CEPAC BUDGET, FY04

In December, 2003, President Gamble agreed to fund CEPAC's operating expenses to a maximum of $2000 for the year.

Charges were submitted to President's Office Index 401001.   It was agreed with President Gamble and Susan Alt (Director,

Personnel & Payroll Services) that acceptable charges against this budget were communications expenses (copies, mailings,

postage, etc); members' travel to Board of Regents and other appropriate meetings; refreshments for/with guest speakers.  It was

deemed inappropriate for CEPAC to cover costs associated with departmental temporary staffing to cover officers' committee

commitments.  It was considered appropriate for CEPAC committee work to count towards departmentally-approved overtime

if authorized by the supervisor, department head and all other appropriate approval sources, but for all such associated costs to be met

by the employing department, and not by CEPAC.

Expenditure from the FY04 budget is not as high as was anticipated, for the following reasons:

The budget was not requested until mid-year

MUS Labor Management Committee attendance was car-pooled with PPS covering motor pool costs

CEPAC attended two Regents meetings, one of which was in Bozeman

No over-night expenses were incurred with respect to meeting attendance obligations

copies

postage

supplies

travel

1/1/2004

Credit

$2,000.00

2/12/2004

Board of Regents mailing

$43.18

2/12/2004

"2 Jobs" mailing to offline staff

$9.40

2/13/2004

Postage for Regents mailing

$7.56

3/9/2004

Refreshments Stearns 3/22

$14.00

3/17/2004

Copies of campus mailing 3/22

$199.35

$72.80

3/24/2004

Copies for BoR

$3.60

3/24/2004

Copy letter to Dr Gamble

$1.61

3/25/2004

Car to BoR, Dillon

$61.97

4/26/2004

Refund to CPS for printing costs*

$82.60

$2,000.00

$339.74

$80.36

$14.00

$61.97

$496.07

total expenditure

4/30/2004

Balance available

$1,503.93

* CPS is the CEPAC secretary's employing department