club logo

Mission Statement 

The Club Sports Program is dedicated to the mission of providing safe opportunities to students for engagement in a variety of sport activities, including activities that are competitive, recreational, and instructional in nature.  Students are afforded leadership opportunities and experiences, as each club is organized, managed, and led by students.  The program strives to contribute to the health, wellbeing, development, and education of students through involvement with club sport activity, while supporting those activities by providing use of Campus Rec facilities and services. 

How to Become an MSU Club Sport: 

  • Be a Recognized Student Organization of Montana State University, as determined by the process established by the Office of Student Engagement (OSE).
  • Be a member or demonstrate potential membership in a national, regional, or state governing body, association, or otherwise sanctioned league for the sport. 
  • Have suitable on-campus, or documented off-campus, facilities in which the club can practice or train and the potential availability of such facilities including the impact of proposed club activities on the existing usage patterns by other Campus Recreation, club sports or intramural or University purposes. 
  • Have at least 3 officers (President, Vice President, and Treasurer) willing to dedicate time and effort into effectively and efficiently running club operation.         
  • Consist of 100% students, faculty and staff. No alumni or community members.

Upon the advice and consultation of other University officials and lawyers, the Campus Recreation Department; the Club Sports Program retains the right to prohibit any sport or activity in which the risk of serious and/or fatal injury is deemed to be unacceptably high. 

Additional reasons for an organization not gaining or regaining admittance into Club Sport Program include but are not limited to: 

  1. Non-existent leadership or demonstration of ineffective student leadership. 
  2. Decline in student interest and support. 
  3. Demonstration of club mismanagement. 
  4. Inability to abide by Club Sport, Campus Recreation, and University policies and procedures. 
  5. Violation(s) of Campus Recreation and/or University facility policies. 
  6. Inability of the Club Sport Program as part of the Campus Recreation to benefit the club through staff expertise or facility space. 
  7. Purpose or goals no longer compatible with the goals and mission of Montana State University Campus Recreation and Club Sport Program. 
  8. Lack of financial support for the club due to budget or other limitations. 
  9. Inadequate amount of suitable space for club activity. 

Continuation of Being an MSU Club Sport 

Each student organization recognized as a Montana State University Club Sport will be evaluated annually by the Club Sports Council and the administrative staff member in charge of the program. The organization must be in good standing with the RSF, Office of Dean of Students, and must be following RSF Club Sport Policies and University Regulations. Evaluations may result in modifications or revocation of a Club Sport. 

Membership and Participation 

Membership and participation within a club sport must be free from discrimination based on race, gender, religion, color, sex, gender, age, national origin or ancestry, marital status, parental status, sexual orientation, disability, or veteran status.   

Eligibility for Club Sports Participation 

Membership for Club Sports is only open to current MSU students. 100% of the club members must be a currently registered Montana State University student in good standing. Students that are taking a semester off may participate in practice but are not on the roster and not eligible for traveling or competition.  Community members may participate in the club as a guest member if allowed by the club and only for special occasions (tournaments, clinics etc.) alumni games which are RSF-sponsored events and approved by the Coordinator of Club Sports. For clubs conducting its practices in Campus Rec facilities, students must be either full time students with a valid MSU student ID or a part time student who have paid the part time student RSF membership. Faculty and staff must possess a valid MSU ID card and either pay the staff/faculty membership fee or pay the daily use fee. Guests of a club member may participate but must pay the daily use fee and enter with an RSF member.  

Sportsmanship 

All members of club sports are expected to uphold the highest level of sportsmanship on and off the playing area. Any report of unsportsmanlike or inappropriate behavior may be grounds for disciplinary action. 

Club Sport Council and Officers – positions, roles, expectations, meetings  

The Club Sport Council is a student group empowered by the Office of Campus Recreation. It is composed of the president (or designee) of every club sport registered with the office of Campus Recreation. Its job is to guarantee that every club observes the University’s policies and procedures and that the interests of the club are being met. Members are required to attend meetings as scheduled. This committee makes recommendations regarding principles and procedures and other club matters as they occur.  Club Sport Council (Officer) Meetings 

Club representatives will meet at a time that will be determined by the administration and majority vote of club representatives. All clubs must have an officer in attendance and participate in all meetings. Failure to comply with mandatory attendance may result in revoked club sport status.

