INSTRUCTIONS FOR GENERATING

MSU DEPARTMENT OF MEDIA AND THEATRE ARTS

STUDENT PROJECT RISK MANAGEMENT PLANS

 

 

UTILIZE THESE INSTRUCTIONS WHEN COMPLETING RISK MANAGEMENT PLANS.   PLAN FORM

 

A risk management plan is recommended for all Senior Film class projects in conjunction with MTA 472 or other similar academic projects.   The risk management plan is simply a pre-identification of all the potential risks to be encountered in the projects and allows the principals a means to document various controls which will be utilized to minimize the negative impact the risks represent to the students, faculty, MSU and the State of Montana. 

 

MSU considers these film activities an integral part of the academic experience and as such assumes the responsibility to assist the students with their projects.  The University will not assume responsibility for the intentional, wrongful acts of students, actors, agents, contractors, sub-contractors, volunteers, or others either directly or indirectly involved in the student film projects.  MSU does consider these student film projects an activity of the University and extends, if approved by the appropriate faculty person and department head, general liability insurance and property insurance coverage to these activities. 

 

Liability insurance coverage and property insurance coverage for use of private and/ or public premises and rented or loaned equipment will be extended to the film projects upon approval of the risk management plan by the student's course advisor/ instructor and MTA Department head. Students should submit risk management plans to their faculty person and the department head for review and approval prior to requesting Certificates of insurance.

 

After the risk management plan has been reviewed and approved by a student's instructor and the MTA Department, the MTA Department may request certificates of insurance from Safety and Risk Management by submitting to SRM an "MTA Certificate of Insurance Request Form ". Please allow seven working days for receipt of certificate of insurance.

 

INSURANCE

 

Liability insurance coverage afforded Montana State University through participation in the State of Montana Risk Retention Program is “occurrence” coverage with the following limits of liability:  $750,000 per claimant and $1,500,000 per occurrence.

 

Rented, leased, loaned or borrowed equipment, not owned by MSU or another State of Montana Entity is afforded property insurance coverage to the actual cash value of the covered property for all covered losses, excluding mysterious disappearance.  All claims are subject to a $1,000 deductible and the student is responsible for the first $500.  The department is responsible for the remainder of the deductible.

 

MSU owned property checked out to students for use in academic or research activities is afforded property insurance coverage to the replacement value of the covered property for all covered losses, excluding mysterious disappearance.  All claims are subject to a $1,000 deductible and the student is responsible for the first $500.  The department is responsible for the remainder of the deductible.

 

MSU will not afford primary auto insurance coverage to students utilizing their own vehicles for academic or research activities.  The student’s personal auto insurance coverage is primary. 

 

 THE RISK MANAGEMENT PLAN

 

The risk management plan should include, but not necessarily be limited to the following information.  Provide a response to each of the lettered items and consider the questions (IN CAPs).

 

  1. The Title of the project should be provided along with the MTA course name and number as well as the instructor’s name.

 

B.   The name, address and telephone numbers of the principals to the project, director, producer, etc. should be listed.

 

  1. A brief description of the project should be provided.  A complete storyline is not required, but a general description of the type of project should be included. 

 

ARE THERE ANY RISKS TO PERSONS OR PROPERTY, WHICH ARE INHERENT IN THIS TYPE OF PRODUCTION?  WHAT ARE THEY?  WHAT CAN/SHOULD YOU DO TO CONTROL THESE RISKS?

 

  1. The dates (to and from) when the out of classroom and on location activities will take place.

 

  1. A list of all the locations, off the MSU campus, to be utilized should be provided.  Please indicate, for each location, if a written agreement for use of the location or a permit is required.  A certificate of liability insurance does not need to be generated for each location, but is available when requested by the owner of the property or entity controlling access.

 

WHAT ARE THE RISKS TO PERSONS OR PROPERTY AT THE LOCATIONS LISTED ABOVE?  WILL FILMING TAKE PLACE IN A HIGH CRIME AREA?  IF SO, WHAT MEASURES WILL YOU NEED TO TAKE TO PROTECT YOUR CREW?  WHAT MEASURES WILL YOU TAKE TO MAKE SURE YOUR PRODUCTION EQUIPMENT IS NOT STOLEN OR DAMAGED?

 

DO ANY OF THESE LOCATIONS CONTAIN DANGEROUS ROADWAYS, HAZARDOUS MATERIALS, EQUIPMENT, MACHINERY, ETC.?  IF SO, WHAT MEASURES WILL YOU TAKE TO MAKE SURE NO ONE IS INJURED?  WILL YOU BE WORKING ON LEVEL GROUND?  WORKING FROM A HEIGHT, OFF A PLATFORM, ETC.?  IF SO, WHAT SAFETY EQUIPMENT OR PRECAUTIONS MIGHT BE NEEEDED?  DO YOU KNOW WHAT SAFETY EQUIPMENT IS REQUIRED? 

