Online Grading Instructions

Grading Timeline:

  • Grading opens during the final week of regular classes.
  • Grading MUST BE COMPLETED by Start of Business (8am) on the Tuesday following finals.
  • We recommend grade be entered within 48 hours of the final exam; HOWEVER, grading MUST BE COMPLETED by Start of Business (8 am) on the following Tuesday.
  • After this date, grades may only be changed by submitting a completed grade change form.
    • Grade Change form is required for each ungraded student.
  • The DocuSign forms for I-Grade Authorization, Grade Change/Missing Grade, and I-Grade Deadline Extension can now be found in MyInfo under the Faculty Services tab.

highlight faculty services tab and docusign forms

For general inquiries regarding grading, please call the Registrar’s Office direct line at (406) 994-6650.

Description

When logging in to MyInfo for faculty grading you will notice some changes.  You can find out more information regarding the MyInfo Upgrade on the UIT Current Projects update page.

Login Information:

  1. Start by going to MyInfo- MSU Bozeman: https://www.montana.edu/uit/esg/resources/myinfo/
  2. You will use your standard netid and password to log into MyInfo.
  3. If you cannot remember your Password and are foiled by the security questions, please use the Self-Service Password Portal at https://pwreset.montana.edu/react/or contact the helpdesk at (406) 994-1777.
  4. Navigate to the Faculty Services tab and find the Final Grade Entry B9 link.

highlight final grade entry link

Navigation, Filtering, Tips and Tricks

    1. Courses are sorted by CRN but you can sort any column in ascending or descending order by clicking on the arrows at the top of the column. You can only sort by one column at a time. 
    2. You can Rearrange the Columns by Drag and drop the columns to re-order. This is not working as of 5/11/22. We are aware of this issue and working to correct it. Thank you for your understanding.
    3. If a course you are teaching is missing from the list, it could be because you are not listed as the instructor of record for the course in Banner. For assistance with updating an instructor of record, please contact a member of our Academic Scheduling team by emailing [email protected]
    4. You have 60 minutes to enter the class grades. We recommend “Saving” frequently to ensure that you do not a “time out” error.
    5. Grade can be changed easily as long as it is done in a timely manner. Once grades have been “rolled” or set to the student’s permanent academic record, the grade cannot be changed online. 
    6. For those students who did not complete the course, select an “F” and enter the last date they attended. If the student never attended, please list the first day of class.
    7. An asterisk next to a grade means the course is being graded at a Non-College Level
    8. Courses that are taught as Pass/Fail courses must be graded with only “P” and “F” grades.
    9. Courses not taught as Pass/Fail cannot be graded with “P” grades.
    10. Faculty may not enter “W” grades.
    11. Faculty may not enter “AU” grades
    12. “I” Grade (Incomplete)
      1. When an Incomplete “I” Grade is assigned the page will automatically transition to the Incomplete Grade tab which will allow you to adjust the Incomplete Final Grade as well as the Extension Date.

highlight of I grade entry

Grading Information:

      1. Grading Status: The grading status column show the progress towards entering your grades.

                                Completed= all grades have been entered

                                In Progress= some grades but no all have been entered

                                Not Started= no grades have been entered highlight grading status

2. Rolled Grades: Until grades are rolled, you may still make changes.

                                Completed= all grades have been rolled

                                In Progress= some grades but not all have been rolled

                                                *If just W grades have been rolled this will still show “Not Started”

                                Not Started= no grades have been rolled.

Faculty: the Registrar's Office rolls grades. You do not have to take any action after entering grades for your courses for grades to be rolled.

highlighted rolled status

3. Pagination Controls

If you teach multiple sections, you may need to utilize the pagination controls to change the per page display and navigate through all the pages.  This control exists in both the CRN summary section as well as in the actual rosters. 

