the area along College at approximately 14th and 15th would be landscaped and developed as a new campus entry gateway, and a cooperative development with the Gallatin Valley Land Trust for a proposed greenway and bike path along College will also be incorporated. A visitor kiosk and way finding would be developed to make the campus friendlier.

            The campus has several strong north-south axes, some which contain natural streams. Stream restoration/beautification is an essential element of future campus development. A strong east-west link will be developed to link campus across Nineteenth. Initially this greenway link will be connected to the west by a crosswalk with a stoplight. A possible bridge over Nineteenth would be developed in the future.

            The agricultural lands will remain within the heart of the campus, surrounded by University development that will act as a protective buffer from the possibility of a future "one-time" sale.

            The heating plant will remain in its current location, with possible satellite co-generation plants located throughout the campus. Facilities Services will be moved west of Nineteenth, freeing up more of the central campus for future development.

            September 18th, 2006 the design team will again meet with the Executive Oversight Committee to present more advanced drawings, along with a computer simulation (aerial view) of campus as it may look in the future) for further review and comment. October 3rd, 2006 this new presentation will be made to UFPB, and culminate in a series of public forums scheduled for October 10th and 11th, 2006.

         This meeting was adjourned at 4.12 p.m.

         June 13, 2006:
         Members Present: Banziger acting-chair, Burns, Butler, McIlhattan, Miles, Rimpau, Stump, York
         Members Absent: Dooley, Thull
         Members Excused: Chair - Bancroft, Garnick, Jacobsen, Rutherford (ASMSU), Sharrock, Yarnell
         Members Represented: LaCrone for McCoy; Lashaway for Roloff
         Guests: Al Bertelsen, Director - Strand Union Building; Mandy Hansen - CEPAC Alternate; Pat Simmons - Technical Antenna Committee - Chair

         The University Planning Board met beginning at 3:30 pm, to discuss the following:

         1. APPROVAL OF MINUTES - Minutes from the May 30th, 2006 meeting were approved.
         2. EXECUTIVE COMMITTEE REPORT - There was no action by the Executive Committee to report at this time.
         3. GPS BASE STATION - Pat Simmons, presented information on behalf of the Technical Antenna Committee regarding siting for the installation of a federally authorized GPS Base Station.

            Land Resources and Civil Engineering in conjunction with Engineering, Inc. and Inland GPS, Inc. wish to install a GPS system that will be an official site for the National Geodetic Survey (NGS) on the MSU Campus. Three sites have been considered by the Technical Antenna Committee for the receiver, and were presented to the UFPB. The favored sites were inside the existing Long Term Storage chain link fence. In discussion, Burns noted that due to storage requirements within this lot, the most suitable site would be on the south side near the gate (Site 2 as detailed in meeting handouts). It was noted that this location would likely afford the most protection for the receiver antenna as well.

            Burns made a motion to recommend the installation of a federally authorized GPS base station for use in teaching and research by two MSU departments and also the City of Bozeman and the Gallatin County GIS departments.

            The GPS antenna needs to be located where it will have a 360 degree clear view of the horizon and sky, with no obstructions above 10 degrees. This antenna needs to be very stable and due to "sway" factor of tall buildings, a ground site is preferred. The antenna will be mounted to a concrete column with approximately 9 feet of exposed height and an additional buried depth of 7 feet and protected by bollards. The recommended site for the concrete column and GPS Receiver Antenna is within the University Police Long Term Storage area. The column will be located within the chain link fence on the south side, near the gate. The chain link fence will provide security for the antenna and bollards will be placed in front of the column to protect it. Power requirements for the antenna are minimal, similar to that of a digital clock radio. Data will be transmitted via a coax cable connected to MSU's network. The Director of the Montana Water Center has agreed to allow the connections of equipment and power within the mechanical room of one of the Faculty Court buildings.

            An additional broadcast antenna will be installed on Leon Johnson Hall. This UHF antenna will require power and connections to the MSU data network and will use an already existing equipment room for the installation. The new UHF Broadcast antenna will replace the existing GPS antenna on the Leon Johnson penthouse, and will utilize existing coax cable into the building. This antenna frequency is licensed by the FCC and estimated to be 461.075 MHz.

            The following contingency for the installation is made:
            If for whatever reason, sight of the horizon is blocked in the future, it will be the sole responsibility of the owners to move the antennas to more suitable locations at no cost to MSU.

            Butler seconded the motion and it was passed unanimously.

         4. NASA DEMONSTRATION TRAILER AT MUSEUM OF THE ROCKIES - Jeff Holloway, Museum of the Rockies, has let it be known that a NASA Demonstration Trailer will be arriving July 5th and will be placed on MOR property on the southeast corner of Kagy and Seventh until July 12th. It will then be moved to the MOR parking area where it will be available to the public for a one-day event on July 13th, and then leave the University On July 14th. MOR will coordinate with Burns regarding any parking issues which may arise, and with Putzke regarding any traffic control issues.
         Non - AGENDA ITEM No. 1 - BANCROFT RETIREMENT
         Lashaway noted that J.B. Bancroft, who has served as Chair to the UFPB Board will be retiring very soon and it was noted that the Board has extreme gratitude for his many years of service.

         This meeting was adjourned at 3.55 p.m.

