Addendum B to the

MSUASC Operating Agreement

Inaugural Year Elections/Appointments

 

I,  Inaugural Year Elections

Membership of the previous staff governances (Professional Council & Staff Senate) shall elect one individual from their membership to serve as the Chair for MSUASC before the general election of MSUASC council members. 

The Program Coordinator, working with the MSUASC Chair and Past Chair, shall advertise openings for MSUASC as well as send out information on how to become elected.  Staff shall then be provided one week to nominate themselves or a staff member to serve as a council member on MSUASC. 

At the conclusion of the one-week nomination period, the Program Coordinator shall confirm all nominees’ eligibility and willingness to serve.  A final ballot shall be created that includes all nominees who have confirmed their willingness to serve and the link to the ballot shall be sent to all eligible voters.  Staff shall be provided one week to cast their final vote. 

The Program Coordinator, Chair, and Past Chair shall notify all candidates on whether or not they were elected and after said notification, post the list of council members to the MSUASCwebsite and on MSU Today.

After all the MSUASC council members have been elected and notified (noting the Chair, Past Chair, and IUBC are already assigned), the newly elected council members shall elect the remaining members of the Executive Board (i.e. the Chair Elect, Governance Committee Chair, and Member-at-Large) at the first official MSUASC meeting.  All elected council members may apply to be elected into one of these positions. 

When the Executive Board is filled, all council members will be given an opportunity to submit an application advising which position(s) they would like to serve in on MSUASC (i.e. internal committee chair, internal committee member, external committee representative.)  The newly elected Executive Board will then review all of the submitted applications and appoint the remaining council members to one of the following positions:  chair on one of the two remaining internal committees, member of one of the three internal committees, representative for one of the fifteen external committees (noting the IUBC position is appointed by the union), or one of the four general member positions.  The Executive Board shall contact each MSUASC council member prior to the second official MSUASC monthly meeting (October) notifying them as to what their appointments are.  All members shall be introduced, and their position officially announced, at said meeting. 

II.  Inaugural Year Terms

To negate replacing the entire MSUASC each year, the term for fifteen of the newly elected council members shall be two years and the term for fourteen of the newly elected council members shall be three years.  The Chair Elect shall serve a three-year term, the Chair a two-year term, and the Past Chair a one-year term.  The IUBC position is appointed by the union and there is no term limit.  The terms of service shall be chosen at random by the Executive Board.  All council members shall be provided an opportunity to renew for one additional two-year term.  Due to no council members terming out until FY22, there shall be no elections in FY21.  Beginning with the second election cycle (FY22 elections), all newly elected council members shall serve two-year terms with an option to renew for a second term.   

After the first term/year, the Chair Elect shall move into the position of Chair and the Chair shall move into the position of Past Chair with the Past Chair moving off the Council.  The vacancy created by the rotating the Chair Elect, Chair, and Past Chair shall be filled pursuant to the Operating Agreement.