Solicitation Policy Statment

Residence Life

SOLICITATION POLICY STATEMENT

Office of Residence Life

POSTERS

  1. No group outside of the Office of Residence Life (Residence Life Staff, RHA, and Hall Councils) may hang posters in the living environment of the Residence Halls.
  2. All posters found on floor bulletin boards which were not approved by/distributed through the Office of Residence Life will be removed and destroyed.
  3. Any registered MSU student organizations or representative found hanging unauthorized posters will be removed from the building immediately and, if need be, University Police will be contacted.
  4. Only registered MSU student organizations may post advertisements on the designated solicitation bulletin board found in each hall in the lobby with prior approval from the Office of Residence Life.
  5. Posters which contain nudity, foul language, or a message degrading to others, either implicitly or explicitly, based on race, gender, religion, disability, gender identity or sexual orientation or otherwise in violation of the University non-discrimination policies will be removed at the discretion of the Director of Residence Life.
  6. Candidates running for ASMSU/RHA elections may hang one campaign poster in the Hall Manager designated area. No other placement will be approved and any posters found in unauthorized locations will be removed and the ASMSU/RHA offices will be notified.

DIGITAL SIGNAGE

  1. Only registered MSU student organizations or candidates for elected office, and MSU Offices and Departments may submit a posting for the digital displays in the living areas of residence halls at MSU. Organizations or candidates submitting an advertisement for the residence hall digital displays must get the advertisement approved by the Office of Residence Life. On occasion, organizations may be given "blanket approval" for posting in the residence halls. Organizations with "blanket approval" must follow all of the guidelines for posting set below.
  2. Submissions must be emailed as a JPEG to the Office of Residence Life at housing@montana.edu and be submitted for approval. If approved, the submissions will be distributed by Residence Life personnel.
  3. Registered MSU student organizations must submit advertisements to the Office of Residence Life at least five (5) working days prior to their event. The Office of Residence Life reserves the right to deny advertisements that have not been submitted at least five (5) working days prior to the event.
  4. Advertisements making any mention of alcohol or drugs, either implied or explicit, will not be approved.
  5. Posters which contain nudity, foul language, or a message degrading to others, either implicitly or explicitly, based on race, gender, religion, disability, gender identity or sexual orientation or otherwise in violation of the University non-discrimination policies will be removed at the discretion of the Director of Residence Life.
  6. Advertisements will remain on the digital displays for a maximum of seven (7) days (MSU Departments may request an exception.).
  7. Advertisements for reoccurring events and meetings can only be submitted once a semester.

INFORMATION TABLES

  1. Only registered MSU student organizations can request the use on an information table in the residence halls.
  2. All registered MSU student organizations requesting use of a residence hall lobby for an information table must receive a signed permission slip from the Office of Residence Life. The number of tables allowed is restricted.
  3. Registered MSU student organizations must request to use an information table with the Office of Residence Life at least five (5) working days prior to their event. The Office of Residence Life reserves the right to deny information table requests that have not been submitted at least five (5) working days prior to the event.
  4. All registered MSU student organizations must show the signed permission slip to the Program Coordinator at the appropriate hall prior to setting up a table.  The table must be set up in a place which does not interfere with normal hall business (as determined by the hall Resident Director.)
  5. The registered MSU student organizations name, purpose, and intention must be clearly stated and visible to students approaching that table.
  6. Sales in hall lobbies at specified times may occur with prior written authorization by the Vice President of Administration and the Director of Residence Life. 

REGISTERED MSU STUDENT ORGANIZATIONS ARE NOT ALLOWED TO:

  1. Require students to stop at their table or physically stop them.
  2. Require students to give their room, hall or telephone number in order to receive information or qualify for raffles, drawings, etc. (students who willingly give this information must be informed that they will be contacted by someone prior to them sharing this information).
  3. Advertise or discuss alcohol or drugs with students.
  4. Leave their table and approach students in other areas of the hall.
  5. Call out to or otherwise harass students as they pass the table.
  6. Impede foot traffic through the lobby or create any safety hazard or blocked exit.

COUPONS

  1. Businesses wanting to distribute coupons to students in the halls must come to the Office of Residence Life and get a signed permission slip.  This will allow them to leave their coupons on/near the main desk in the hall lobby for students to pick up if they choose to do so.
    1. Coupons may not be put in mailboxes or under room doors.

MAILBOX STUFFERS

  1. The mailboxes located in the residence halls are reserved for U.S. Postal Service functions which protect the integrity of the mail.  Mailbox stuffers are allowed on a limited basis and only if they are initiated by RHA or authorized by the Office of Residence Life for official University, or RL/CS communication.
  2. All mailbox stuffers must be approved by the Director of Residence Life.

CAMPAIGNING

  1. There are certain times when door-to-door campaigning is permitted.  These are during national, state or local elections, or ASMSU/RHA elections.  Some specific guidelines:
    1. Only candidates and their representatives may campaign door-to-door.
    2. Candidates and their representatives wishing to campaign door to door in the residence halls must have written authorization from the Director of Residence Life.      
    3. Door-to-door campaigning may take place from noon to 7 p.m. and only on days specified. 
    4. All candidates and their representatives campaigning door to door must abide by the rules and regulations in that hall.  Please be aware of and adhere to building escort policies.
    5. Candidates wishing to use other methods of advertisement/solicitation should use the guidelines listed in the above sections.

Please contact the Office of Residence Life at 406-994-2661 or housing@montana.edu with any questions.

To see more information on how to become a registered student organization (RSO), please visit the Office of Student Engagement webpage