         May 30, 2006
         Members Present: Banziger, Burns, Butler, McIlhattan, Sharrock, Stump, Thull, York
         Members Absent: Dooley, Jacobsen, Yarnell
         Members Excused: Chair - Bancroft, Garnick, Johnson, Miles, Rimpau, Rutherford (ASMSU)
         Members Represented: LaCrone for McCoy; Lashaway for Roloff
         Guests: Karen Hedglin, Project Manager; Russ Katherman - Montana State A& E, George Tuthill, MSU - Native American Student Center Building Committee Chairman, Dennis Sun Rhodes - AmerIndian, John Worth - ThinkOne, Bill Hanson - ThinkOne

         The University Planning Board met beginning at 3:30 pm, to discuss the following:

         1. APPROVAL OF MINUTES Minutes from the May 16th, 2006 meeting were approved.
         2. EXECUTIVE COMMITTEE REPORT There was no action by the Executive Committee to report at this time.
         3. NATIVE AMERICAN STUDENT CENTER - INITIAL CONCEPT In early 2005, the Montana Board of Regents and the State Legislature approved the construction of a Native American Student Center at MSU. The site selected, north of Roberts Hall, between 6th and 7th Avenues, and Roberts Parking Lot and Hannon Hall, was approved July of 2005. The Center will fill a need for a space where American Indian Students can gather for learning, support and cultural interaction. The Center will also serve as an opportunity for cross-cultural learning and sharing with the entire Campus community. A concept design is necessary to launching the fund raising campaign for this project.

            The Building Committee reviewed numerous design concepts which have significance to the Native American culture. These included designs based on the Feather, the Tipi, the Turtle, the Drum and the Horse. A melding of the Feather and the Turtle concepts, which emphasizes the cultures oneness with nature through its use of passive solar, natural lighting and ventilation, has been selected by the Building Committee. Orientation on the site will allow the building (the Feather a symbol of Spirit) to arch toward the east to symbolically greet the rising sun. The Turtle (a symbol of Mother Earth and protection) portion of the building will be a place of gathering for the people and will look out into the sculpture garden. The linear design will allow the building to encompass an existing well used foot path with hopes that people will now be drawn through the building to the classrooms or around and through the sculpture garden. The intent is that this building with its multiple entries will not "turning its back" on either the Bozeman or Campus Communities. It is intended to be a place where the Community will be drawn to learn, attend lectures, share in ceremonies, dinners, and enjoy the drums.

            A Sculpture garden which will incorporate as many of the existing plantings as possible,will be located on the Southeast and will also be a place of gathering for outdoor activities. The area facing Hannon will be developed into a pleasing patio that connects to the large group study lounge.

            In discussion, it was noted that a services area for deliveries will be placed on the 7th Avenue side of the building. Handicapped parking access will be from the existing Roberts parking area or the existing Hamilton Parking. The Board gave their support for the fundraising campaign to begin using the concept as presented. The design team is requested to return after schematics are underway for further approval. A presentation of the initial design concepts will also be made to the Presidents Council.

         4. PARKING SERVICES ADVISORY COMMITTEE Lashaway presented the need for a Parking Advisory Committee to be instituted as a sub-committee to the UFPB. This Committee would have two primary focuses:
            1. The business advisory activities for which the Committee will act as an advisory to the AVP University Services and the VP for Administration and Finance. The Committee would review and make recommendations regarding: *Establishing and maintaining the Mission Statement and development/planning principles.
               *Parking Services business plan - annual review.
               *Annual Parking Facilities maintenance plan funding, including annual condition assessment.
               *Long-term maintenance/capital replacement plan funding.
               *Parking inventory/distribution
               *Hardware/software, equipment, staffing, etc.
               *Parking permit fee/fine rates as required reconciling with the Parking Services business plan.
               *Present annual report to the VP for Administration and Finance and the President's Executive Council, tracking data results and trends.
               *Participate in search and selection of candidates for Manager of Parking position.
               *Support, advocate and promote Parking Services to campus and community constituents.
            2. Planning, design and maintenance activities, for which the Committee is advisory to the University Facilities Planning Board (UFPB), and shall include:
               *Determine, collect, and analyze comparative data (survey users/peers; compare perceptions to actual e.g. rime statistics; demand vs. availability, convenience, etc)
               *Advise UFPB regarding:
               *Issues that represent potential impacts to Parking Services and parking facilities.
               *Advocate support of parking facilities as requiring consideration similar to other existing campus facilities and enterprises in the campus planning processes.
               *Service/access drive use/needs.
               *ADA parking issues.
               *Parking Design Guidelines (including non-motor and alternative vehicles).
               *Maintain periodic consultant review as necessary to plan effective parking service.
               *Serve as UFPB liaison to campus and community constituents regarding parking issues.
               *Meets monthly - reports to UFPB quarterly.
            This is in the developmental stages and will be represented with final details and membership recommendations at a later date. It was noted that an ADA Representative and a Representative from the Western Transportation Institute be included on the committee.
         5. MSU - TOMORROW Banziger gave an update on the status of the MSU-Tomorrow - A Long Range Campus Development Plan.

            Agricultural group follow-up meetings have been underway and very informative. The importance and usage of the lands west of Nineteenth not only to the College of Agriculture, but also to Engineering and Chemistry has been one of the focus issues. Road-trip follow-up meetings with Dean of Agriculture, Jeff Jacobsen are also scheduled.