Accountability of Club Sport Officers and Members 

Club officers and members are responsible for all policies and procedures outlined in the Club Sport 

Guidebook.  It is the student’s responsibility to be familiar with its contents as they go about their business in administering the club.  Failure to know is not an excuse for those not observing policies and procedures. 

Clubs or individual members who fail to conduct themselves in an appropriate manner will be sanctioned. All cases of discipline will first be reviewed by the Coordinator of Club Sports and potentially the Club Sport Executive Board to determine appropriate actions. Clubs or its participants receiving sanctions may appeal the decision to the Director of Campus Recreation. Organizations or individual students filing such appeals should be aware that the Director of Campus Recreation might choose to levy a sanction greater than the one appealed. Extremely severe infractions will be referred to the Office of the Dean of Students. 

Club Sports function as part of the Montana State University campus community and are representative of the University as they travel throughout the state, the region, and the nation. Consequently, they are held to a high level of conduct both as collective organizations and as individuals. The parameters of acceptable behavior have been established by the Department of Campus Recreation, Office of Student Engagement, Montana State University and the governing bodies of each individual sport. Club officers need to be aware of these expectations and ensure their members adhere to all policies and procedures. 

Club Sport Officers Expectations 

The Club Sports Program offers a great opportunity for groups to excel at what they do best, compete! Club officers must assume the highest level of expectations to ensure success of their Club Sport and the Program. All Club Sport Officers must adhere to the following expectations: 

  1. Communication: As a student organization, communication is vital to the success between the Club Sport Officers and members as well as the Club Sport Program Staff. 
    1. Communication also involves checking the club’s compliance roster and efficiently replying to weekly emails and phone call inquiries. 
  2. Read and understand the contents of the Club Sport Handbook. 
  3. Attend all Club Sport trainings and meetings.
  4. Submit all required forms on time and completed (forms not inclusive)
    1. Practice requests
    2. Game or event schedules
    3. Master Travel form
    4. Trip Itinerary
    5. Purchase Request
    6. Annual Club Registration
    7. Budget packet
  5. Always ensure all club members are acting in proper conduct and professionalism as you are representing Montana State University, Campus Recreation, and your club. 
  6. Ensure all Club Sports members have completed the annual paperwork required to participate. 
  7. Inform club members of policies, procedures, expectations, emergency procedures, and other regulations that must be followed.
    1. Club Sports Officers need to take some responsibility for the actions of their club members.
  8. Ensure club is compliant with MSU, Campus Recreation, and Club Sports policies, rules, procedures, and guidelines.
  9. Ensure club is compliant with all local, regional, and/or national governing associations.
  10. Assure all club financial accounts and budget obligations are met.
  11. Arrange all facility reservations for club functions through the Club Sports Program Staff.
  12. For all club practices, games, or activities to occur, and officer must be present during the duration of the activity. 
  13. Inspect facilities prior to all practices, games, or activities for safety and maintenance needs.
  14. Leave facilities at requested time with appropriate clean-up. 
  15. Notify Club Sports Program Staff of all changes or updates to event schedules, practices, games, fundraising events, purchases, promotional materials, or any other club related activities. 
  16. During all Club Sports travel, officers must adhere to the following guidelines:
    1. Obey and follow all vehicle laws
    2. All passengers must have seat belts on at all times
    3. Cargo is safely stored 

 

Suggested Responsibilities of Club Sport Executives/Officers 

President 

  1. Serves as liaison between RSF and its members 
  2. Operates the club in compliance with the policies outlined in the handbook  
  3. Informs the club members of the contents of the officer handbook 
  4. Submits a current roster of members, officers, and coach, and updates as needed 
  5. Meets all deadlines of the Club Sport Coordinator
  6. Submits an annual budget in accordance with the treasurer 
  7. Prepares and submits a semester report summarizing club activities 
  8. Submits a facility request form for scheduling practice facility space 
  9. Attends all required meetings 
  10. Completes and submits all accident/incident forms to club sport coordinator 

Vice President  

  1. In the absence of the president shall assume all duties of the president 
  2. Attend CSC meetings if the president is not able to 
  3. Assists the president in informing members of the content of the club sport manual  
  4. Assists with making all deadlines  
  5. Updates all online forms (rosters, travel forms, etc.) 

Treasurer 

  1. Maintain account records 
  2. Submit necessary paperwork in a timely manner 
  3. Complete reports 
  4. Maintain club budget 

Safety Officer 

  1. Responsible for safety of organization members during practice, competition, fundraising, travel, etc. 
  2. Maintain first aid box 
  3. Monitor facility conditions 
  4. Complete and submit injury reports with President 
  5. Ensures that at least one CPR/First Aid/ AED certified club member is present at all club events. 

