Photo Archive
Photographic Publication/Reproduction
Application and Agreement

Museum of the Rockies
Montana State University-Bozeman
Bozeman, MT 59717

Photo Archive collections are available for publication / reproduction, subject to the conditions set forth in this agreement.

All requests for use of Museum photographs/video must be accompanied by a Museum of the Rockies Application and Agreement. (download PDF version of the Publication/Reproduction Use Application). If there is an urgent need, the requested photographs will be sent with the Application and Agreement to expedite the request. However, the signed Application and Agreement must be returned to the Museum prior to reproduction/publication or within 15 days of receipt, whichever is earlier. Permission to use the Museum's photographs/video is not granted until the signed Application and Agreement is returned to the Museum.

The Museum prefers to send high resolution (300 to 600dpi) grayscale or color RGB digital scans on CD. Conventional black and white copy prints can be produced for a fee (see price list). Reproduction/publication fees shall be the applicant's page rate or the Museum's minimum charge.

If the applicant requests the Museum to send photographs for review, the cost of scanning and CD burning must be paid in advance. The applicant will be billed publication / reproduction fees when it is known how many photographs will be reproduced. In addition to reproduction / publication fees, there may be other production charges which will be billed at the time of shipment.

All fees must be paid within 15 days of the billing date or reproduction/ publication date, whichever is earlier. Payments must be made by check or money order payable in US currency through a US bank. A 10% late fee will be charged after the 15th day, and monthly thereafter.

Approved requests will usually be shipped within two weeks. However, special requests, such as specific photography or printing, may require up to four weeks. Production charges will be doubled for rush orders. Orders are shipped via US Mail. If a commercial courier service is preferred, the Museum will ship collect using the applicant's account number.

The following additional conditions apply to any reproduction/publication of Museum photographs/video where applicable:

1. Any reproduction/publication of Museum photographs/video must bear a copyright notice as prescribed by the Copyright Law of the United States.

2. If the copyright to the photographs/video is held outside of the Museum, the applicant must obtain the written permission of the copyright holder before reproducing or publishing.

3. If the copyright to the photographs/video is held by the Museum, permission to reproduce or publish is granted for one time use only and is subject to the payment of appropriate fees. Separate application must be made for use in additional languages, subsequent printings or revisions, and new editions, and will require an additional fee. The Museum reserves the right to refuse permission for further reproduction/publication if an applicant has not maintained acceptable standards of reproduction/ publication, or has not observed the conditions set forth in this agreement.

4. Museum photographs/video shall not be used to show or imply Museum endorsements of any commercial product or enterprise, or to indicate that the Museum concurs with the opinions expressed in, or confirms the accuracy of any text used with the photographs/video. The Museum reserves the right to request a printers proof for approval prior to publication and reserves the right to revoke permission to use the photographs/video.

5. The credit line: MUSEUM OF THE ROCKIES/ (photographer's name on the slide when present) must appear in immediate proximity to the reproduction or in the section of the publication devoted to acknowledgements.

6. By the publishing date, one complete complimentary copy of the publication must be sent to the Museum's Photo Archive.

7. Any adjustment, such as cropping, overprinting, or bleeding of any photograph from the Museum's collection must have prior written approval of the Museum. Details of the adjustment must be identified on the credit line.

8. Any manipulation of photographs MUST be requested in detail in advance and have written approval.

Failure to comply with the above conditions may result in the revocation of permission to use the photographs/video and the denial of application for future use.

Download PDF version of the Publication/Reproduction Use Application

For further information and obtaining Publication and Use Permissions, call the Museum at:
Phone: (406)994-5280 fax: (406)994-2682