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Welcome to The Registrar's Office!
Business hours are 8am to 5pm Monday through Friday.
Service windows are open 8:30am to 4:30pm.
General Information
The Office of the Registrar at Montana State University is the official custodian of unabridged student academic records past, present and future. Academic records and official transcripts of academic attendance and activity are maintained and provided upon written request.
This office has extensive contact with students after their formal admission to the University, throughout enrollment, and finally to graduation. Perhaps no other office on campus has responsibilities of this variety and magnitude: to work closely with students, faculty, administrators and the general public, while maintaining contact with our alumni. The Registrar's staff plans and conducts registration for each academic term, maintains and updates academic records, interprets and applies academic policies, certifies eligibility for baccalaureate degrees, determines resident fee classification for tuition purposes, schedules all academic classes and classroom facilities, provides academic departments and faculty with student information for grading and advising purposes, verifies enrollment and degrees awarded, plans and directs the commencement ceremony, and determines eligibility for student participation in athletics, extracurricular and honor society activities, as required.
- Registrar, Bonnie B. Ashley
Phone: 406-994-6650
- Associate Registrar, Tony Campeau
Phone: 406-994-2604
- Assistant Registrar, Jerri Weston
Phone: 406-994-4161
Business hours are 8am to 5pm Monday through Friday.
Walk-up Service Windows are open 8:30am to 4:30pm.
Official Transcript Requests
This office only processes requests sent via standard mail, ordered through the online Clearinghouse (see below "Online Orders"), or submitted in person.
Emailed, Phoned, or Faxed Requests Will Not Be Accepted.
Currently Enrolled Students:
End-of-semester transcripts cannot be processed until all classes are graded. Summer requests, including Extended University, will not be processed until all grades for all summer sessions have been posted in August.
Online Orders - Credit Card Orders:
If you would like order your transcripts online and/or to pay for your official transcript with a credit card, you may do so through our arrangement with the National Student Clearinghouse®.
- This service is accessible on-line with the National Student Clearinghouse or through the MSU-Bozeman "MyInfo" site.
- To order official transcripts online:
- You must have a valid credit card or debit card
- You must have an active email address
- You must have cookies enabled on your browser
- Online orders have an additional $2.25 processing fee per recipient.
- For detailed instructions, please consult the Online Ordering Instructions.
Standard Method:
To have an official transcript mailed to yourself or to another address, or to have your official transcript held for pick-up, please send a completed Request for Official Transcripts Order Form (also in text format) OR provide the following:
- Your Full Name including any Previous Names
- Social Security Number or Student ID Number
- Date of Birth
- Dates of Attendance
- Complete Address of Transcript Recipient
- Your Complete Address and Telephone Number
- Your signature - required!
- $3.00 for each transcript sent standard mail or held for pick-up - check or money order only (see below for credit card orders and for rush requests)
Mail your requests to:
Academic Transcripts
101 Montana Hall
Montana State University
Bozeman, MT 59717-2660
Rush Requests:
Normal official transcript processing time is generally 4 to 6 business days, and official transcripts are sent via the United States Postal Service. For an additional fee, transcript processing and/or shipping can be expedited.
- Express Handling: For an additional $10.00 fee, for each address, official transcripts will be processed within 24 hours (excluding weekends).
- Fed Ex: For an additional $25.00 fee, official transcripts will be processed within 24 hours (excluding weekends) then sent overnight via Fed Ex (cannot deliver to P.O. Boxes; cannot deliver on weekends). Please call for additional instructions.
Faxed Transcripts:
Transcripts may be faxed but are usually considered unofficial unless faxed to a college or university in Montana. There is an additional $10.00 fee for faxed transcripts.
Hold Information:
If there is a hold on your Montana State University account, your transcript request cannot be processed.
Unofficial Transcripts
This office does not issue unofficial transcripts; however, if you attended MSU-Bozeman after 1989, you may obtain your unofficial transcript online through the secure area of "My Info." For detailed instructions, use the Unofficial Transcripts guide.
Normal official transcript processing time is 4 to 6 business days.
This office only processes requests sent via standard mail, ordered through the online Clearinghouse (see above "Online Orders"), or submitted in person.
Emailed, Phoned, or Faxed Requests Will Not Be Accepted.
Diplomas
 Official diplomas are awarded upon the completion of degree requirements and are Montana State University's recognition of individual achievement.
Individuals who wish to order replacement copies of previously awarded diplomas may do so by sending a signed request and payment--check or money order--to the Office of the Registrar.
Requests usually take 5-6 weeks to print and proof, after which the official diploma is mailed to the graduate.
Rush processing is also available. Rush processing usually takes 2-3 weeks for printing and proofing. The total $95.00* cost includes:
$25 Diploma Cost
$25 Printer's Rush Fee
$25 FedEx shipping from Printer to MSU
$20 FedEx shipping fee from MSU to delivery address
*This cost is for US deliveries only; for international rush processing, please contact the office.