Fundraising Chair 

  1. Responsible for registering fundraising events with the Club Sports office 
  2. Completion of pre-and post-paperwork 
  3. Planning, initiation, coordination of member involvement in fundraising opportunities

Club Sports Tier System 

The Club Sports Tier System was put in place to organize the clubs into groups with other similar sized club sports. The tiers provide the program with structure for membership, travel, budget, how much money a club can receive, volunteer hours, and league play. During the spring club budget process clubs apply for funding and a tier placement. Any new clubs may be automatically placed in Tier 4 depending on the academic calendar. Our tiers are as follows: 

  • Varsity Tier 
  • Tier 2 
  • Tier 3 
  • Tier 4
  • Conditional - for clubs new to our program

Risk Management 

Safety Checks - The administration from RSF will be conducting safety checks (practices and games) on a random and continual basis to ensure that all safety measures are being met. During a safety check, each club must be compliant with the following items or the practice or game will be cancelled: 

  1. Safe field/court conditions 
  2. Safe equipment (appearance only) 
  3. Player eligibility (all those participating must have completed necessary paperwork and have current school ids) 
  4. First Aid packs (present and stocked) 
  5. Safety Officer present 

Concussions – Campus Rec recommends that any club member that potentially has concussion sit out of all club practices or games until fully cleared by a medical professional. 

Emergency Response Plan – Each club should provide their own emergency response plan to the Club Sport Coordinator. The Club President, Safety Officer, and/or Travel Coordinator should be involved in its creation/updates and knowledgeable of the plan to implement whenever needed. See page 21 for examples. 

Facilities 

RSF Facilities

The use of RSF facilities and equipment is a privilege and all clubs are expected to respect and be good stewards of the facilities and equipment. This includes but is not limited to supporting and envisioning division policies regarding use of facilities, cancellation of outdoor activities due to inclement weather and or field conditions, proper storage of university and club equipment. 

No alcohol, drugs, or tobacco products are permitted at RSF facilities. Clubs should be proactive in reminding visiting teams and spectators of this policy. Teams are responsible for cleaning up any trash and removing equipment and supplies from the playing area after each practice or game. Clubs must reserve space for all official activity. All requests MUST be made through the Club Sports office. Clubs are not guaranteed all the space they would like but they are guaranteed at least one practice date per week. No reservations may be made by calling Sports Facilities or the Fitness Center directly. Practicing/holding competitions as an organization without a facility reservation can result in loss of facility privileges. 

Space Options:

  • Lambert Grass Fields 1-5
  • Roskie Grass Field
  • Lambert Turf Field (halved)
  • Shroyer Gym (when available around Academics, Athletics, and MSU sponsored events)
  • South Dome ((when available around Academics, Athletics, and MSU sponsored events)
  • North Dome (when available around Academics and internal RSF programming)

Non-RSF Facilities 

The Club Sports office does not facilitate practice scheduling for spaces that fall outside of the above areas. Clubs wishing to practice elsewhere on campus will need to reach out to the Registrar.

Non-MSU Facilities 

Clubs that choose to use facilities not managed by Campus Rec must communicate this with the club sports office. Clubs are not authorized to sign any agreement or contract without the approval of Club Sports.  

Home Events 

For all home events, a Home/Facility request form must be submitted. The form must be submitted at least 10 days prior to the date of your event to receive consideration. Requests are considered on a first come, first serve basis. 

Spectators  

Spectators are welcome at club-related activities but do not have facility use privileges.  

Holding Special Events 

The Club Sport Coordinator will be the central contact for all entities for all the following entities on campus: 

  • Scheduling 
  • Parking/police/road closures on campus 
  • Catering 
  • Equipment rentals 
  • Security 
  • Clean up 
  • Campus facilities (power, dumpsters, grounds) 

All initial meetings will be set up by the Club Sport Coordinator and they are to be cc’d on emails that may take place between the club and the other departments.  

 

COACHES

Coaches/instructors are not a requirement for Club Sports; however, it is important to know the guidelines of your national governing body (if applicable) because some do require organizations to have coaches with certain certification levels. Camups Recreation does not have the expertise to determine the technical skills of a coach/instructor and, therefore, rely on the judgment of the student organization members to evaluate those qualities and skills. If an organization feels the expertise of a coach or instructor would be an asset, it is the organization's responsibility to secure the services of an instructor or coach. The person who serves in this role will not be considered an employee of Montana State University or Campus Recreation and cannot be paid by University funds.

