Attendees:

Kim Obbink

Stephanie Gray

Christa Merzdorf

Jen Raymond – Council Support

    

Call to order/approval of minutes

  • Chair Kim Obbink
  • Minutes approved 

 University Information Announcements

  • An early start to the MSU semester will bring an early start to the Outreach & Engagement meetings and early send out of the RFP.

Action Items from Agenda

Update on Strategic Plan – Stone ~

  • No updates on the Strategic Plan at this time - per Cody Stone in an email before the meeting. He was unable to attend.

Review draft of Operating Procedures document - Obbink ~

  • All in attendance to review the Operating Procedures document during this meeting and made suggestions and changes. – All
  • Vice Chair is a good idea for Outreach & Engagement Council to consider. The Operating Procedures document is good for historical purposes as well. – Obbink
  • Monthly meeting to be arranged by members schedules to be more accommodating to our members, especially our students. – Obbink/Merzdorf
  • Under ‘Purpose’ insert something about the grants. Add University wide award. – Gray
  • Student Representative (ASMSU) added to members list. – Gray
  • Is it possible to add a Graduate School representative to the council in the future?... – Gray
  • Would the addition be a student or a staff member of the graduate school? – Merzdorf/Obbink
  • We have tried to fill the open council positions on multiple occasions this year. - Obbink
  • What about adding someone from Diversity, the American Indian Center or ??- Kipfer
  • Council meeting attendance rules to be added to the Operating Procedures and sent to Council members for their input. – Obbink
  • Council member terms to be checked for term limits and new members appointed where term limits have ended, and they are not reappointed. - Obbink

Seed grant carry over to FY21 – Obbink ~

These are the 4 grant recipients who have asked to carry over their seed grant funding due to being unable to fulfill their agreements during the FY20. Obbink will circle back with budget to make sure they will approve the carry over for recipients.

  1. Anderson – Reimagining Rural - $5k
  2. Bartz – Inclusive Community Camp - $1500
  3. Moyce – Scientists & Latinos Against Disparities - $1300
  4. Phillips – Water Quality Outreach - $5k

Sample attached – Report from Marsha Goetting on seed grant 2019 – define questions and format to request final report from others. ~

  1. Numbers of partners and number of participants and a brief description of who they are as just a number doesn’t really tell much.
  2. Outcomes?
  3. How did each partner benefit? Partners roll in the project.
  4. Surprises & unintended consequences
  5. What would you do differently?
  6. Budget report
  7. Any published work or promotional materials & add grants in the works or resulting from this project
  • Merzdorf would change the order of the questions and added a few details to the questions.
  • Spreadsheet or questionnaire? – Obbink
  • Merzdorf prefers questionnaire style and Gray prefers spreadsheet style. Obbink and Raymond to figure it out and let members know what is made for review. - Obbink

Member Feedback / Announcements

  • Capture what we can from the strategic plan for the Carnegie Classification. – Gray
  • Activity Insight would be great to use for this if more would utilize it. - Obbink

Action Items from meeting

  • Email to go out to all to review the Operating Procedures document and email responses Obbink or Raymond with suggestions. – Obbink
  • Circle back with Budget office and confirm the four seed grant recipients above can be granted an extension to use their funding. – Obbink
  • Obbink & Raymond to compile the questionnaire/spreadsheet to send questions to seed grant recipients for final report.

    Next Meeting: August 14, 2020, 1:30 p.m. Barnard Hall 128/Webex