            June 26th through the 30th, a Charrette will be held to further work on the details of the build-out scenarios. The LRCDP Executive Committee will meet June 30th.

         This meeting was adjourned at 4:20 p.m.

         May 16, 2006
         Members Present: Chair - Bancroft, Banziger, Butler, Garnick, McIlhattan, Miles, Rimpau, Stump, Thull, York
         Members Absent: Dooley, Johnson, Yarnell
         Members Excused: Burns, Rutherford (ASMSU), Sharrock, Jacobsen,
         Members Represented: LaCrone for McCoy; Lashaway for Roloff
         Guests: Susan Byorth, Burns Technology Center; Bill Rea, Burns Technology Center; Michael Stevenson, MSU - Athletics; Bill Mackin, Project Manager; Karen Hedglin, Project Manager; George Thompson, Project Manager; Jon Ford, Manager, Environmental Services; Peter Fields, Director, MSU - Athletics
         The University Planning Board met beginning at 3:30 pm, to discuss the following:

         1. ITEM No. 1 - APPROVAL OF MINUTES. Minutes from the May 2nd, 2006 meeting were approved as distributed.
         2. ITEM No. 2 - EXECUTIVE COMMITTEE REPORT. There was no action by the Executive Committee to Report at this time.
         3. ITEM No. 3 - EPS LOBBY - FINAL MATERIALS. Having previously received approval for the conceptual designs for the EPS Lobby, Bill Rae, Architect for the Burns Technology Center returned with the palette of proposed materials, surfaces and colors for the project.
         4. ITEM No. 3 - EPS LOBBY - FINAL MATERIALS. Having previously received approval for the conceptual designs for the EPS Lobby, Bill Rae, Architect for the Burns Technology Center returned with the palette of proposed materials, surfaces and colors for the project.

            The Lobby is designed to be an inviting refuge and to be a contrast to the brightly lit upper deck and to the hallways radiating off of the Lobby. This area will be furnished with approximately 20 movable chairs designed for ease of laptop use and upholstered in two contrasting grey fabrics. The countertop areas will be a black Corian or similar solid surfacing with recessed monitors. A theatrical feel is evidenced with its cool palette, directing attention to the Donor Wall, with its two plasma screens, and milky panels with contrasting frosted lettering sandwiched within clear glass. The "continuum" sculpture will also contrast well to this environment. The atrium ceiling tile directly above the Lobby will be replaced with black acoustical tile set in black "T" bar. Soffit regions will be painted a grey tone. Railing along the upper deck will be faced with grey translucent panels designed to appear fluid and to filter some of the light spillage. The north brick wall will be faced with panels constructed of perforated metal with a birch tone wood veneer which lends acoustically as well as visually. The current flooring will remain, but the base will be replaced with black rubber base.

            In discussion it was noted that the light levels within this region, although considerably lower by contrast than surrounding areas within the building, is expected to be approximately 10 to 12 foot candles. This will be sufficient to meet necessary safety and egress requirements.

            Garnick made a motion that the palette of colors, materials and final concept be accepted as presented. Banziger seconded and it passed unanimously.

         5. ITEM No. 4 - HEDGES - LANDSCAPE. George Thompson, Project Manager, met with Robert Putzke, Administrative Manager-University Police regarding possible safety concerns. Thompson expressed that there were no safety concerns which needed to be addressed at this time. There are currently 6 to 7 street lights in this area, and it was felt that if the need for additional lighting does become a concern, it can be added at a later date.

            ADA access will be increased by "breaking" the berm to allow access over a relatively flat area to the basketball court. This berm cut will be a grass surface or a compacted pathway material similar to decomposed granite. The horseshoe pits will be accessible from the current access drive.

            Concerns regarding a safety buffer between the Volleyball court and the Horseshoe pits have also been more closely examined. This buffer would include the distance of the 10 foot sand out-of-bounds area for volleyball, 15 feet of grass and an additional 3 foot boundary around the Horseshoe area. It is felt that the total of 28 feet is likely sufficient. It was also noted that the Horseshoe pins will be removable, again lessening the chance of an accidental impalement.

            The fine sand specifications for the Volleyball area have not yet been addressed. A suitable material will still need to be chosen

            Stump made a motion to accept the schematic design as revised for the Hedges Landscape. Banziger seconded and it was passed unanimously.

         6. ITEM No. 5 - PROPOSED ATHLETICS PRACTIC FACILITIES - SITING. Peter Fields, Director - MSU Athletics was present to request siting for several proposed improvements/additions to the Athletic Facilities. Athletics wishes to embark upon a $19M fund raising campaign for these improvements as soon as possible. However, an integral part for a successful fund raising campaign will be the ability to inform donors of site locations for these proposed changes to the MSU Campus

            Prugh and Lenon, Architects, with the aid of several MSU Architectural students have constructed a build-out of the proposed Athletic Corridor on the South edge of Campus, (between the current Tennis Facility and south to the Track Facilities and West to Eleventh) and was inclusive for all the current structures within that corridor. They also provided additional structural elements depicting the proposed Athletic additions. These mobile pieces can be placed in various configurations within the framework of the existing structures (such as the Fieldhouse and the Stadium) as a visual aid for siting considerations

