All orders will be processed as is at the time of the request. Changes to delivery and holding options will require a new order.

Official Transcripts

 Track Transcript Order Status

Official transcripts are issued only at the request of the student.

  • Transcripts may be requested online via the National Student Clearinghouse. A $10.00 transcript fee and processing charges related to delivery method will be required at the time of order.
  • For electronic transcripts: Send to e-mail address of your choice. Please check with recipient before placing your order to ensure they will accept this delivery method. Transcript must be opened in Adobe Reader- otherwise they will appear blank.
  • Click here to download Adobe Reader

When ordering a transcript through the National Student Clearinghouse, please enter your student ID number WITHOUT the dash. Transcript requests are processed as is at the time of your request if there are no holds on your account that would prevent the transcript from being sent out.

When requesting a transcript that has an outstanding debt with the University, the request will not be processed until the hold has been addressed. After 30 days, your transcript request will expire if you’ve not resolved the hold on your account.

If you are unable to access the National Student Clearinghouse:

  • Transcripts may be requested via mail with a signedTranscript Request form and require payment included with your request.
  • Transcripts may be requested in person at the Registrar's Office and paid for at the Student Accounts Office.

Important Notes 

  • Only the student may request his/her transcript
  • Electronic Delivery is only an option when ordering online
  • Orders made via phone call, e-mail or fax will not be accepted

 Click here for National Student Clearninghouse troubleshooting

Delivery Options & Costs*

Delivery Method                                              Processing Time (Business Days)                          Cost 

ELECTRONIC DELIVERY

Electronic Transfer Exchange                         1 Business Day                                                          $12.50  

Electronic PDF                                                   1 Business Day                                                          $12.50  

 

HARD COPY DELIVERY DOMESTIC 

Standard US Mail                                              1 Business Day to USPS                                            $15.35  

Certified US mail                                               1 business Day to USPS                                            $27.35  

Express US Mail                                                 1 Business Day to Express Delivery Vendor         $54.35   

 

HARD COPY DELIVERY INTERNATIONAL 

Mail International                                            1 Business Day to USPS                                             $20.35 

Express Canada/Mexico                                1 Business Day to Express Delivery Vendor           $74.35  

Express International                                     1 Business Day to Express Delivery Vendor           $90.35 

 

*cost includes $10.00 transcript fee and related postage and processing charges

Email questions regarding official transcripts to [email protected]

 

Enrollment and Degree Verifications

The Office of the Registrar reports all degrees awarded at the end of each academic semester to the National Student Clearinghouse (NSC). All lenders, employers, and recruitment agencies can and should obtain student degree information by accessing the NSC website directly or following the instructions below to login through your MyInfo.

  1. Log into MyInfo
  2. Click “Student Services”
  3. Click “Student Records”
  4. Click “Enrollment Verification/Official Transcript”
  5. Click “Go to Clearinghouse Site”
    1. Continue to follow Clearinghouse prompts

Note: you can only obtain an enrollment verification through the National Student Clearinghouse if you have completed one or more semesters at Montana State University.  All other verification requests must be requested by submitting the Enrollment or Degree Verification Request Form and returning it to the Registrar’s Office for processing.

Unofficial Transcripts

  • The Office of the Registrar does not issue unofficial transcripts.
  • Access the secure area of your MyInfo account to:
    • View/print your unofficial transcript
    • Determine if your final grades have been posted
    • Determine if your GPA and academic standing have been calculated
    • Determine if your degree has been awarded
    • View any holds on your account 
  • View Your Unofficial Transcript
    • Log in to MyInfo
    • Click “Student Services”
    • Click “Student Records”
    • Click “Academic Transcript”
    • Select level, click “Submit”

Apostille

An Apostille is a certification, commonly used to refer to the legalization of a document for international use under the terms of the 1961 Hague Convention. Documents - including official academic transcripts and diplomas - which have been notarized by a notary public and then certified with a conformant apostille (Montana Secretary of State's Office) are accepted for legal use in all the nations that have signed the Hague Convention. 

Montana State University’s procedures to request an Apostille on a Diploma and/or Official Academic Transcript are as follows.

 

Transcripts: Order an official hard-copy transcript either through your MyInfo account on the Student Services tab or by going directly to the National Student Clearinghouse Website. The charge for an official academic transcript is $10.00 per copy.

  1. Instructions for ordering an official transcript may be found on the Registrar's website.
  2. Request your transcript to be mailed to the Registrar’s Office- Montana State University, PO Box 172660, Bozeman, MT 59717-2660.
  3. In the "Recipient Information" section include "For Apostille"
  4. Questions may be directed to 406-994-6650.
  5. Once the transcript is received by the Registrar's Officec for Notarization, the office notary will email you with instructions for paying the $10 per document notary fee. 

 

Diplomas: Provide the original diploma or order a replacement through the Registrar’s Office forms page. Questions may be directed to 406-994-6650. To order a replacement Diploma:

  1. Order a replacement through the Registrar’s Office forms page
  2. Include a check in the amount of $25.00 payable to Montana State University.
  3. Allow 2-3 weeks for processing the order.
  4. With your diploma request, state that the replacement will be used in the Apostille process and send to:

Registrar’s Office

Montana State University,

PO Box 172660, Bozeman, MT 59717-2660.

Include two addressed, stamped envelopes in the packet. One envelope for the Registrar’s Office to send the documents to the Secretary of State and the other indicating the destination of the completed document(s).

  • Postage on each envelope should allow for as many documents as you are requesting being processed for apostille.
  • A personal or cashier’s check made out to the Montana Secretary of State in the amount of $10 for each document to be validated must accompany the request.
  • Visit the Secretary of State's website to download and complete the Certification Request Form to include in the packet.
  • The packet should include the following:
  1. A Note that your transcript has been ordered per the steps above, and/or your Diploma or a Diploma Request Form
  2. Two addressed, stamped envelopes
  3. Check(s) made out to the Montana Secretary of State
  4. Completed Certification Request Form from the Secretary of State's Website
  • Upon receipt of the packet in the Registrar’s Office, the process is as follows:
    • The transcript and/or diploma is signed on the back by the Registrar and notarized.  The notarization includes all the usual information necessary for a notarized document.
    • Your packet is then mailed to the Secretary of State’s office at the address below:
      Notary Compliance
      Montana Secretary of State
      State Capitol, Room 260
      P.O. Box 202801
      Helena, MT 59620-2801
  • Generally, students should allow 3-4 weeks for completion of the Apostille process.  Processing time may vary by time of year and demand for the Apostille services.  If a replacement diploma is ordered, add an additional 2-3 weeks for processing.