  1. Requirements
    1. Each club is given 1 pass per year for 1 coach that is comped. Additional coaches may purchase a gym pass for $50/semester.No exceptions. Clubs violating this rule may lose practice space/time. 
      1. These pass options only apply when a club is practicing indoors regularly.
    2. MSU Volunteer Agreement Form on file (annual)
    3. Coaches Agreement Form on file (annual)
    4. University mandated Title IX training (bi-annual renewal)
    5. Concussion Education & awareness training (webinar-based) (Bi-annual renewal)
    6. RSF Fitness Center Membership (on-campus clubs practicing in RSF facilities)
  2. Coaches and Instructors must abide by the following guidelines: 
    1. The coach/instructor shall be aware of and follow all University and Campus Recreation procedures relative to the Club Sports program as provided for in the Club Sports Handbook. 
    2. The coach/instructor should restrict their contributions to coaching and should refrain from activities involved in the organization’s management. The organization is first and foremost a Club Sport. The philosophy, and key, to the success of a Club Sports program has been the continued emphasis placed on student leadership and participation. Therefore, matters involving the management of the Club Sport must be left to the student members. The student leaders, not the coach, must serve as the liaison between the organization and Campus Recreation staff. 
    3. Club Sports business matters (i.e. hosting tournaments, submitting forms, and requesting facilities and equipment) must be coordinated by the organization members, with the coach/instructor serving in the advisory capacity. Club sport activities and events should not be left solely to the coach or single student leader. 
    4. Participation in the Club Sports program is completely voluntary. Monetary rewards or scholarships shall not be promised or given any player or prospective player by the coach. Where Club Sports scholarship funds have been established, a committee of organization members shall decide who will receive these rewards according to the written guidelines for that account.
    5. Coaches and instructors should help ensure good sportsmanship at all times. Club Sports members are representatives of Montana State University and should conduct themselves in a manner that does not detract from the reputation of the University. This includes competitive situations on and off-campus. 
    6. Campus Recreation has an obligation to protect the student members of the Club Sports program. If, in the Campus Recreation staff’s opinion, the students are being neglected or misled by the coach/instructor, or if the coach/instructor is not working in the best interest of the organization, the voluntary relationship of the coach and organization will be dissolved and all interaction ceased. 

Campus Recreation and the Club Sports Program has the right and obligation to protect the club by relieving any coach from their position if they are not deemed to be working in the best interest of the club. The dismissal of the coach is not subject to appeal. 

Club Sports Marketing 

Campus Rec Marketing 

The RSF Department will host a primary website that lists all clubs and their contact information. The department will also market all clubs at tabling events around campus.  

Social Networking Sites 

Club Sports are encouraged to promote themselves via social networking sites such as Instagram, Facebook, Twitter and YouTube.  When creating a group/website to promote a club and disseminate club information, the official club name must be used as the group name ________ Club at Montana State University or MSU.  Any pictures, events, and/or discussions on the group page must uphold the proper images of the club, Campus Recreation, and the University, and must not include inappropriate language, express any negative attitudes towards individuals/staff or other clubs/their members, or display any inappropriate behavior by club members as noted.  This applies as well for individual club members when their actions are made as a Club Sport athlete and in representation of their respective Club. Club websites and social media accounts MAY NOT be used to promote parties, socials in which alcohol will be consumed, or anything of that nature Any information found on group pages are subject to all the policies outlined in this guidebook.  Group pages must be kept current and up to date. It may be more beneficial for clubs to utilize pages instead of groups on social networking sites. 

  • Be Respectful: Do not post material that is profane, obscene, libelous, threatening, abusive, harassing, hateful, defamatory, or embarrassing to anyone. If you are unsure about your post, discuss the content with the marketing manager and/or professional staff before posting.
  • Remember: You are representing the college and current/prospective students, their parents, college administrators, etc. may be viewing your posts. Ensure all posts are appropriate, accurate, and attractive. If a social media account is misused and/or any posts are made that do not comply with policy, privileges may be revoked and appropriate corrective action will be taken. 

Sponsorships 

Club Sports are encouraged to solicit and garner sponsorships from businesses and family members to help with club finances. Please be careful with what you sell and that you can deliver what is discussed.  

