CLASSIFIED EMPLOYEES PERSONNEL ADVISORY COMMITTEE

Minutes 11/10/99

I). Old Business:

Present: Jill Allison, Carol Bittinger, Shani Dues, Dave Eklund , Donna Gollehon, Nancy Topel, Rose Waldon, Brenda York; Diane Allen, Kathy Griffith, Jenny Knickerbocker, Helen McFaul.

Absent: Lloyd Hansen, Larry Miller

Excused: Roberta Kerr, Sharon Townsend

A. Minutes from 10-13-99; change on what Carol said when she called the Exponent. She said "did not" represent what she had said to the reporter. Change was approved. Minutes were approved.

B. Elections: Only inquiries were from tech/paraprofessional. No vacancies available in that category.

*Helen McFaul offered to have her name submitted in the clerical category

*Jennifer will send out a ballot (3 vacancies)

*Still missing a classified/professional-Carol will send out a request over union-exempt list serv since there was no response from the MPEA listserv.

C. E-mail and distribution lists: Carol went to a UGC meeting and found out that there is a faculty/staff listserv

*Carol expressed some concern over this because still not every classified employee has access to e-mail

*Tom Stump is currently working with Facilities Service about access for classified employees; Carol will contact him again when he returns on Nov. 15

D. Benefits Committee: at the union meeting Vicky Whitney told everyone that Miles Watt resigned as chair; Carol will try and find out more on new chair or if any meeting are going to be held

E. Re-structuring of CEPAC: Ideas/suggestions

-more officers: from 2 to 4 possibly?

-vice-chair position, who would take over current chair's position.

This would lend more continuity to the position

-secretary post minutes on Web instead of chair

-create a committee chair to make sure that committee terms and vacancies are taken care of

-do we want to have a classified rep on every committee?

-decide on positions in/on the first meeting of the year (academic year)

-appoint someone to represent you incase you cannot attend a meeting or committee meeting (periodically)

-at the next meeting discuss forming a group to rewrite the policy; would like to see this in place by next academic year

II). Committee Reports:

A. Affirmative Action: Darcy Halpin; no report

B. Benefits Committee: see minutes (old business)

C. Employee Wellness: Diane Allen; The Wellness Advisory Committee met on October 12, 1999. Kirk Keller spent the first part of the meeting updating the committee on the changes which have taken place in wellness due to the 48% budget cut. He also discussed the programmatic assistance that is being given by the MSU-Bozeman program to MSU-Billings and Miles Community College. The second half of the meeting was spent discussing the role and direction of the advisory committee during the next year. In addition to the traditional duties the primary role of the committee will be to try and secure additional resources for EWP during the next year. Ideas discussed were:

1) Bring in an outside expert to review and make recommendations about future funding requirements,

2) Meet with union group who do not support EWP and try to facilitate recruitment into the program,

3) Use current research on the program to see if that data would initiate additional funding,

4) Use the services of BUCK to make recommendations related to wellness funding.

Kirk also volunteered to speak with the CEPAC members at an upcoming meeting. Carol with call him and discuss which month will work best for both parties.

D. Long Range Planning Committee: Kathy Griffith; was unable to attend the last meeting

E. President’s Committee on Strategic Planning: Roz Wortman; SPBC continues to debate the issue of dollar allocation and possible budget cuts. The Board of Regents is conducting a program review that will be completed in March of 2000 and depending on the outcome, some programs may be eliminated or consolidated. A review of all non academic programs here at MSU has been discussed, but no decision has been made. Chuck Lindeman was present at the last meeting and gave us the athletic budget overhaul that Dr Yarnell had requested of him. The 5 year projection that was presented sounded and looked workable. (Roz) will keep you posted of any updates that would impact classified people.

F. Traffic Appeals: Brenda York, Kim Rehm, Dan Wise; appeals pretty low but campus police are starting to stop bicyclists in the mall area, so may see an increase in appeals

G. University Planning Board: Rose Waldon; UFPB met on November 10th and discussed staging areas for construction/remodeling around campus and a records/archive building. Staging areas: The next two major projects will be the addition to Gaines Hall and remodel in the Library. The committee is suggesting the field between Gatton and the PE Center as a staging area for both projects. One possible location for a permanent staging area is behind the facilities yard by the storage units. Input on other possible locations as permanent staging areas for construction around campus are welcome. Records/Archive building: Construction of a large building to hold archives (now in the Library) will take place. The location will be in the Faculty Court area (behind facilities). The building would also have an office, etc. for a part-time classified employee to oversee the facility and keep inventory.

III). New Business:

A. BOR meeting in Sept.-decide they would form a system wide committee to look at the classification system

*BOR members know that there are concerns about the current system

*original draft Carol had received about reps on this committee has changed; one of the changes was that of President Malone appointing 2 union-exempt members from MSU; Rolf Groseth would like to have 5 names submitted

B. Next BOR meeting is here during Cat/Griz; Carol will send out an agenda on the meeting. Will look at asking the BOR about benefits. Some of the questions would be:

*Why only 25% of SL when leaving MSU?

*Rolling over SL & AL into retirement

*Fee waivers to family if not used by you

*Helen brought up retirement age; why not at 25 years instead of 30? Professionals get the option.

C. Carol went to UM a couple of weeks ago and found out some info on what their retirees receive: card to receive up to 2 tickets to any event on campus, parking, etc.. She will check on other "perks" UM employees and retirees receive.

D. Reminder of the Joan Lunden Annual Briefing for Admin. Asst. Is Tues. Nov 16 at 2:00PM

E. Two employees went to a conference on recruiting for the workplace offered here in Bozeman. Found out that is not only MSU having the problem; Bozeman is at an all time low of 1.9% unemployment.

Next Meeting: Dec. 8, 1999 @ Bradley Conference Center, Wilson Hall

Brenda York