Montana State University
Safety and Risk Management > E-Scrap/Computer & Electronic Recycling

E-Scrap Procedures For MSU Departments

E-scrap Pickup Request Form (Please click on this link to access E-scrap Pickup Request From)


COMPUTERS AND OTHER ELECTRONIC EQUIPMENT CAN NOT BE DISCARDED INTO LANDFILLS:
Computers, monitors, printers, phones, and any other types of electronic equipment can contain significant quantities of toxic materials, mostly toxic metals, which if disposed of via landfills could leach from the electronic equipment and eventually enter ground water. 

DUE DILIGENCE DESTRUCTION OF DATA STORED ON COMPUTER HARD DRIVES:
Montana Board of Regents Policy requires that all University System entities ensure that any personal or protected private information is destroyed before computers and data storage media are disposed of. 

E-SCRAP PROGRAM FUNDING:
Funding to operate the MSU E-scrap program is provided via a 2.5% charge that is currently being assessed on purchases of all computers and related equipment. This percentage will be reevaluated, to determine if this is a sufficient charge.

TYPES OF EQUIPOMENT THAT CAN BE DISPOSED THROUGH THE MSU ELECTRONIC WASTE PROGRAM:
The type of equipment that can be disposed of through the MSU Electronic Scrap Program include, but not limited to, computers (CPU),  cathode ray tube monitors (CRT), liquid crystal display (LCD)monitors, keyboards, mice, desktop printers-copiers-faxes, laptop and portable devices and cell phones, televisions, microwaves, and other electronic equipment.

UNIVERSITY DEPARTMENTS NEEDING TO DISPOSE OF, OUTDATED, UNWANTED COMPUTING EQUIPMENT SHALL COMPLY WITH THE STEPS:

  1. Complete the E-scrap form from the Safety and Risk Management web site. https://www.montana.edu/wwwsrm/forms/escrapform.html
  2. If the E-scrap Coordinator determines that an MSU department or entity desires the electronic/computing equipment that is usable, the hard drive is wiped and distributed.
  3. Departments are responsible for accounting for all electronic/computer equipment listed on the E-scrap Form.

The MSU E-scrap program will only accept for disposal and/or reissue of those items previously identified as qualifying electronic/computing equipment that cannot be legally disposed via sanitary landfill.  Departments are advised to consult with the MSU E-scrap coordinator for assistance in determining the appropriate means of redistribution or disposal.

The MSU E-scrap program will not accept any non electronic/computing equipment such as desks, cabinets, plastic products, or other equipment unless, to which, qualifying electronic/computing equipment is permanently affixed and intended to be a permanent part of the larger item. 

The disposal of all NON electronic/computing equipment should be reported to Property Management to make sure that all required forms are completed prior to disposal.   MSU PM will advise departments of the appropriate method to utilize in the disposition of NON electronic/computing equipment.
http://www.montana.edu/wwwbu/propmgmt.html

HOW ELECTRONIC/COMPUTING EQUIPMENT ITEMS ARE DISPOSED:
All computers and electronic data storage devices and media collected through the MSU E-scrap Program will be adequately secured to prevent theft or unauthorized access until the below occur:

REISSUE OF COMPUTERS:
Some computers can be reissued to other MSU departments, other public schools, or to other State entities or programs.  Certain types or models of computers are desired and these will be identified by E-scrap personnel and the data storage media will be scrubbed using the U.S. Department of Defense protocols.  When these computers are reissued to off-campus entities, the E-scrap Program will secure a written transfer agreement with the person/entity receiving the equipment specifying the make/model/serial number and transfer date.  Parties receiving these reissued computers will be required to agree that the ultimate disposal of computing equipment shall be via an approved metal’s recycler and not via sanitary landfill.  CRT monitors will not be reissued.   (The MSU E-scrap Program will maintain a small inventory of those items deemed desirable or suitable for reissue.  Normally, items will only be maintained in a reissue inventory for approximately 30 days before it will be disposed.  Departments looking for useful computing equipment should contact the E-scrap Coordinator at 994-5678.)