2. Mary Sankovich/Tiered Gym Membership: Brief summary: Propose a salary-based tiered fee process for the Montana State University gym membership (for faculty, staff and administration). The gym membership fee would be based upon your salary instead of a flat fee rate for all members of the MSU family.

Follow up:

1. Jered Kochel is an MSU graduate from years ago. The committee went through the criteria for paying for ideas and decided that since the criteria does not exclude him, that we would send him the $ and then change the wording in our criteria to include alumni.
2. Mary Sankovich: Martha Joh mentioned that she thought student records are already available and Jo was going to check with Chuck on what kind of info is available and to whom it is available to. Jo is also going to check what was available pre-Banner.
3. Mary Sankovich: Martha Joh will follow through with the new gym commercial. Also, she’s going to check with ? to see who pays for an internship. That might be a possibility for the commercial. There was also discussion on if there would be any financial benefit for they gym if the tiered gym membership fee idea went through. Also, who makes the decision regarding the fee – how much? When administered? To whom does it apply?

   It was decided to send the $ to both of the above applicants.

November 14, 2006 Some of the ideas for marketing to students include:
Computer screens background – sounds like a good idea MJK’s students to provide their ideas electrincially for consideration – recognition need to be given to the students if we use their work.
Facebook – not on our first set of preferences – some schools have had difficulties.
Posters – good idea- see comments re computer screen background- talk to Carmen McSpaddern – MJK
Table tents – good idea – see comments re computer screen background - talk to Carmen McSpaddern – MJK
Exponent article – good idea – MJK to ask Jessie (student) if she was interested in writing an article about the students’ presentations.
Other opportunities for articles include when we make presentations and a student makes a successful submission.
Could also use an Exponent ad at a cost of $10
Commercial – Jo to contact Walter Metz re developing a commercial as a student project. Need to investigate the opportunities at games
Email – good idea – timing is important
Triangular notice board on centennial walk – Jo to chase up with Facilities re viability of idea
Improving the URL and email address – Jim to pursue
Mail drops to all residential students – great idea – especially the regular timeframe to get saturation with each incoming freshman group
Handing out fake money with advertising material – great idea – particularly in conjunction with mail drop.
My Portal – great idea
The students had obviously put in a great dal of thought and research into their presentations. Martha Joh thinks that a letter of thanks is more appropriate under the circum,stances than any other reward or recognition ( other than when we use their work). We need to continue these activities and research over the next few weeks so we do not lose momentum – and provide positive feedback to the students.

June 14, 2006 - from CEPAC Minutes:
Clarinda Marcoff reported that submissions have declined and that the committee is reviewing policy and procedure, and the program's visibility with a view to improving TIP participation. Rich Stafford offered information and suggestions.

June 13, 2006
Members: Jo Oudshoorn, Jim Rimpau, Martha Jo Kearns, Clarinda Marcoff
Guests: Maggie Scott (recording minutes)
The Tips Committee met at 11:00 a.m. to discuss the following agenda items:
Opening Comments: We welcome Martha Jo to the committee and thank her for her help.

Action Items from earlier meetings:

• Effective Key Words o Using the proper key words to search (Jo will send info to all members regarding portal use.)
• What has been proposed and the results of the proposals o Eliminating similar proposals
  o Simulating good ideas that are accessible
  
