CLASSIFIED EMPLOYEE PERSONNEL ADVISORY COMMITTEE

Roll Call

• Voting Members:
• Eileen Baker
• Genevieve Burmeister, Chair
• Mary Engel
• Michelle Larsen, Chair-elect
• Sheron McIlhattan
• Matt Blazicevich
• Steve Burk
• Dan McGuire
• Ray Byerly
• Janae Heap
• Others Present:
• Sara France, CEPAC Administrative Associate

Genevieve Burmeister, Chair, called an extra meeting of CEPAC voting members to discuss CEPAC workload, communications and outreach. Genevieve described the pressures of Officer responsibility and the scope of the work involved. Most members volunteered examples of conflict between the demands of committee work and their regular jobs. Many members, including officers, are feeling pressured to limit committee commitments. Sara France expressed some concern over current communications methods failing to keep members adequately informed of important issues in a timely manner. It was agreed that, the growth of CEPAC's role on campus, and at the State level, has increased member obligation beyond expectation. Members offered the following measures for immediate implementation to help alleviate these pressures:

1. Commencing in December, CEPAC's open monthly meetings will be devoted to the business agenda. (The November 9, 2005 meeting will, of course, continue with its guests as already arranged). CEPAC will continue to invite speakers and guests to participate. However, these will be scheduled in extraordinary meetings. [Sheron McIlhattan so moved, Eileen Baker seconded, approved unanimously].
2. Committee representatives will be asked to attend CEPAC's open monthly meetings and to report as appropriate. Committee reports will be heard at the same time every month, offering some structure for reps' attendance - although their participation in the entire meeting will be encouraged. The Committee Representation Policy, with its current system of written reporting for the web site, stands. [Mary Engel so moved, Sheron McIlhattan seconded, approved unanimously].
3. A page will be added to the current committee reporting on CEPAC's web site. This will contain a copy of each committee report, regardless of topic, received since the last CEPAC monthly meeting. Reports will be displayed on this page until after each CEPAC monthly meeting, when the following month's reports will be loaded. Since report submission is irregular throughout the month, this page will always be subject to change. [Sheron McIlhattan so moved, Michelle Larsen seconded, approved unanimously].
4. Recognition of communications from CEPAC is well established through the continuity of a process practiced over the last 2-3 years (essentially: communications being sent from the CEPAC office, with e-mail under the Administrative Associate's name). The value of this was acknowledged and, therefore, current forms and methods of communication will continue unchanged. [Eileen Baker so moved, Genevieve Burmeister seconded, approved unanimously].
5. Authority was delegated to Sara France, Administrative Associate, to represent CEPAC in the absence of a CEPAC member. [Sheron McIlhattan so moved, Janae Heap seconded, approved unanimously].
6. CEPAC voting members supported the need for outreach and will participate in these activities on a voluntary basis, whenever their regular job duties permit. The Administrative Associate will circulate the schedule of events (on a weekly basis, if possible) and members will contact her if they can participate. [Mary Engel so moved, Ray Byerly seconded, approved unanimously].
7. CEPAC should attempt to secure funding for the position of CEPAC Administrative Associate at .75 FTE. [Genevieve Burmeister so moved, Eileen Baker seconded, approved unanimously].

The meeting adjourned at 10:00 am.