Pagination is default to show 25 students per page.highlighted pagination controlsclose-up on pagination

How to Grade a Course Manually

  1. To begin grading, click on the class you wish to gradehighlighted course to grade
    • Once a course is selected the roster will populate below. Scroll down to the roster and in the Final Grade column, click on the drop-down box and select the grade for the student.  If there is no drop-down available, the class is not yet open for grading or the grade has already been rolled to academic history and is not available for updates. highlighted final gradehighlighted grade dropdown
      1. Grading Notes
        1. W grades will show as “Not Gradable” and there is no further action needed on your part.
        2. Last Attend Date-
          1. Required for all F Grades
          2. Must be within Start and End of term
          3. date format is MM/DD/YYYhighlighted last date of attendance
          4. You do not need to enter all grades at once. When you are finished grading, scroll to the bottom of the page to save.
            1. Click Save to save the grades. highlighted save in lower righthand cornersave successful highlighted
            2. The Reset button will clear all unsaved grades. highlighted reset button
            3. “I” Grade (Incomplete)
              1. When an Incomplete “I” Grade is assigned the page will automatically transition to the Incomplete Grade tab which will allow you to adjust the Incomplete Final Grade as well as the Extension Date. highlighted I grade extension

Grading Timeframe

  • Grading begins during the final week of regular classes.
  • Grading MUST BE COMPLETED by the Start of Business on the Tuesday following finals.
  • We recommend Grades be entered within 48 hours of the final class meeting or the final exam, HOWEVER, grading MUST BE COMPLETED by the Start of Business on the following Tuesday.
  • After this date, grades may only be changed by submitting a completed grade change form.
  • Instructors who do not enter their grades by the grading deadline will have to submit a completed grade change form for each ungraded student.

 

For general inquiries regarding grading, please call the Registrar’s Office direct line at (406) 994-6650.

 

Grading Timeframe

  1. montana.edu to Faculty & Staff to My Info to Log in to MyInfo (NetID).
  2. Enter your NetID in the Username field.
  3. Enter your NetID password.
  4. If you cannot remember your Password and are foiled by the security questions, please use the Self-Service Password Portal at https://pwreset.montana.edu/react/ or contact the helpdesk at 994-177.
  5. Click the “Login” to “Faculty Services” to “Final Grades”.
  6. Select the term from the drop-down menu.
  7. Click the “Submit” button.
  8. From the drop-down menu, select the course you wish to grade.

** If a course you are teaching is missing from the list, it could be because you are not listed as the instructor for the course in Banner.  For assistance with updating an instructor of record, please contact a member of our Academic Scheduling team by emailing [email protected]

  1. Click the “Submit” button.
  2. You now have 60 minutes to enter the class grades. When you click “Submit,” your time is reset and you may continue entering grades.
  3. Use the pull-down menu next to each student’s name to select the appropriate grade.
  4. For those students who did not complete the course, select an “F” and enter the last date they attended.  If the student never attended, please list the first date of class.
  5. Make sure you enter grades on all the “Record Sets,” more commonly referred to as “pages.”
  6. If you have large grade rosters we recommend you save your grades by clicking “Submit Grades” after every few grades, or after each grade if you prefer.
  • The grades you entered can be changed easily as long as it is done in a timely manner. Once the grades have been “rolled,” or set on the students’ permanent academic record, indicated by a “Y” next to the grade box, grades cannot be changed online.
  • An asterisk next to a grade means the course is being graded at a Non-College Level
  • An “N” grade may only be used for certain below 100-level Math or specific Graduate Research courses.
  • Courses that are taught as Pass/Fail courses must not be graded with any letters except “P” and “F”
  • Courses that are not taught as Pass/Fail courses must not be graded with “P” grades
  • Faculty may not enter “W” grades
  • Faculty may not enter “AU” grades
  • ‘I’ GRADING (Incomplete)

After an ‘I’ grade is entered click on Submit, and a new window will open. From the drop-down menu, select a grade that the ‘I’ grade will revert to if the incomplete work is not accomplished within the stipulated timeframe.  In the extension date box, enter the date by which all incomplete work must be completed, or leave the default date provided.

  1. Click on “Submit Grades”
  2. Your grades are now saved.

Grading courses with OTD (Out of Term Dates)

  • If you teach an OTD course that ends within the regular semester timeline, your grades are due 48 hours after the conclusion of the course.
  • If you teach a course that concludes after the last day of the semester, web grading will be inaccessible/turned off and requires a grade roster to be submitted to the Registrar’s Office within 48 hours of the conclusion of the course.

 

Helpful Contacts 

Drew Waters 994-5519 [email protected]

Ashley Irion 994-5524 [email protected]

Kandi Gresswell 994-2603  [email protected]