            Athletics has programmed this series of developments into four phases, which encompasses anticipated development over the next 25 to 30 years. These improvements are slated to start with the construction of additional Stadium Skyboxes, the revenue from which will assist with a funding base for additional projects. The phasing of these projects will also allow athletics to open up existing facilities for future uses in a "domino" effect as new are developed (i.e. existing weight room may become a Student Athletic Academic Center). One main component of Phase I of the proposed Athletic Corridor will be the addition of a Multiple Sport In-door Practice Facility. This structure will encompass approximately 90K square feet and be 85 feet in height. An E-W orientation would be best for a building of this height to reduce shadowing. It was noted that indoor practice facilities such as this can be constructed in such a fashion as to be very attractive. Additionally, Athletics will need to maintain three outdoor practice fields which can be rotated to minimize damage to turf.

            The idea of an Athletic Corridor, its components, its possible impact on parking and exterior campus green space will be examined more closely in a collaborative effort between the MSU-Tomorrow work team and MSU Athletics, in hopes of providing siting information by early summer of 2006. This would allow MSU Athletics to begin their fund raising campaign yet this summer. A Planning Charrette is scheduled for June 26th through 30th.

         7. ITEM No. 6 - PARKING SERVICES ADVISORY COMMITTEE. Due to time constraints, this item was tabled and will be addressed at a later date.
         8. ITEM No. 7 - HISTORIC PRESERVATION AWARD - MONTANA and LINFIELD HALL WINDOWS. Lashaway presented a brief informational synopsis on the award MSU recently received from the Bozeman Historic Preservation Board. This award was issued for the sensitivity shown by MSU in preserving the historic buildings on campus, particularly in the restoration of the windows at Montana and Linfield Halls. This is the third such reward MSU has received.

         This meeting was adjourned at 4:53 p.m.

         May 2, 2006
         Members Present: Burns, Butler, McIlhattan, Miles, Rimpau, Rutherford (ASMSU), Stump, Thull, York
         Members Absent: Dooley, Johns, Johnson, Yarnell
         Members Excused: Chair - Bancroft, Banziger, Garnick, Sharrock, Jacobsen,
         Members Represented: LaCrone for McCoy; Lashaway for Roloff
         Guests: Pat Simmons, Associate Director, ITC, Al Bertelsen, Director, Strand Union Building, Mandy Hansen, Alternate - CEPAC Representative
         The University Planning Board met beginning at 3:30 pm, with Bob Lashaway acting as Chair, to discuss the following:

         1. APPROVAL OF MINUTES - Minutes from the April 18th, 2006 meeting were approved as distributed.
         2. EXECUTIVE COMMITTEE REPORT - There was no action by the Executive Committee to Report at this time.
         3. TRANSIT SYSTEM - Lashaway presented a draft recommendation for consideration based on information received at the April 18th, 2006 presentation by David Kack on the Bozeman Public Transit System. On 18Apr06, David Kack, president of Galavan, presented status of the Bozeman Public Transit application to the University Facilities Planning Board (UFPB). After review and consideration, the UFPB believes that the University should endorse the proposed transit system in accordance with the recommendations below.

            Whereas: ASMSU has executed a Memorandum of Understanding, joining with Galavan, with the intent of combining resources dedicated to operating the Galavan system and the Bobcat transit contract.

            Whereas: ASMSU has committed to contributing the annual assessment (approximately $90,000 per year), which formerly paid for Bobcat Transit services, to the new Public Transit organization, in exchange for equal or better transit service for MSU students, which are anticipated to begin by August, 2006.

            Whereas: MSU desires to promote alternative modes of transportation to serve the campus and to promote efforts to manage demand for traffic and parking facilities on campus.

            Therefore, the UFPB recommends the following to the President:

            2. MSU should endorse the general concept of an evolving transit system that is intended to serve MSU, Bozeman and surrounding communities.
            3. Transit entities should continue to work thru the University Facilities Planning Board for review and recommendation of all proposals and negotiations concerning transit services to MSU - e.g., routes, stops, hubs, signage, traffic/parking management, temporary routes to accommodate campus activities, etc.
            4. Transit entities should negotiate thru the UFPB to formalize an agreement to continue to use the south drive of the Strand Union Building (SUB) as the current campus drop off point and the proposed Bozeman south side transit hub location.
            5. MSU must reserve the right to renegotiate stop/hub locations in the future to best serve the university and the transit system.
            It was noted that the Board desires to see this proposed system succeed. Bertelsen made the motion accept the recommendation motion as presented and it was seconded by Stump. This motion was passed unanimously.
         4. CHINOOK WIRELESS SYSTEM UPGRADE Pat Simmons, presented findings, on behalf of the Antenna Committee, regarding the Chinook Wireless Antenna Upgrade of existing antennas and equipment on North Hedges. This upgrade will allow Chinook to provide better service to this area. No amendments to the current contract between the user and the owner will be required and no frequency changes will be involved. However, a current copy of Liability Insurance will be required from Chinook Wireless as a crane will be needed for installation and removal of equipment.