Use of the Bobcat Logo and Name on Club Gear 

Club Sports have the privilege of requesting to use the logo and name for use on club gear. The following criteria and request process must be followed:  

  • Club Sport must be currently registered with the MSU Office of Student 

Engagement and meet all criteria for being a registered student organization before pursuing this option.  

  • Must be a registered Club Sport for two consecutive years.  
  • Club Sport must be actively competing at a national or regional level. 
  • If your club has met the above criteria a request letter is required stating the following:
  • Why does your club wish to use the “MSU” or “Bobcat” name? Please describe your club activities thoroughly. 
  • Outline how utilizing the “MSU” or “Bobcat” name will benefit your club (sponsorships, competition, etc.).  
  • In what way(s) do you plan to use the name? Jerseys, website, transportation, advertising and promotions, etc.? 
  • Please list the names, titles and/or roles of all coaches, trainers, or advisors working or associated with your group. 
  • Provide: Names of all club leaders, their mailing addresses, email addresses, as well and the website address of any club webpages and/or social media handles. 
  • Note - This letter must come from club leadership AND be co-signed by club advisor. 
  • Send this letter to the Coordinator of Club Sports for review and potential acceptance. Please allow 2-3 weeks for the review process.   

Club Sports Funding 

Funding Purpose & Source 

Club Sport funding at MSU is in place to support registered Club Sports to assist them in meeting their club goals and foster positive student development.  Up to $75,000 will be reserved from the Student Organization Fee and given to the Club Sports Executive Board to allocate to registered Club Sports.  

General Club Sports Funding Application Process 

The club funding application process will happen every spring semester for funds allocated for the upcoming school year. The process and corresponding dates with it will be discussed and heavily outlined at the Spring Club Sports Council meeting every year.  

Club Sports Executive Board (CSEB) 

The Club Sports Executive Board will determine, by application, the tier level of each of the Club Sports.  After the tier level for a club has been determined, the CSEB will then allocate money to the club based on their budget in the application process.  The CSEB shall comprise seven total members (one chair and six voting members).  The board will be advised by the Coordinator of Club Sports, who will not have any voting rights.  Four voting members will represent a quorum and must be present to make funding decisions and tier level placements.  The CSEB Chair will serve as a tiebreaker if necessary.   

Club Sports Post Season Travel Fund 

The Club Sports Executive Board saves some money for post season travel awards. If clubs qualify for postseason competitions (regionals, nationals) they may apply for an award. The application process is on Cats Connect. The process for voting on an award typically takes 3-4 weeks. 

Fundraising Opportunities  

See lists provided at the beginning of the semester with dates and approximate times for the school year. Clubs will be given a contract from Sport Facilities that lists the dates that your club is expected to help. This contract will be signed by the club president and sport facilities representative. Clubs must have a bank account prior to handing in paperwork for payment.  

  

Club Sports Travel 

Eligibility 

All club members wishing to travel to participate in club activities must be eligible for club 

sport participation be included on the Club Roster registered with the Club Sport Coordinator and have completed their annual Participant Travel Waiver and Concussion Agreement Form. Failure to do so may result in loss of travel privileges for the individual and/or club.  

Paperwork 

Travel paperwork should be completed on Cats Connect. 

  • Participant Travel Waiver (all members, once academic year/before travel)
  • Master Travel Form (no less than 5 days in advance, for every trip)
  • *Travel Letter Requests (check box on  Master Travel Form)
  • Post Travel Form (to complete no more than 48 hours after trip return)

*For those students wanting documentation for their classes please request this from the Club Sport Coordinator prior to 5 days in advance. This will not excuse absences but will verify that you will be traveling with your club. 

Vehicles 

Enterprise - Clubs that wish to use Enterprise for their travel must submit a request via the Cats Connect form at least 5 business days prior to needing a vehicle. Clubs are not allowed to schedule their own arrangement with Enterprise. All payment will go through the RSF office.