Replacement diploma requests may be made with the Replacement Diploma Order Form or by providing the following information:
- Your Full Name including any Previous Names
- Social Security Number or Student ID Number
- Date of Birth
- Degree Awarded
- Graduation Term and Year
- Name as it should be printed on the diploma
- Address, City, State, Zip (Country) diploma is to be sent to
- Your signature - required!
- $25.00 for standard processing or $95.00* for rush processing (*this cost is for US deliveries only; for international rush processing, please contact the office)
Mail your signed requests with payment to:
Office of the Registrar
101 Montana Hall
Montana State University
Bozeman, MT 59717-2660
Diplomas are printed with the academic term end date in which the degree is granted.
Commencement is held annually in May and is for those students who have completed degree requirements during the Summer, Fall or Spring semesters of that academic year.
Questions about diploma orders, mailing addresses, or international rush processing costs should be addressed to diplomas@montana.edu.
Change of Address
It is important for new, current and returning students to update address information with the Registrar's Office as soon as an address or telephone number changes. Because of our integrated student records data base, other departments use these addresses to mail bills, refund checks, and other important documents or notices. Students can update an address online via the MyInfo web site, or, if the appropriate changes cannot be made in MyInfo, by submitting an Address Change Form to the Register's Office at 101 Montana Hall. For assistance, contact dkohtz@montana.edu or call 406-994-6650.
Name Changes
Accurate legal names must be associated with individual academic records, so that official records on file are correct. Confusion regarding transcripts occurs when names on our academic records do not reflect an individual's current status. Once a legal change of name occurs due to marriage, divorce, or other reasons, a Name Change Form should be promptly filed with the Registrar's Office. Legal documentation--a copy of the Official Court Document indicating the change of name and a copy of the new driver's license and a copy of the new Social Security Card--is required for all name changes. For any questions regarding name changes, contact dkohtz@montana.edu, or call 406-994-6650.
Intent To Register
The "Intent To Register" form is intended for returning students who have not been enrolled at Montana State University-Bozeman for one or more semesters, excluding summer session.
 Intent to Register: Individuals are considered "returning" students when they have attended Montana State University-Bozeman in the past but have not attended during the immediately preceding term. An Intent to Register Form should be completed and returned to the Registrar's Office a minimum of 30 days prior to the registration period for the term desired. The form is available at the Registrar's Office, Online, or can be mailed/faxed to a student upon request. The completed, signed form should be returned to the Registrar's Office where it will take approximately one week to process. Once processed, the student will receive their enrollment and registration information via email or standard mail
The following items are required of each former, returning student:
- A completed Intent to Register
Form.
- An official transcript from each college or university you have attended
since last attending MSU-Bozeman. After registration is complete, a transfer
credit equivalency will be provided. Information regarding policies and
procedures of acceptance of transfer credit can be found in the catalog
under the Transfer Students section.
- Students who have received a bachelors degree at MSU-Bozeman interested
in taking additional work not applicable towards a degree, should complete
and file a Non-Degree status application with the College of Graduate
Studies.
- Students who completed a bachelors degree at another institution since
last attending MSU-Bozeman who are interested in pursing another bachelors
degree here, should file an Intent to Register form, to declare a Second
Bachelor's Degree.
- Returning international students must contact the Office of International
Programs at nathalie@montana.edu
or at 406-994-4031 to determine if a new I-20 Form must be obtained to
renew Student Visas.
For questions or to request an Intent to Register contact dkohtz@montana.edu
or call 406-994-6650. 
In Absentia
A student must be registered at Montana State University during the semester of their graduation. If the student is not required to take any additional courses at MSU during their final semester, and therefore the student does not take any courses during their final semester, the student must submit an In Absentia Registration Form and pay the $30.00 registration fee.
In Absentia forms must be received before the end of the third week of the semester prior to the graduation semester. Mail the completed, signed In Absentia form and $30 registration fee--check or money-order payable to Montana State University--to:
Office of the Registrar
Montana State University - Bozeman
101 Montana Hall
P.O. Box 172660
Bozeman, MT 59717-2660 For questions or to request an In Absentia Registration Form contact registrar@montana.edu
or call 406-994-6650.
Board of Regents’ Residency Policy Summary and Instructions
Note: the following statements have been summarized from the original document,
"Student Guide to Montana Residency Policy,"
as published by the Montana Board of Regents of Higher Education. The student
is encouraged to review the entire document, which may be obtained from
the Board of Regents.
To print a summary of the policy and required documentation, or for more information, use these links:
Residency Information Summary
Required Residency Documentation Summary
Montana University System Residency Requirements
"Policy 940.1-Residency Policy; Montana University System"
A person who is considered a non-resident for tuition purposes may be reclassified
as a resident when the following conditions have been met:
- A person must be physically present in Montana for 12 continuous
months. A total of 30 days absence from the state is allowed
during the 12-month period.