            Two new equipment cabinets will be installed and the user intends to make the available space in this area more useable for both the user and the owner. The three new proposed antennas will also be smaller. There will be a time span of approximately 30 to 45 days where both the existing and the new equipment will be in place, after which the old cables will be removed and any exterior holes will be repaired. There will be no visual impact to the penthouse on North Hedges from this installation. Any attachments to walls will be made with Transite. Chinook Wireless will also work with OFS-Grounds and Auxiliary Services to ensure protection for sprinklers.

            Whereas the Antenna Committee recommends this upgrade, Stump made a motion to recommend acceptance of this proposal to the President. Thull seconded the motion and it was passed unanimously.

            Simmons noted that there are several additional antenna/site camera proposals that will be brought to UFPB in the near future.

         5. EPS - LOCKER INSTALLATION Butler presented a request from Jon Neuman to purchase and have OFS install a total of thirty (30) lockers in the third floor corridor of the EPS Building. These lockers will be available for rental to serve students. It was noted that placement of lockers in the requested location does not violate any egress or fire regulations. Similar lockers have previously been placed within the EPS Building, First Floor - Area D.

            A motion was made by Stump to allow the placement of lockers in the corridor of the Third Floor of the EPS Building, with the following stipulations:

            1. The lockers will be a new installation, not re-cycled.
            2. Maintenance and administration of the lockers will be by the department within EPS.
            3. OFS will install the lockers.
            4. Colors for the lockers are coordinated with the current color palette within that region of the building.
            5. Lock styles for the lockers be consistent.
            6. Removal and restoration of the area and/or finding a "new" owner for the lockers will be the sole responsibility of the Department if the Department moves or decides they no longer have a need for lockers in this area.
            McIlhattan seconded the motion and it was passed unanimously.
         6. ARCHITECTURE 524 - TREE SCULPTURE - SITE The proposed site for the previously approved Quinn/Doll sculpture will be approximately where the trees were originally located. The students have proposed placing the second "Please take off your shoes" sculpture south of Reid Hall, just off the Romney Oval. These sculptures will be sited for a term of one (1) year. In ensuing discussion, it was noted that the Romney Oval is deemed "sacred". However, as the students had not offered other possible locations, all aspects of this area will be examined. It was also noted that for security reasons, the lighting of the proposed site is of utmost importance. It was recommended that these pieces be labeled with an explanation of the piece. Following discussion, Thull made a motion for siting of "Please Take Your Shoes Off:
            1. The students will work with OFS to site the sculpture in a well lit location south of Traphagen, for a term not to exceed one (1) year.
            2. Maintenance (regular or due to vandalism) of the sculpture will be the sole responsibility of the art students and the instructor of the Architecture 524 class.
            3. The need for maintenance/removal may be stipulated by the UFPB Executive Committee.
            4. Upon recommendation of the Executive Committee, the sculpture may be authorized for removal by OFS, and all materials will be considered consumed by the project.
            The motion was seconded by Hansen and passed unanimously.
         Non - AGENDA ITEM No. 1 - "M" MAINTENANCE DAY Lashaway reported approximately 20 volunteers met at the recently upgraded Forest Service "M" Parking lot, north of Bozeman on Friday, April 21st, 2006, where they proceeded to hike to the site of the "M" carrying 10 gallons of white paint and the red vandalism rocks were restored to their intended color. A similar maintenance project is proposed to become an annual fall event.

         Non - AGENDA ITEM No. 2 - MSU CLEAN-UP DAY Butler reported that on Friday, May 5th at 2:45 p.m. Facilities Services in its entirety will don their work shirts, be transported to the northern edge of Campus and proceed southward in a "military" style sweep of Campus collecting litter as they go. This exercise is intended to help MSU - Grounds prepare our Campus for Commencement Day. This is the first of what will likely become an annual clean-up event.

         This meeting was adjourned at 4:35 p.m.

         April 18, 2006 - Sheron McIlhattan submits a report:
         Members Present: Chair - Bancroft, Banziger, Burns, Butler, Garnick, Johns, Johnson, McIlhattan, Rimpau, Rutherford (ASMSU), Sharrock, Stump, Thull, York
         Members Absent: Dooley, Yarnell
         Members Excused: Jacobsen
         Members Represented: Hansen for Miles; LaCrone for McCoy; Lashaway for Roloff
         Guests: Dave Skelton, Bobcat Track and Field Association, Elizabeth Growney, Prugh and Lenon, Dick Prugh, Prugh and Lenon, George Thompson, Project Manager, OFS-PDC, Debra Rosa, CTA LandWorks, Jon Ford, Manger, OFS - Environmental Services, David Kack, Western Transportation Institute, Colleen Lindner, ASMSU, Jeff Holloway, Museum of the Rockies

         The University Planning Board met beginning at 3:30 pm to discuss the following:

         ITEM No. 1 - APPROVAL OF MINUTES
         Minutes from the April 4th, 2006 meeting were approved as distributed.

         ITEM No. 2 - BOBCAT PLAZA
         Dave Skelton, Elizabeth Growney and Dick Prugh, Prugh and Lenon, presented the final siting plans for the Bobcat Plaza and the Bobcat Pavilion. This new site plan shows both structures shifted 8 feet north and 5 feet west of their original site. With this new positioning, there will be no impact to the sewer line to the north.

