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> Office of Financial Aid > Work Study Information
Information for Employers
How do I find a Work Study student to fill my position?
Post your Work Study position on the Work Study job board, above. Update your posts each semester, so that students may respond accordingly. All Work Study eligible students are directed to this website for job opportunities. If you don’t have an administrative login or you need to update your password, please contact our office at: 406-994-3432.
What is the process for hiring Work Study students?
The students are hired as if they were regular employees. Each Work Study eligible student receives a blue Certificate of Work Study Eligibility. After you have determined that a student is suitable for employment and still has a valid Work Study award, you and the student must complete the certificate and return it to the Financial Aid office. You will also need to file a W-4 and I-9 with Personnel & Payroll.
When can a Work Study student start work?
Students may begin employment no sooner than the first class day in the semester they have been hired. The Office of Financial Aid Services must receive a fully completed and non-expired Certificate of Work Study Eligibility to establish the Work Study authorization. Be aware that students can lose eligibility for the program after certificates have printed due to award expiration, or because they have received other resources, such as a scholarship. It is advisable to verify the student’s award via telephone if you suspect one of these factors may exist, prior to allowing the student to begin work.
What portion of the Work Study student's wages will I be charged?
As a qualified Work Study employer, you will pay 30% of the student’s wages plus FICA and Workman’s Compensation. If you are an Off-Campus employer, you will also be charged an administrative fee equal to 10% of the student’s total wages.
How much can a Work Study student earn?
Students may earn no less than minimum wage and no more than $10.00 per hour.
How many hours can a Work Study student work?
A student can work up to 20 hours per week during the semester. During breaks (such as Spring Break) a student is allowed to work up to 40 hours per week.
Who is responsible for keeping track of a Work Study student’s hours?
The employer as well as the student must keep track of the hours worked. If a student exceeds his or her Work Study award, the employer will be billed back 100% of the wages in excess of the student’s award. The Office of Financial Aid Services will send out monthly reports detailing the hours worked by each student to assist employers in keeping track of their students remaining eligibility.
Can I terminate my Work Study student?
If you, as the employer, deem that your Work Study student is unprofessional or otherwise unfit for your work environment; you have the right to terminate the student. Please contact our office when this occurs, so that we can make a note of the student’s performance issues as well process the student’s termination.
Can a student continue to work for us after their Work Study award has been exhausted?
If an employer wants to continue employing their Work Study students after they have used up their award, the employer can complete a Student Referral form, available at on the Personnel and Payroll website. This form needs to be submitted back to Personnel and Payroll Services for processing.
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