• Recent Proposals
• Changing the parking lot lines to diagonal instead of 90 degrees
  o Parking Services concluded- only would add two more spaces and drivers are not compliant. The conclusion was reached that this would not be a profitable change.
• Policy Discussion
• Main points:
  o How practical is the policy for those who are not informed and familiar with it?
• Proposed ideas: Strike out project description and add purpose. Use a tracking number so the name would not be used until it is gone through the complete process.
  o Should the Map Program be changed to Lump Sum?
• All 5 parts with Map Program wording will be changed to Lump Sum.
  o Should the wording on the Strategic Pay Plan section be changed?
• The wording should be amended so there is no overlapping with in the one-time pay plan.
  o Addressing the feasibility of each step.
• Discussion: Because estimation is typical when determining the feasibility of a particular step it would be more effective if each step was proved feasible or not before the cost benefit analysis is completed.
• However, it is difficult for people to accurately estimate for other departments.
  o Would it be helpful to reduce the reliance on this format?
• Discussion: There is a possibility of missing good ideas because they are not in the proposal form.
• Proposed ideas: Putting the items on the website would be much more accessible to students.
• Committee decided to take proposals in email form if they have the necessary information.
  o Should the students' names be removed when the proposals are posted?
• The committee decided that they would remove the name of the submitter on the posted proposals.
  o Is the money awarded for the overall winner in addition to each valid proposal submitted sufficient.
• It was decided to leave the $15 amount as previously stated for each valid proposal submitted.
• Since the money each proposal may save could vary greatly, it was decided to award the winner a percentage of the money saved.
  o Would it be more effective to combine the quarterly award ceremony and the annual award ceremony?
• Discussion: There would be more attendance if the ceremonies were combined.
• Proposed ideas: The drawings for the proposal winners could be done at other large functions in order to get more publicity.
• Possible functions suggested were:
  o Student senate meetings- current students
  o Orientation-future students
  o MSU Fridays- future students
  o ASMSU- Faculty
  o What does the procedure to submit a policy include?
• This should be a committee decision.
• Must determine if the proposed ideas are already included in the normal scope of responsibilities
• Explain how proposal will have an impact on the delivery of service.
• It was decided to strike out 'university adjectives'.
  o Other suggestions presented to improve publicity for the Tips project.
• Make flyer different from other MSU brochures.
• Change the design into a fold out to include more information.
• Generate more ideas for possible flyer distribution sites.

Meeting was adjourned at 11:58.

April 11, 2006
Present: Alex Hilyard, Susan Byroth, Clarinda Marcoff, Jo Oudshoorn, Regrets – Jim Rimpau

Welcome to Alex Hilyard as the ASMSU representative on the committee. We still need to approach Faculty Council for a Faculty rep. Alex offered to raise the issue with Martha Jo Kearns, his Marketing professor. ( Action Taken: Martha Jo is will in to take on this representative role. Faculty Council has also agreed. Formal notification to be sent out) Shem to update the membership on the shared drive. (Done)

Jo summarized the overall objectives of the TIP program and achievements so far.

Discussion around raising the profile of the program. Suggestions included relocating the web site ( Shem is currently consulting with ITC about web guidelines) and Issuing messages via MSU Today. MSU Today seems to be deleted more often than not. Need to consider the options for the Portal. We should provide a summary of proposals – summary in progress.

Policy Revision
Susan raised the issue of policy review at an earlier meeting. Preparatory work for the review includes:
Shem to research similar programs on other campuses ( email sent out) Alex to focus on the student perspective of the policy and raising the program profile with the students. Susan and Clarinda to consider the policy as “new” committee members – and being able to look at the policy with fresh eyes. Jo and Jim to review from the perspective of “old” committee members and understanding the interpretive issues that could need clarifying.

January 5, 2005 - Clarinda refers us to the TIP web site for latest minutes.

December 14, 2005 - Clarinda Marcoff described the Program, and reported that four to five new applications have come in this Fall. Clarinda will submit minutes for publication as soon as she receives them from the committee.

June 14, 2005 - Sara France reported on today's meeting. The committee discussed ways to enhance student submissions to the program, and the problem of apathetic departmental participation. Three new submissions were reviewed.

March 22, 2005 - Sara France reported on today's meeting. The status of ongoing as well as new submissions was reviewed and progressed. Further programmatic advertising was mentioned, as well as plans for circulating reports of the annual awards ceremony.

February 28, 2005 - Sara France reported the annual TIP Awards program celebration took place today. Craig Roloff, VP for Administration and Finance, opened the proceedings, Jo Oudshoorn, Chair of the TIP Awards Program Committee spoke, and introduced President Gamble. Two quarters have passed since the program commenced, last summer and, therefore, two quarterly prize drawings took place ($150 each) as well as six small, general prizes. Full details of the occasion will be available via the TIP Awards Program web site .

February 24, 2005 - Sara France reported that the Committee met and planned the details of the February 28th celebration. Two quarters have passed since the program went "live", and so two quarterly drawings will take place.

February 8, 2005 - Sara France reported that the Committee reviewed the status of submissions and commenced arrangements for the February 28th celebration of the program and first quarterly drawing of $150 prize.

December 20, 2004 - Sara France reported today's meeting as cancelled. Updates: submitted proposals have been sent to departments for 30-day evaluation. Plans are underway for the January celebration.

November 15, 2005 - Sara France was unable to attend the meeting but further submissions were reviewed and will be progressed.

October 13, 2004 - Sara France reported that the committee met on September 20th and reviewed the submissions to date. These are being processed and progressed appropriately. Next meeting: October 18, 2004