         Johnson made a motion to accept the siting for both the Bobcat Plaza and the Bobcat Pavilion as depicted in this new plan, and to allow the Track Club to begin its fund raising campaign as soon as the approval of the President is acquired. The final materials to be used in the construction of these two projects will be presented for approval at a later date. York seconded the motion and it was passed unanimously.

         ITEM No. 3 - EPS Lobby
         This item will be presented at a future date.

         ITEM No. 4 - HEDGES LANDSCAPE
         George Thompson, Project Manager, and Debra Rosa, CTA LandWorks, presented conceptual design and project phasing for the Hedges Landscape project. The first phase of this project will consist of a basketball court with breakaway hoops and an asphalt surface, a sand volleyball court with a stationary net, horseshoe pits bordered by concrete and sand filled and an asphalt tetherball station.

         The landscape design shows the area of irrigated sod rimmed by an approximate 3 foot berm to aid in screening the nearby existing loading dock and dumpster. A series of 8 foot trees is planned for placement to the east and south of the courts during this first phase of construction.

         In discussion, it was noted that for ADA access, an opening through the berm needed to be considered to allow ready access from the handicapped parking area. It was also noted that as this plan does not call for any added lighting, there may be safety concerns which will need to be addressed. One suggestion put forth would be to remove a portion of the proposed berm to the west and replace it with 3 large trees to screen the loading dock and dumpster. CTA and Thompson will schedule a meeting with Robert Putzke, Director - University Police to discuss safety issues. The sand for the volleyball court will also need to be investigated. Typically the sand used in this type of court is very light weight and is highly mobile in the wind, which may make it necessary to replace/refill the sand on a regular basis. It was suggested that heavier weight large round grained sand be investigated for use. One additional area of concern was the adjacent nature of the horseshoe pits to the volleyball court. This area needs to be investigated further to ensure no in ordinate injury type safety risk exists between the two features. This project will be re-presented after further investigation is complete.

         ITEM No. 5 - TRANSIT SYSTEM
         David Kack, Western Transportation Institute, and Colleen Lindner, ASMSU, gave a PowerPoint presentation on the status of the Bozeman Public Transit application to the University Facilities Planning Board. ASMSU has executed a Memorandum of Understanding, joining with Galavan, with the intent of combining resources dedicated to operating the Galavan system and the Bobcat transit contract and has committed to contributing the annual assessment (approximately $90,000 per year), which formerly paid for Bobcat Transit services, to the new Public Transit organization, in exchange for equal or better transit service for MSU students, anticipated to begin by August, 2006. The system will provide 14,000 hours of service annually, with 6 days a week, using 5 buses during peak times, and a "flag and ride" system. The proposed routes are planned to serve high priority areas and users. It was noted that evaluation of the working services will likely take 3 years after implementation. Galavan has also received a grant for a future bus barn.

         The proposed buses will be yellow, built on an International chassis and likely be equipped to run on a bio-diesel mix. It is planned for each bus to be equipped with a 3-bike rack, mounted on the front, to accommodate a limited number of passengers who have a need to also bring a bike. Each bus will also be equipped with an easy ramping system for patrons with ADA requirements.

         Park and Ride options are still being investigated, as well as the need and placement for bus shelters. Ideally the system would like to continue to use the University SUB as a major, but will also investigate other sites east and west of the Centennial Mall. Investigation of any ADA upgrades for these sites will also be pursued.

         A motion will be drafted by Lashaway and distributed for comment to the Board recommending that the University endorse the proposed transit system in accordance with the following:

         1. MSU should endorse the general concept of an evolving transit system that is intended to serve MSU, Bozeman and surrounding communities.
         2. Transit entities should continue to work thru the University Facilities Planning Board for review and recommendation of all proposals and negotiations concerning transit services to MSU - e.g., routes, stops, hubs, signage, traffic/parking management, temporary routes to accommodate campus activities, etc.
         3. Transit entities should negotiate thru the UFPB to formalize an agreement to continue to use the south drive of the Strand Union Building (SUB) as the current campus drop off point and the proposed Bozeman south side transit hub location.
         4. MSU must reserve the right to renegotiate stop/hub locations in the future to best serve the university and the transit system. This item will return for final approval and recommendation to the President

         Non - AGENDA ITEM No. 1 - MUSEUM STORAGE UNITS
         Jeff Holloway, Museum of the Rockies, was present to request approval to acquire two 26 x 8 x 9 foot storage containers for placement off of the employee parking area. The proposed site for these units will be below grade and render them invisible except for a possible view from South 7th. Placement will allow for an 18 foot fire access to remain between the containers and the building. These are considered to be a temporary storage solution which is necessary as the Museum dismantles one exhibit to allow another to come in. The Museum desires to build permanent storage south of the existing building in the future. It was noted that with the number of requests for storage, MSU needs to investigate the option of building another storage facility.

         Lashaway made a motion to approve two metal storage containers for use in this location at the Museum of the Rockies. It was seconded by McIlhattan and passed unanimously.

         This meeting was adjourned at 5:05 p.m.

         March 8, 2006 - from CEPAC Minutes - Sheron McIlhattan reported on the last UFPUB meeting (her notes will be published via the UFPUB link in due course). Topics included the proposed exciting remodel of the EPS lobby, with plasma screens and student study stations; also, the expiration of the pay telephone contract on campus, and the conversion of most of the existing service to campus pay phones.