 

F.   Please list all the non-MSU equipment or property (non motor vehicle) to be used in the production process.  Please indicate whether the equipment is loaned or rented and if a use agreement will be enlisted for the project’s use of the equipment.  If renting the equipment from a business and if property insurance coverage is available from the renting entity, this should always be purchased and will be considered the primary coverage.

 

If the property is considered a loan from a business, or other entity a written use agreement msut be used outlining responsibilities, terms and conditions.  The equipment must be considered on loan to the MTA department, but can be for the exclusive use by a specific student(s) or project(s).  This agreement must be approved by The MTA Department in addition to being mentioned in the risk management plan.

 

ARE THERE ANY RISKS INHERENT IN THE TYPE OF EQUIPMENT YOU WILL BE USING IN THE PRODUCTION?  WHAT ELECTRICAL VOLTAGES ARE REQUIRED?  WHAT SAFETY PRECAUTIONS DO YOU HAVE TO TAKE WORKING WITH AND AROUND THE EQUIPMENT?  IS ANY OF THE EQUIPMENT SUBJECT TO DAMAGE DUE TO INCLEMENT WEATHER?  HOW WILL YOU PROTECT IT?

 

  1. List all means of transportation to be utilized throughout the production process.  Include commercial airline travel (from to where and when), personally owned vehicles to be utilized, and any vehicle rental that will be necessary.  If a personally owned vehicle is used in the project, the vehicle’s insurance coverage is the primary insurance coverage.  This would apply to vehicles owned by the MTA students as well as vehicles that may be loaned to the project by other individuals.  It is preferable, if you are using a vehicle owned by another individual, to have the owner be the operator of the vehicle. 

 

IF YOU USE YOUR PERSONAL AUTO FOR TRANSPORTATION, DO YOU HAVE AUTOMOBILE INSURANCE COVERAGE?  DOES EVERY ASSIGNED DRIVER POSSESS A VALID DRIVER’S LICENSE?  BEYOND THAT DO YOU CONSIDER EACH ASSIGNED DRIVER A RESPONSIBLE AND COMPETENT PERSON? 

 

IN WHAT DRIVING ENVIRONMENTS WILL YOU BE OPERATING?  WILL THERE BE MOSTLY RURAL OR SUBURBAN DRIVING?  WILL DRIVING TAKE PLACE IN A MAJOR METROPOLITAN AREA?  DO YOU OR THE OTHER DRIVERS HAVE EXPERIENCE OPERATING A VEHICLE IN THESE ENVIRONMENTS?  IF YOU RENT VEHICLES ARE THEY CONSISTENT WITH THE TYPE OF VEHICLE YOU HAVE DRIVEN IN THE PAST?  IF NOT, WHAT DIFFERENCES WILL THERE BE?

 

  1. Please list all the certificates of insurance that have been requested for either a use of location or use of equipment identified above.  Please provide the following information for each certificate being requested.  By providing this information in the risk management plan, subsequent, individual requests are not required. 

 

CERTIFICATES OF INSURANCE WILL ONLY BE PROVIDED WHEN SPECIFICALLY REQUESTED IN A RENTAL, USE, PERMITTING, OR OTHER WRITTEN AGREEMENT BETWEEN THE STUDENT AND THE REQUESTING INDIVIDUAL OR ENTITY.  CERTIFICATES OF INSURANCE WILL NOT BE GENERATED WHEN NOT SPECIFICALLY REQUIRED.

 

    1. Name and address of the certificate holder, include a contact individual.  {Example:  City of Bozeman Montana, 411 E. Main St., Bozeman, MT  59715, c/o Mr. John Doe.}

 

2.   For what purpose is a certificate of insurance being issued?

 

{Example (location):  MSU Bozeman, MTA 472 Senior Film Project, (Provide Title of Project) filming on West Babcock Street March 21st through the 24th, 2000.}

 

{Example (equipment):  MSU Bozeman, MTA 472 Senior Film Project (Provide Title of Project) use of XYZ brand, model 2000, 16 mm camera from March 21st until April 15th, 2000, value: $10,000.

 

  1. All students identified in Section B of the risk management plan must sign off on the plan.  They must acknowledge that they have read, understand and agree to adhere to the risk control measures, which have been identified in the plan.

 

  1. Submit the risk management plan, along with copies of all written rental, use or permitting agreements requesting proof of insurance to your course/project instructor and the MTA department head for approval and signature.  The MTA Department will then request the certificate(s) of insurance required for the film project by submital of the "MTA Certificate of Insurance Request Form" to MSU Safety and Risk Management.

 

  1. Forward the risk management plan to:

 

           Media and Theatre Arts

     Julie Geyer (Grad. Students) or Vickie Miller (Under Grad. Students)

     Julie - 406-994-5884 or Vickie - 406-994-2484 FAX 406-994-6214