October 17, 2018 Minutes

Staff Senate Minutes

Wednesday, October 17, 2018

9:00-11:00 a.m.

SUB, Rm #233

I.  Call to Order

• The meeting was called to order by Chair Ramie Pederson.

II.  Approval of Minutes

• The September 19, 2018 Minutes were approved

III.  New Business

a.  Guest Speaker(s):

i.  Megan Lasso, Strategic Planning Committee: Megan Lasso, member of the Strategic Planning Committee, provided a brief synopsis of the status of          the Strategic Plan. The committee has been working on the new plan for over a year now and are currently reviewing the feedback they have received
    from various forums.  Megan highlighted the focus areas and goals of the Strategic Plan for the Senate.  She noted the new plan is intentionally more
    focused and narrower in scope than the previous plan.  You can visit montana.edu/strategicplan for more information. 

ii.  Chris Murray, Nick Lonardo, and Neal Zandonella, MSU Alumni Foundation: The MSU Alumni Foundation (MSUAF) presented a faculty and staff
      engagement proposal to Staff Senate. MSUAF would like to be purposeful in their engagement with Staff Senate.  Many other universities within our
      region already have an engagement program connecting the alumni foundation and their faculty/staff.  Last year the MSUAF focused on creating a
      parent engagement plan and they would now like to turn their focus to staff engagement.

      Under this proposal, the MSUAF would be granted access to a feed from the database giving them access to employee data such as name, GID,
      address, phone, and email.  The purpose of collecting this information is to inform faculty and staff of engagement opportunities catered to their
      specific relationship with the college (staff or faculty only; alumni & staff; parent & staff; etc.).  The foundation advised they would sent staff one
      solicitation a year regarding a donation.  All other solicitation would be to advise of upcoming events the foundation is sponsoring that corresponds
      with their relationship to MSU.  All employees would have the option to opt-out if they so desired.  The overall goal of the proposal is to strengthen the
      ties faculty and staff have with the foundation.

      The data the foundation collects will be kept secure- it is vital to their organization that donor information does not leak to vendors or telemarketers-            and only a few people at the foundation would have access to the information.  MSUAF has submitted the necessary forms to UIT and Data Stewards            and have also received Professional Council and Faculty Senate approval. 

      Senators will discuss this proposal with their constituents and resume discussion at a future meeting.  A vote will be taken on whether Staff Senate will
      endorse the proposal. 

IV.  Old Business

None

V.  Committee Reports

*NOTE: Due to time, Senators did not give campus reports*

• Association of Shared Governance Leaders (ASGL)
• Budget Council (David Reese)
• Campus Sustainability Advisory Council (CSAC, Bob Eichenberger)
• MSU Benefits (Kerri Marx, Ramie Pederson, Sarah Rieger)
• Outreach & Engagement Council (Mark Magee)
• Parking & Transportation Advisory Council (PTAC, Candace Mastel)
• Planning Council (Kasia Maison)
• The President’s Commission on the Status of University Women (Kasia Maison)
• Recreational Sports & Fitness Advisory Board (Jennifer Nesbitt)
• Space Management (Milana Lazetich)
• Tobacco Free Task Force (Katelynne Cowart)
• UFPB University Facilities Planning Board (Glen Steinhoff)
• UFPB Public Arts Committee (Keely Holmes)
• University Council (Ramie Pederson)
• Other: None

VI.  MUSSA

VII.  Informational Items

VIII.  Public Comment

Next Meeting:  Wednesday, November 21, 2018 in SUB Rm. 233

The meeting was adjourned.