         Long Range Campus Planning - Walt Banziger returned to CEPAC, seeking further input. 1,400 comments had been received via stakeholder meetings in January, and eight guiding principles have been drawn up. Today, Walt asked for those present to comment on physical environment issues. Various views were expressed from the need for service corridors and central delivery points, through the pros and cons of departmental urbanization, maximizing the student experience and public impression, to refurbishing existing buildings and the durability of new construction. Walt requested that CEPAC consider a further meeting to continue discussion of topics which our time constraints disallowed today.

         January 24, 2006 - Sheron McIlhattan reports:
         The first item discussed was the Duck Pond Renovation. The plan we reviewed a few months ago went out for bid. The bids came back around $750,000. This price is much higher that the architect’s original estimate and not in the scope of a maintenance project for the University. Walt Banziger presented a scaled back plan which will only include safety and maintenance items like putting a new liner in the pond and pumps for aeration. This would include replacing the gravel pathway around the pond. It would eliminate any of the landscaping, lighting, benches, and additional walkways in the original plan. The committee approved the scaled back version.

         Tom Stump reported that the bids on the H and PE Complex were opened. The project range was $9.4M to $10.5M with all the extras. The low bid came in at $11.6. This is $2.2M over projections. He reported that the SUB and Theatre renovations came in about $4M over original projections. In total bids are over $6M on the three projects. Because of high costs, they will not move forward on any of the three at this time.

         Carlene Nolan-Pederson, Senior Associate Planner, for Ayers Saint Gross was introduced to the committee. She is an MSU graduate and will lead the Stake Holder discussions for the Long Range Campus Development Plan. She showed us her power point that she will present to the stakeholder groups and asked for input. The committee had a few suggestions for her to add to her presentation.

         CEPAC members are reminded that the stakeholder meeting for Staff is Wednesday January 25! Noon to 2 PM. Everyone is encouraged to attend. Since the presentation will be the first 15 minutes of each session, you are urged to get there early. If you can’t attend this session, you are welcome to come to any other session; or to attend as many sessions as you can.

         January 10, 2006 - Sheron McIlhattan reports:
         The only agenda item was the progress on the Long Range Planning Project. The Work Group has been meeting every Thursday for 2 hours and are making great progress. Items include:

         • Developed the 18 month time line
         • Decided on the Stakeholder groups
         • Setup the Stakeholder meetings
         • There will be 2 hour sessions Wednesday January 25 and Thursday January 26 in the SUB Ballrooms
         • Each session will be for named stakeholders, but anyone can attend any or all sessions
         • Have an excellent start on the web page
         • The Web page should be available next week beginning Tuesday February 17.
         • A link on the MSU Home Page will be “MSU Tomorrow”
         • Have determined the communication plans
         • Have determined the project name will be “MSU Tomorrow”
         • Communication plans include things like table tent advertising in the SUB and Dorm dining rooms
         • Electronic Email to students, staff and faculty
         • Individual mailings to students, staff, faculty, alumni
         • Have decided on the Stake holder Follow-up Groups
         • Will have yet to be determined meetings
         • Yet to be written surveys of the stake holder groups.
         The meeting adjourned at 4:30.

         December 13, 2005 - Sheron McIlhattan reports:
         UFPUB met for their regular meeting December 13 in the OFS conference room. Agenda items included:

         A power point presentation by Don McLaughlin, Place Architecture. We had asked him for a pedestrian study to help us decide where future sidewalks should be in the long range campus development. He offered us a history of the original Cass Gilbert Plan for the campus and how it has evolved. He offered some suggestions of how he envisioned the campus in the future. He left a CD of the power point and several printed booklets of this presentation.

         Progress on the Long Range Campus Development Plan (LRCDP). The Work Group has been meeting every other Thursday from 3:00 PM to 5:00 PM in the OFS Conference Room. The next item they tackle is communication with the campus community. They are working a web page and deciding what email lists they will use. They will appoint a spokesperson who will be in charge of communication. Cathy Conover was unanimously approved to be on the UFPUB committee for this project because of her communication expertise.

         Stakeholder meetings are scheduled for January 25, and January 26 to discuss with the campus community this long range plan endeavor. Everyone is urged to attend. Times and locations will be announced at a later date. A list of stakeholders is attached. This is your opportunity to give input on the look and feel for the campus for many years to come. Where will the new buildings go? Where will parking lots be located? Will they be garages or what we have currently? Will we develop neighborhoods for the various colleges and where will they be located? What about green space and trees and walkways?

         Renovation plans for the third floor lobby of Leon Johnson Hall were presented. It was agreed that the hall needs improving and the board gave approval to develop a design. LRES PPSP and Cell Biology share admin office in that building along with WAMI. WAMI feels they really have a need to dress up the entrance to their offices since they have numerous off campus visitors to their office. Scott Hedglin, OFS will continue with the design and bring it back to UFPUB for approval.