- The 12-month period does not begin until at least one act that clearly
indicates the intent to become a Montana resident is taken. Physical
presence in Montana alone will not serve to start this period. The
legal starting action must occur in the preceding year, on or before
the 15th class day of the term for which reclassification is requested.
You are expected to act in a manner consistent with Montana residence,
and do all those things required by law of a Montana resident.
Sufficient acts to begin the period are:
- A Montana vehicle registration is obtained (Note: if you
are employed, Montana law requires that you register any vehicle
you own or operate, even if your name is not on the title,
i.e. parent’s vehicle).
- A Montana driver's license is acquired.
- A Montana voter registration is acquired.
- A principal residence (house or mobile home) is purchased and a
MT title obtained.
- A resident Montana income tax return is filed.
- Only if items a-e do not apply, an Affidavit of Intent can be filed.
An individual who is enrolled for more than half-time status at a
post-secondary school during any semester that falls within the 12-month
period is presumed to be present in the state primarily for educational
purposes, and such periods will not be generally be considered as part of
the 12-month period of the policy. At Montana State University, 6 credits
is considered half-time enrollment status for both undergraduate and graduate
students
A person seeking resident status must demonstrate that as an independent person, he/she is at least
51% financially independent, and that he/she is not claimed as an
exemption by a non-resident parent or legal guardian on federal income
taxes, commencing with the tax year in which the 12-month period begins.
During the 12-month period
and thereafter, an individual is expected to act in a manner consistent
with Montana residency and do all those things required by law of any resident.
Examples of inconsistent or contradictory actions are voting absentee ballot
in another state, receiving financial benefits from another state based
on residence, maintaining legal ties with another state, participation in
an exchange program such as the Western Undergraduate Exchange (WUE) or
National Student Exchange (NSE) that affect fee status, or receiving financial
aid/scholarships based on residence other than Montana.
Special Circumstances and/or Exemptions to the Policy:
- A minor or un-emancipated person may be considered a resident if:
- The student normally resides with a parent who is a resident of
Montana,
- If the parent who takes the student as an exemption for federal
income tax purposes, or supplies the majority of their financial support
(51%), is a Montana resident.
- A person who is absent from Montana in excess of a total of 30 days
during the 12-month period is presumed to lack the necessary intent to
acquire MT residency, and will remain classified as a non-resident. He/she
may begin another 12-month period of continuous physical presence upon
their return to Montana.
- Time spent in prison or city/county jails does not satisfy the 12-month
residency requirements unless the individual had taken acts to establish
the intent to become a Montana resident prior to incarceration.
- Members of the armed forces stationed in Montana on regular active duty,
their spouse, and dependent children will be classified as residents during
the tour of duty. This does not include service in the Montana
National Guard and/or Reserve Units unless full-time, active duty status
can be proven.
- A person domiciled in Montana who is employed in a permanent,
full-time job, his/her spouse, and dependent children are considered
residents of Montana without fulfilling the 12-month period, if demonstrated
proof can be provided that the primary purpose for the move to Montana
was not education, and that all legal ties have been changed to Montana,
i.e. driver’s licenses, vehicle and voter registrations, etc. This exemption
to the 12-month period is based upon a permanent, full time job offer
and acceptance of that offer prior to the individual’s move to Montana,
or the submission of any Application for Admissions materials to a college
or university in the state.
- Any graduate of a Montana high school accredited by the Board of Public
Education who is a citizen of the U.S. or a Permanent Resident Alien,
who registers as any unit (college) of the Montana University System no
later than the 4th fall term following the student’s high school graduation
shall be eligible for in-state fee status for five years from the date
of initial registration or until the achievement of a baccalaureate degree,
whichever occurs first, provided that the individual attended the Montana
high school for the entire senior year.
- It is presumed that an individual who was formerly eligible for in-state
fee status who has been absent from Montana for a period of 12 months
or more, has abandoned in-state status. This presumption does not apply
to individuals who can demonstrate that Montana residence was maintained
during the absence, and no actions were taken in contradiction of the
claim of Montana residence. Examples of such evidence would be: maintaining
legal ties with Montana, i.e. driver’s license, voter registration/voting
absentee ballot, vehicle registration, and the filing of full-year
resident Montana income tax returns on all income earned. This presumption
of non-residence does not apply to individuals who left the state solely
for educational purposes or for military service, provided the individual
did nothing to contradict Montana resident status. If contradictory actions
are taken, the individual could lose Montana resident status for fee purposes
immediately, e.g. employment in another state, legal ties changed to another
state, and/or filing resident income tax returns in a state other than
Montana.
