SOLICITATION POLICY STATEMENT

Office of Residence Life

As of 10/7/19

POSTERS

  1. Registered student organizations of MSU may post advertisements on the designated solicitation bulletin board found in each hall in the lobby with prior approval from the Office of Residence Life
  2. No group outside of the Office of Residence Life (Residence Life Staff, RHA, and Hall Councils) may place printed materials or posters in the living environment of the Residence Halls.
  3. All printed material or posters found on floor bulletin boards which were not approved by/distributed through the Office of Residence Life will be removed and destroyed.
  4. Any person who is not a resident of the hall who places unauthorized posters in the living quarters or bulletin boards will be asked to leave the residence hall.
  5. Posters which contain messages that violate any university policy, including the university non-discrimination policy will be removed.
  6. Candidates running for ASMSU/RHA elections may hang one campaign poster in the Hall Manager designated area. No other placement will be approved and any posters found in unauthorized locations will be removed and the ASMSU/RHA offices will be notified.

DIGITAL SIGNAGE

  1. Only registered MSU student organizations or candidates for elected office, and MSU Offices and Departments may submit a posting for the digital displays in the living areas of residence halls at MSU. Organizations or candidates submitting an advertisement for the residence hall digital displays submit the advertisement for review by the Office of Residence Life to assure it complies with University policies. Organizations may be given "blanket approval" for posting in the residence halls. Organizations with "blanket approval" must follow all of the guidelines for posting set below.
  2. Submissions must be emailed as a JPEG to the Office of Residence Life at housing@montana.edu. If approved as meeting the university requirements, the submissions will be distributed by Residence Life personnel.
  3. Registered MSU student organizations must submit advertisements to the Office of Residence Life at least five (5) working days prior to their event. The Office of Residence Life reserves the right to deny advertisements that have not been submitted at least five (5) working days prior to the event.
  4. Advertisements making any mention of alcohol or drugs, either implied or explicit, will not be approved.
  5. Advertisements will remain on the digital displays for a maximum of seven (7) days (MSU Departments may request an exception.).
  6. Advertisements for reoccurring events and meetings can only be submitted once a semester.

INFORMATION TABLES

The Office of University Housing & Culinary Services (UHCS) allows registered student organizations and University departments to request a table in the entrances to the dining centers for the purpose of presenting information to students.

Guidelines

  1. Registered MSU student organizations and University departments must request an information table with the Office of Residence Life at least five (5) working days prior to their event. The Office of Residence Life reserves the right to deny information table requests that have not been submitted at least five (5) working days prior to the event.
  2. A solicitation form must be submitted for all requests by student organizations and university departments.
  3. All requests are subject to approval and scheduled on a “first come, first serve” basis.
  4. All registered student organizations must present the signed permission slip to the Manager prior to setting up a table. The table must be set up in a place designated by University Housing and Culinary Services staff.
  5. The registered group’s name and purpose must be clearly stated and visible to students approaching that table.
  6. Standard set-up includes one table and two chairs.
  7. Once approved, UHCS staff will set up the table in the approved locations. Tables may be moved from the approved location.

 The Registered Student Organization or University Department approved for an information table may not:

  1. Require students to stop at their table or physically attempt to stop them.
  2. Require students to give their room, hall or telephone number to receive information or qualify for raffles, drawings, etc. If students willingly give this information, the registered student organization or university department may not provide this information to any other party.
  3. Advertise or discuss alcohol or drugs with students.
  4. Leave their table and approach students in other areas of the hall.
  5. Call out to or harass students as they pass the table.
  6. Impede foot traffic through the lobby or create any safety hazard or blocked exit.
  7. Registered student organizations or departments that violate any University policy, and/or submit false information or misrepresentations in their requests and communications with any University personnel or resident, will be prohibited from future activities in any University Housing & Dining Services areas and any permissions previously granted may be withdrawn.

COUPONS

  1. Businesses wanting to distribute coupons to students in the halls must come to the Office of Residence Life and get a signed permission slip.  This will allow them to leave their coupons on/near the main desk in the hall lobby for students to pick up if they choose to do so.

    Coupons may not be put in mailboxes or under room doors.

MAILBOX STUFFERS

  1. The mailboxes located in the residence halls are reserved for U.S. Postal Service functions which protect the integrity of the mail.  Mailbox stuffers are allowed on a limited basis and only if they are initiated by RHA or authorized by the Office of Residence Life for official University, or UHCS communication.

    All mailbox stuffers must be approved by the Director of Residence Life.

CANVASSING

  1. To promote and enhance the safety, security and privacy of students living on campus, canvassing is prohibited in and around the residence halls

  2. Please contact the Office of Residence Life at 406-994-2661 or housing@montana.edu with any questions.

  3. To see more information on how to become a registered student organization (RSO), please visit the Office of Student Engagement webpage.

Please contact the Office of Residence Life at 406-994-2661 or housing@montana.edu with any questions.

To see more information on how to become a registered student organization (RSO), please visit the Office of Student Engagement webpage