Driver Responsibilities per the MSU Student Travel Policy 

  1. Each driver must agree that they will: 
  2. Have a valid U.S.  driver’s license 
  3. Use seatbelts or other available occupant restraints and require all occupants to do likewise in accordance with state laws. (The number of passengers may not exceed the number of seatbelts) 
  4. Operate the university vehicle in accordance with university regulations, know and observe all applicable traffic laws, ordinances and regulations, and use safe driving practices always 
  5. Assume all responsibility for any and all fines or traffic violations associated with his/her use of a university vehicle 
  6. Not drive under the influence of drugs or alcohol or while tired 
  7. Not transport unauthorized passengers such as hitchhikers, family members, or friends 
  8. File a travel itinerary (via Trip Itinerary form) with the Campus Rec office if taking an out of town trip 
  9. Turn off the vehicle, remove the keys and lock the vehicle when it is left unattended 
  10. Drive the vehicle at speeds appropriate for the road conditions 

 

Before leaving the parking area, inspect the vehicle for safety concerns, checking tires, wipers, lights, and other safety equipment for observable defects. Report any defects immediately to Enterprise to determine if the vehicle is safe to operate.Immediately report all accidents/incidents to the prescribed authority 

Hotel Reservations 

  1. When making hotel reservations with costs to be deducted from annual club funding, reservation requests must be made through the club’s respective page through Lucid Travel.
  2. AirBnB requests should be sent over email to the Club Sports administrative staff member and should include dates and number of members who will be lodged. 

All lodging reservation requests must be made to the Coordinator of Club sports no later than 5 business days prior to trip departure. The sooner, the better. 

Travel Expectations 

  1. While traveling, Club Sports members are, as at all other times, expected to conduct themselves in an appropriate manner as stated in Article II. 
  2. The purpose of travel is to participate in club activities. 
  3. Clubs are encouraged not to travel at late hours or very early hours when it may be harder to stay alert. 
  4. Drivers are required to know, obey, and uphold all traffic laws. Drivers are personally responsible for any traffic violations. Students will not be reimbursed by their club or the club sport coordinator for any violations.   

Club Conduct Code 

Montana State University expects all students, student organizations, and club sports to conduct themselves as honest, responsible and law-abiding members of the academic community and respect the rights of other students, members of the faculty and staff and the public to use, enjoy and participate in the university programs and facilities. Student conduct that disrupts, invades or violates the personal and property rights of others is prohibited and may be subject to disciplinary action. Students are held to RSO policies set forth by the Office of Student Engagement found at http://www.montana.edu/engagement/organizations/policies.php

Proscribed Conduct 

Any student found to have committed a violation of the student conduct code is subject to disciplinary sanctions outlined in the student conduct code. For a full list of offenses that constitute violations of the student conduct code and can lead to serious disciplinary action, including suspension or expulsion from the University, please visit http://www2.montana.edu/policy/student_conduct/ 

Alcohol/Tobacco/Drugs 

Club Sports are prohibited from consuming and/or possessing alcohol at any sanctioned club events.  Alcohol is prohibited at all Campus Rec facilities including on property owned (boats, vehicles, etc.) or rented (other facility rentals) by the University. Further, clubs cannot sponsor, host, endorse or promote any activities in which alcohol consumption is the prominent activity.  This includes, but is not limited to:

  1. Hosting an event in which alcohol consumption is the prominent activity (including parties, etc.) Exception: fundraisers at a licensed vendor (Bridger Brewing holding an event for your club). 
  2. Promoting an event in which alcohol consumption is the prominent activity (including fundraisers, parties, etc.). 
  3. Allowing club members, visiting club members, and club event spectators to possess or consume alcohol while at RSF facilities or site of competition/event, including events held off-campus and at other institutions unless the alcohol is provided by a licensed vendor that can provide the necessary insurance.  
  4. Allowing club members or visiting club members to participate in competition/event while intoxicated. 
  5. Suggesting to potential and/or current members that the club hosts parties, campfires, meetings, or other events in which alcohol is consumed. 
  6. Club Sports does not allow the use of drugs and Clubs and/or individuals are subject to the University Alcohol and Drug policy. 

Definitions of Club Sports Penalties 

  1. Suspension 
    1. Suspension of a Club Sport includes the loss of the club’s ability to use allocated facility space for practice or for a special event, and to represent Montana State University in competition or any sort of travel.  A club’s suspension means immediate cease in club activity, until the suspension is lifted. 
  2. Probation 
    1. A club that is put on probation is subject to suspension with or without warning in the event of a second Club Sport Program, Campus Recreation or University policy violation. 
  3. Warning 
    1. A warning is issued to a club as stated in the Club Sport Policies and Procedures.  A club that has received a warning may be suspended for a second violation without being subject to probation. 

