MINUTES OF THE
SPACE MANAGEMENT COMMITTEE
April
4, 2003
Members Present: Acord;
Bancroft; Carroll; Dooley; Idzerda; Waldon; Woodward
Staff
Support: Lashaway, Morgan, Nelson,
Rimpau, Vaniman
Members Absent:
Roloff; Bancroft; Krnavek; McCoy; Stump
Guests in Attendance: Bruce
Garcia, Facilities Analyst, OFS
Lisa
Armitage, Alison Lau, Trevor Blythe, I&ME Project Team
Barrett stated that all membership positions had been filled and are current, with the exception of a replacement for McClure from Faculty Council, and a replacement or re-instatement of Waldon for CEPAC. The request for a member has already been sent to CEPAC, and will be sent to Faculty Council before the next meeting.
Acord gave a brief synopsis
of the Nursing program growth that necessitates a facilities expansion. She stated that the program will progress
from a two-year to a four-year starting in Fall, 2004. After working on preliminary programming
with OFS Planning, the College of Nursing has determined that the expanding
demands and consequential price tag have caused current pause and rethink. Lashaway noted that the next step would be
to secure the funding to hire an architect to hone in the scope (which is
beyond the workload ability of the OFS resources). He also noted that the Legislative request was set at $6 million,
and we’ll need to update the amount at the 2005 Session. However, if the money is in-hand, we could
get approval to design under the $6 million authority. Dooley asked if he could expect to see the
proposal and action plan soon. Acord
noted that the interim needs for the College of Nursing consist of additional
classroom time for a group of 16 students.
Carroll noted that a plant fund could be started now for preplanning,
and small pieces of state funding might be used for this. He suggested Acord work it out with the
Provost and Tom Gibson.
The I&ME students
collected a survey that had been e-mailed to committee members last week. They also handed out a second survey
regarding the intangible benefits of education, which was completed and
returned during this same meeting.
Barrett noted that no
proposals had been received to date.
The committee was reminded that the final due date is April 15th,
so presentation of any proposals would be at the next meeting. Dooley noted that he and McCoy had a
proposal in mind, and was encouraged to submit it to the committee. Several points were reinforced: that the Department of Agriculture does not
have any guarantee to the space, but “enhanced consideration”; that proposals
regarding the move of departments not required to be on central campus would be
looked upon favorably; that some solutions would put dominos into motion
regarding the secondary move of other departments. The Analytical Lab was discussed briefly; when they moved onto
campus, they were intentionally put on the periphery, and should possibly be
moved further out again. Dooley noted
that it is possible we will get proposals that will be unpopular with affected
individuals, and therefore probably do not want to have them at the screening
session that will be next month’s meeting.
It was determined that the vice presidents would prescreen relevant
proposals to see if they qualify for consideration. Dooley also offered to draft a set of principles that he
considers important in reviewing these proposals. In addition, it was decided that the principles will be
evaluation in accordance with the university principles as outlined in UPBAC
FY’04 priorities.
The backfilling process was
discussed. It was determined that the
vice presidents can decide to forward backfilling of space issues to this
committee, but that the committee could also recommend a backfilling plan to
occupy the spaces vacated by the successful proposal. It is anticipated that these second tier moves will more likely
be expansion of programs, and end the dominos.
Vaniman and Barrett presented
that although this classroom is listed by OFS and the Registrar as having 65
seats, there are in fact only 48 fixed seats and 7 movable seats in this
room. This proposal will provide more
total classroom seating than is in the current building. It was reiterated that the College of Health
and Human Development is requesting permission from this committee to decrease
the size of a classroom in order to make two additional offices for a grant to
counsel students. Dooley suggested this
proposal be accepted, with the condition that all classrooms in Herrick become
university (Registrar)-controlled).
Nelson agreed. Dooley’s proposal
was passed by consensus.
Garcia presented a review of
the Series 25 scheduling software. He
noted that there were two pieces to the package; Schedule 25, which is for
scheduling classes, and Resource 25, which is for scheduling conferences. He discussed the software with two
universities that are using it – University of Montana and University of
Wyoming, and found that both are pleased with the software. In his research, Garcia found this software
to be “the industry standard”. Rimpau
noted that he had used this software at Pullman and felt it made classroom
scheduling and utilization more efficient.
Nelson proposed this classroom scheduling software be bought by
Facilities Services, as OFS could use it even more than the Registrar. Garcia noted that lots of training will be
required. It was decided that the next
step is for Facilities Planning and the Registrar to review the sales
presentation, assemble a cost estimate, and check with Idaho, who is also using
the software. Estimates for proceeding
with a limited package as well as a full package are requested.
Note: The packet of information regarding this
software that was handed out at this meeting will be forwarded to all members
who were unable to attend.
The SMC adjourned at 11:36
am.
Respectfully submitted,
Pamela J. Barrett
Architect/Associate Planner
Secretary for the Space
Management Committee