         November 29, 2005 - Sheron McIlhattan reports on today's meeting:
         

         • A site proposal from the USDA building committee for the footprint of the building was submitted for approval. This is further defining the site that was approved last time this was discussed. The footprint of the building is West of the stream that is West of the Plant Growth Center and the Ag BioScience Building. It is L Shaped and does make an anchor for the North West corner of the proposed Ag Complex of buildings. It was suggested the building be moved slightly to the East making the proposed access road through the South 12th Street parking lot a straight line from, I think, Deer Street to Garfield. With the moving to the East, the footprint site was approved.
         • Pictures of a proposed storage building for the Wild Trout Lab were submitted. The wild Trout Lab is located on the South East corner of campus near Faculty Housing. Last time, the committee tentatively approved the use of a container unit for storage in that part of campus. Now with photos and a budget, the committee approved the storage unit to be painted a neutral tan color similar to the Lab itself; and to be placed adjacent to the NW corner of the Wild Trout Lab. This type of storage was only approved for this area of campus and any other requests for similar storage units must come before the UFPUB committee. Facilities is considering adopting this as a standard for future storage requests.
         • The committee approved the design of a sign for the Alcohol Prevention Services building located in Gopher Court. This sign will set a standard for any other signs in the Single Family Dwellings on the North West Corner of campus. The MSU Marketing Committee was consulted and the MSU logo is on the metal sign.
         • Scott Hedglin, Architect for Facilities Services presented a map and a request for a bulletin board to be located across from the Dean of Letters and Science in Wilson Hall. He also submitted some photocopies of bulletin boards from a catalog. Since a recent change in Fire Code regulations are now permitting bulletin boards there is a need for a standard to be set on campus. The location was approved. But it was requested that more visual images be brought to the committee to review before acting on a standard for bulletin boards campus wide.
         November 4, 2005 - Sheron McIlhattan reports this was an extra meeting since we are not able to get to all agenda items in a regular meeting. Two items were discussed.

         Duck Pond Reconstruction
         Preliminary plans for a remodel of the Duck Pond were reviewed. One major issue is that there is not enough water flowing into the Duck Pond for proper aeration to work. The proposal calls for adding water from Herrick Hall and for developing the Story Well to be more productive. Supplying more water in the Duck Pond for recirculation will keep it cleaner.

         There is a proposed flag stone walkway on the West side of the pond and benches for seating to enhance the area.

         Gravel edges are planned for the remainder of the area on the perimeter surrounding the pond. Cleaning in summer and snow removal in winter are safety concerns when planning any changes to the pond. Also planting of more trees is proposed. The overall plan was approved. It will come back to us for final approval.

         One big issue is the big, very old, willow tree that grows on the north west corner of the pond and hangs over the sidewalk and duck pond. It has three main trunks. One of the trunks was removed sometime ago. Drilling samples were done on the remaining trunks. It was found that one of these big trunks, the one that hangs over the sidewalk, is rotten and could fall anytime. The other is OK, but may not be much longer. The University has an obligation to remove any unsafe tree. So the rotten branch will have to come down. Since there may not be much left, the remaining trunk most likely would be removed as well. Please let us hear your comments concerning taking out this grand old tree.

         Leon Johnson Lobby Remodel The plan for remodeling the lobby on the third floor Leon Johnson was presented. Many ideas were discussed. Since none of our Ag representatives and no one from Leon Johnson was present, it was decided that we needed some input from someone more closely associated with the project. That project was tabled until we could get more input.

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         November 1, 2005- Sheron McIlhattan reports

         1. Marsh Laboratory new buildings
            New proposed facilities at Marsh Lab were on the agenda. The proposal is for two facilities: A remodel of the existing facility for large animal research into a bio secure building for small animal research; and build a new bio secure building for large animal research.

            There are four levels of security for research of communicable diseases in animals, BSL I, BSL II, BSL III, and BSL IV.

            Level II is a secure facility, where access is limited. Researchers are required to wear special clothing in the “dirty room” and shower upon leaving the secure area. Diseases studied are generally limited those where the disease is transmitted by contact between animals and contaminants are not airborne.

            A level III facility is a more secure facility where contamination can be airborne. Researchers are required to wear protective clothing and shower when exiting the “dirty rooms” research area.

            At this meeting UFPUB approved the location of the proposed facilities. The facility for small animals will be a Level III facility directly North of Marsh lab. The large animal facility will be a Level II facility just West of Marsh lab.

            UFPUB had two concerns, but did approve the location of the proposed buildings.

            • The committee advised the design team to look further into any restrictions that may exist concerning an unnamed water run off stream located in front of the large animal facility.
            • Develop a preliminary plan for future expansion for overall Marsh Lab site. While this may be impossible at this current time, it is never too early to begin to make plans.
         2. Installation of Antennae on top of Leon Johnson Hall by Western Wireless (formerly CellularOne) and Verizon.

            Proposal by Western Wireless to install antennae on top of Leon Johnson Hall was approved.

            Proposal by Verizon to move one of its existing antennae on top of Leon Johnson Hall a few feet to allow reception at ground level was also approved. All the antennae will be painted the brick red color of the trim on Leon Johnson Hall to make them blend in with the building.

            Meeting adjourned at 5PM.

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            October 18, 2005 - Sheron McIlhattan reports:
            

            1. Dowling Architects did a preliminary presentation on the materials proposed for the H and PE Fitness Center. Since the floor plan and design have been reviewed on numerous occasions, that was not part of the review today.

               Generally, the committee liked the materials and colors presented, except for the brick.

               Due to temperature changes, a lighter colored brick was chosen so it would not absorb as much heat as the darker colors. The Architects looked around the campus buildings to find a lighter color and