Assessment of Penalties 

  • Expectations 
    1. Club Sports (and/or their member(s)) that portray a negative image during participation on or off campus will receive no less than a warning for improper behavior.  Depending on the severity of the incident(s) a club in violation may be suspended from the Club Sport Program without warning, as a direct result of improper behavior. 
  • Eligibility 
    1. Clubs using an ineligible participant will receive no less than a warning.  If the problem persists, or more than one ineligible participant is discovered, the club may be suspended from the Club Sport Program. 
    2. Clubs that do not have officers that meet the eligibility requirements set forth by the Office of Student Engagement or the Club Sport Program will not be able to complete registration for either office and will not be considered an official club. 
  • Registration 
    1. Potential clubs that do not complete the recognition process by the deadlines set forth by the Office of Student Engagement will lose status as a club sport within the Club Sport Program.  Loss of status can include loss of reserved facility space (recurring or special event), loss of all funding for the entire academic year, loss of travel privileges, loss of ability to represent Montana State University in competition or any other travel, and loss of all other benefits of the Club Sport Program. 
  • Facilities 
    1. Violations of individual facility policies are subject to the penalties set forth by the facility’s governing program area, as well as penalties set forth by the Club Sport Program.  Failure to utilize facility during scheduled recurring practice time without prior notification of the Club Sport Staff can result in the loss of scheduled practice time.  Severe violations as determined by facility staff, in conjunction with the Club Sport Program, will result in the loss of the privilege to reserve facility space for hosting special events.  Facility violations may also result in suspension from the Club Sport Program and loss of all facility use including previously scheduled facility reservations.    
  • Travel 
    1. Travel Eligibility 
    2. A club that allows an individual(s) that does not meet travel eligibility requirements to travel with the club will be suspended from travel for a period of two (2) weeks.  A second offense will result in a travel suspension for up to 6 months.  All suspensions will occur regardless of previously scheduled out-of-town competitions that may be scheduled during the suspension period. No reimbursements will be provided to the club for missed competitions. 
  • Travel Paperwork 
    1. A club that does not turn in the proper paperwork required for a trip, by the given deadlines before and after traveling will be suspended from travel for a period of two (2) weeks.   A second offense will result in a travel suspension for up to 6 months.  All suspensions occur regardless of previously scheduled out-of-town competitions that may be scheduled during the suspension period. No reimbursements will be provided to the club for missed competitions. 
  • Travel Expectations 
    1. Upon review by the Coordinator of Club Sport of violation(s) of the Travel Expectations, violating clubs may be suspended from travel or suspended from the Club Sport Program.  All suspensions will occur regardless of previously scheduled out-of-town competitions that may be scheduled during the suspension period. No reimbursements will be provided to the club for missed competitions. 
  • Alcohol/Tobacco 
    1. Club Sports that violate the Club Sport Program Alcohol Policy will be suspended indefinitely from the Club Sport Program (time-period determined by Club Sport Program, Campus Rec, and/or University administrators).  Severe violations may result in forwarding of the case and supporting evidence to the Montana State University Office of Dean of Students for further sanctioning. 
  • Social Networking Sites 
    1. Club Sports and/or member(s) that violate the Club Sport Program Social Networking Sites Policy will be suspended indefinitely from the Club Sport Program (time-period determined by Club Sport Program, Campus Rec and/or University administrators).  Severe violations may result in forwarding of the case and supporting evidence to Montana State University Office of Student Rights and Responsibilities for further sanctioning. 
  • Monthly Club Sport Program Meetings 
    1. A club that one meeting in a semester may be suspended for the remainder of the semester.  A club that misses two or more meetings throughout the entire year will be suspended for the remainder of the school year, including summer. 
  • Recognized Student Organization Handbook 
    1. All violations of the policies set forth in the RSO Handbook are subject to penalty as determined by the Office of Student Engagement.  Violating clubs may also be subject to suspension from the Club Sport Program. 
  • Appeals 
    1. Clubs or individual members who fail to conduct themselves in an appropriate manner will be sanctioned. All cases of discipline will first be reviewed by the Coordinator of Club Sports to determine appropriate actions. Clubs or its participants receiving sanctions may appeal the decision to the Director of Campus Recreation. Organizations or individual students filing such appeals should be aware that the Director of Campus Recreation might choose to levy a sanction greater than the one appealed. Extremely severe infractions will be referred to the Office of Student Success. 

Emergency Action Plan  

An emergency action plan is a written outline detailing how Club Sports members are to respond in an emergency.  

