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IMPORTANT NOTE: To be eligible for this opportunity, you must be accepted into an MSU graduate program. You may apply before you are accepted, however, securing a position is contingent on successful admission for Fall 2020.

Department Name: MSU Office of Student Engagement (OSE)
Position: Graduate Assistant (GA)
Number of Positions Open: 1

Department Description

The Office of Student Engagement (OSE) provides and facilitates student engagement opportunities for MSU students through a variety of programs, events, services, and activities. We are THE HUB for students interested in connecting with their fellow Bobcats through student government, student organizations, programs and events, and engaging in service to the community. OSE is in the Division of Student Success and is located in the student union.

Description of Opportunity

Position duration

This position is for 19 hours/week for 10 months (AY), August 1-May 31.

Roles and responsibilities

This position’s main responsibility is to support the 260+ registered student organizations. However, if other areas of the Office of Student Engagement is of interest to the candidate to gain experience and skills, OSE can be flexible.

  1. Student Organization Leadership Development:
    1. Coordinate and manage student organization incentive program.
    2. Assist in planning and implementation of annual Student Organization Leadership Conference in the fall.
    3. Plan and implement monthly student organization leader and advisor trainings.
    4. Develop a program to “onboard” new student organizations that form.
    5. Manage annual student organization awards.
  2. Communications
    1. Manage annual student organization registration process, which includes club storage and mail spaces.
    2. Compose and disseminate bi-monthly Club News e-newsletter and other announcements.
    3. Provide guidance and content for student organizations section of OSE website.
    4. Serve on committees as necessary to represent OSE and student organizations.
  3. Student Organization Support
    1. Act as consultant and guide to student organizations who need assistance planning their events/programs, which includes connecting to resources and potential collaborations.
    2. Understand university policies and procedures, to serve as a guide to student organizations.
    3. Serve as resource to student organizations on club funding, including assisting with funding applications and fundraising ideas.
    4. Compose and disseminate travel verification letters for traveling clubs.
    5. Use information from needs assessment of student organizations to inform programming and services.
    6. Assist staff in helping arrange student organization travel and logistics.
  4. Engagement Software Support
    1. Manage annual student organization registration in the engagement tracking software.
    2. Assist Program Manager maintaining and updating processes in the engagement tracking software.
    3. Strive to become an expert in and “go-to” for registered student organizations in utilizing the tool.
  5. Event Planning & Management
    1. Coordinate two Involvement Fairs, which brings nonprofits and student organizations to campus to help recruit volunteers and members.
  6. Supervision
    1. Supervise one undergraduate employee, who serves as a club assistant.
  7. Customer Service
    1. Provide customer service within the Office of Student Engagement, greeting walk-in traffic as necessary, including meeting with students regarding how to get involved on campus.

Field-based skill description

The GA in the Office of Student Engagement will gain hands-on experience working one-on-one work with college students. The 260 registered student organizations at MSU represent a variety of viewpoints, interests and cultures. Working in the OSE will allow the GA to interact with students from all backgrounds. They will also develop a deeper understanding of university policies and procedures and how to relay often complex information to students in a relatable way. They will also have the opportunity to supervise a student employee, allowing them to gain valuable skills in supervision. The GA will also have great opportunities to build new programs and assess needs of student organizations, allowing them to put research and knowledge into practice to support our growing student organization population at MSU.

Transferrable/portable skill description

This position will help the GA develop facilitation skills for presentations and trainings, program development and management, interpersonal skills, problem solving, communication (verbal and written) skills and understanding best practices in the field of student affairs.

Preferred skills/qualifications

  • Strong organizational skills
  • Oral, written, and/or nonverbal communication skills
  • Professionalism and maturity
  • Ability to work independently and as a team
  • Ability to learn and utilize online tools with ease
  • Past experience in a student organization (member or leader) during undergraduate career OR experience working with college students
  • In addition, you will be expected to meet all of the Graduate School Qualifications:
    • Full-time, degree-seeking graduate student accepted into a graduate program at MSU
    • Maintaining term enrollment of 6 credits
    • Cumulative and program of study GPA of 3.0 or better
    • Making progress toward the achievement of their degree
    • Meet academic requirements of a GTA position:


  • This position was developed in partnership with the Adult & Higher Education program.
  • Students who are enrolled in another department or graduate program at MSU are also eligible to apply.

Performance and Feedback

  • The general philosophy of the OSE is to provide feedback on an ongoing basis.
  • Formal feedback also will be provided on an annual basis using the standard Graduate School GTA Annual Review form.


  • Stipend: $1,100 per month over a 10-month period, August to May.
  • The appointment is for an average of 19 hours/week
  • Per the Collective Bargaining Agreement, an additional payment of $130, during the Academic Year (Fall and Spring) only, to defray costs including, but not limited to, living and healthcare costs.
  • Tuition waivers for up to 10 credits/term are available for successful candidates but is not guaranteed
  • The student is responsible for all university fees.
  • This GTA appointment is a part of a Collective Bargaining unit represented by Graduate Employee Organization (GEO), and the Montana Education Association‐Montana Federation of Teachers, MEA‐MFT. The Collective Bargaining Agreement can be found at You will be bound by the terms and conditions in the Collective Bargaining Agreement, applicable policies of the University and Board of Regents, and applicable state and federal laws.
  • If non-academic issues arise, the GTA may take concerns to their supervisor or the University’s Human Resource Department.

To apply for a position

Please submit the following to Randi Maiers, Office of Student Engagement, (electronic submissions only, please). Priority review date will be April 3rd, 2020, however, position will be open until filled.

  1. Current resumé or CV
  2. Contact information for two professional references
  3. Letter of interest for this position


Randi Maiers
Student Organization Program Manager
Office of Student Engagement