Our goal is to BE PROACTIVE, NOT REACTIVE!  The Club Sports members and coaches/instructors need to take every precaution to prevent accidents and injuries, however accidents do happen. In the event of an Emergency at a Club Sports event, the Club Sport will take the following steps: 

Action Plan Roles 

  • Initial Responder renders immediate first aid and controls situation, this is the individual on the team who has the highest level of medical training. 
  • Emergencies are often charged with emotion and confusion. Someone needs to take charge. This person needs to be competent and have a sound knowledge of CPR & First Aid. The “Person in Charge” should display confidence to keep others calm and collected. 
  • Call Person is the individual appointed by the initial responder to call MSU Police or 911. (dependent on location of the Club Sport event) 
  • Club Sport Officer or designee in absence will aid in crowd control  

During a Club Sport Event 

Life Threatening Medical Emergency 

  1. In the event of a medical emergency or injury, the Initial Responder will give immediate first aid while assigning a Call Person. Do not move a seriously injured person unless there is a life-threatening situation. (For on-campus emergencies our police services response time is minimal. For off campus events, the response time may be a little longer but remember, it is in your best interest to wait for a higher standard of care so the patient is only moved one time.) 
  2. When instructed by the Initial Responder, if on-campus the Call Person will contact 911 from any University phone or from a cell phone. If the incident occurs off-campus please call 911 for dispatch.  
  1. While on the phone, give your name, location, telephone number and as much information as possible regarding the nature of the illness or injury, whether the victim is conscious, etc. Do not hang up the phone until all information is rendered. 
  1. The Call Person is also responsible for meeting MSU Police to direct them to the emergency. 
  2. Club Sports Officers or Designee is to aid the Initial Responder in what is needed. (i.e. patient care and crowd control) 
  3. A Club Sports Officer will contact the Club Sport Coordinator as soon as possible. If a voice message is received please leave a detailed message including: the name(s) of injured participant(s) and a number, description of the incident, what hospital the participant will be in and a phone number where you can be reached. 
  4. A Club Sports Club Officer is to complete an Incident Report Form and submit it to the Club Sports Coordinator within 24 hours of returning to campus or within 24 hours of the incident if on campus. 

DURING TRAVEL TO AND FROM A SPORT CLUB EVENT 

Life Threatening Medical Emergency 

  1. In the event of a medical emergency or injury during travel, the Initial Responder will give immediate first aid while assigning a Call Person. Do not move a seriously injured person unless there is a life-threatening situation.  
  2. When instructed by the Initial Responder, the Call Person will contact Emergency Medical Services (EMS) 911. While on the phone, give your name, location, telephone number and as much information as possible regarding the nature of the illness or injury, whether the victim is conscious, etc. Do not hang up the phone until all information is rendered. 
  3. The Call Person is also responsible for watching for EMS to arrive and direct them to the emergency. 
  4. Club Sports Club Officers or the Designee is to aid the Initial Responder in what is needed. (i.e. patient care and crowd control). 
  5. A Club Sports Officer will contact the Club Sport Coordinator as soon as possible. If a voice message is received please leave a detailed message including: description of the incident, the name(s) of injured participant(s) and a number, what hospital they will be located and a phone number where you can be reached. 
  6. A Club SportsClub Officer is to complete an Incident Report Form and submit it to the Sport Club Sports Coordinator within 24 hours of returning to campus or within 24 hours of the incident if on campus.  

FIRST AID KIT PROTOCOL 

Each Sport Club is responsible for securing and maintaining a first aid kit and be present during all Club Sports events. All Club Sport events taking place in Hosaeus Fitness Center do not need first aid kits. The Fitness Center provides onsite emergency supplies at the Front Desk. Please be aware that the Fitness Center will not provide tape, bandages, etc. if it is not an emergency.   

INCIDENT DOCUMENTATION 

Incident Report Forms are available on the MSU Club Sports website. It is recommended to keep these forms in your first aid kit for easy accessibility at all events. These forms will be filled out for any incident that involves a Club Sports member, coach, advisor or visiting team involved in a Club Sports event. Please note, if you open your first aid kit, you should provide documentation as to what happened, the exceptions, regular athletic tapings (i.e. daily ankle wrap) and blister treatment.  

INCIDENT REPORT FORM 

This form is to be used for any injury that occurs in a Club Sport event that you determine is serious enough that the injured person should seek further medical attention (even though injured person may not). This form must be submitted to the Club Sports Coordinator’s mailbox within 24 hours of returning to campus or within 24 hours of the incident if on campus.