To Petition for in-state classification of residency/fee status, a student must submit the Residency Questionnaire with appropriate
documentation (see: Documentation to Accompany
Residency Petition) by the prescribed deadlines. For further information
on the residency policy, petition deadlines or questions on issues not described
in this summary:
- New undergraduate applicants or prospective students, contact Admissions at admissions@montana.edu,
or call 406-994-6620.
- New graduate applicants or prospective students, contact the College
of Graduate Studies at 406-994-4145.
- Continuing or returning former students contact the Registrars Office
at bashley@montana.edu or call
406-994-6650.
Residency Information Summary
Required Residency Documentation
"Residency Questionnaire"
Montana Board of Regents "Policy 940.1 - Residency Policy; Montana University System"
Student Forms
- listed alphabetically -
Departmental Forms
- listed alphabetically -
Graduation and Admission Requirements Committee
The Admission and Graduation Requirements Committee (GARC) considers appeals
and/or petitions from students seeking waivers of established admission
and graduation requirements. The Committee is composed
of the Vice Provost for Academic Affairs (chairperson), the Registrar, the
Director of Admissions, and the Assistant Dean of the College in
which the student is enrolled. Information about the appeals process can
be obtained from the Registrar's Office.
The following items are required of each petition:
- Prepare:
- Original and 2 copies of the GARC Petition Form(legibly written or typed)
- Original and 2 copies of any additional petition papers
- Distribution:
- Original to the Registrar's Office by Monday, 2pm, before the Wednesday meeting
- Label 1st Copy: "Assistant Academic Dean" & deliver
to your College Dean's Office
- Second copy is for your personal file
- Heading Format:
- Student's full legal name
- Mailing Address (including city, state, and zip code)
- (Optional) Student's E-Mail Address
- Student ID Number/Social Security Number
- Student's College/Curriculum
- Term or date you first entered MSU
- Today's date
- Body of Letter:
- What you are petitioning
- Reason for petition
- Your Signature
Core Equivalency Review Committee
The The Core Equivalency Review Committee (CERC) considers appeals and/or petitions from students
seeking waivers or substitutions of established core course requirements.
- Prepare and Submit:
- Completed Official CERC Request Form
- Official letter specifying the course(s) in question
- Body of Letter:
- What you are petitioning
- Reason for petition
- Your Signature
- Any pertinent documentation to support your request.
- Additional information on preparing an appeal
New Subject Codes
Beginning the Fall Semester of 2009, several course subjects and their associated subject abbreviations changed.
Changes to courses will continue every Fall semester until all MUS (Montana University System) campuses have matching "common courses."
The new subject abbreviations only affect course subject names, course numbers, and course titles; the changes do not affect course content nor degree requirements.
For additional information, utilize these resources:
The following changes will begin Fall 2012:
- Agricultural Business and Economics - AGEC courses will be AGBE
- Aviation Flight Training - AST courses will be AVFT
- Business: General - many MGMT courses and a few BUS and MKTG courses will be BGEN
- Business: Management - many MGMT courses and a few BUS courses will be BMGT
- Business: Management Information Systems - a few BUS and MKTG courses will be BMIS
- Business: Marketing - most MKTG courses and a few BUS courses will be BMKT
- Early Childhood Education - most HDCF courses will be EDEC
- Film - many MTA courses will be FILM
- Interior Design - DE courses will be IDSN
- Photography - many MTA courses will be PHOT
The following changes began in Fall 2011:
- Agricultural Education - AGED courses remain AGED but numbers and titles will change
- Agricultural Sciences - some AG, LRES, and PSPP courses will be AGSC
- Agricultural Technology - AGED 314 will be AGTE 355, Power System Operational Control
- Animal Science - some ARNR courses will be ANSC
- Anthropology - ANTH courses will be ANTY
- Art - History - some ART courses will be ARTH
- Art - Visual/Studio - some ART courses will be ARTZ
- Civil Engineering - most CE courses will be ECIV
- Chemical & Biological Engineering - most CHBE courses will be EBIO (Biological Engineering) or ECHM (Chemical Engineering)
- Education - EDCI, EDEL, and EDSD courses will be EDU, and a very few will be MUSE
- Electrical Engineering - EE courses will be EELE
- Engineering Technology - Civil & Construction - most CET courses will be ETCC
- Environmental Engineering - some BREN, ENVE, and CE courses will be EENV
- Environmental Sciences - some LRES courses will be ENSC
- Equine - some ARNR courses will be EQUH (Equine Horsemanship) or EQUS (Equine Science)
- Finance - all FIN and a few BUS courses will be BFIN (Business Finance)
- Fish & Wildlife - some ARNR and F&WL courses will be WILD (Fish & Wildlife Science & Management)
- General Engineering Core - some I&ME, EM, ENGR, and ME courses will be EGEN
- Horticulture - some PSPP courses will be HORT (Horticulture & Landscape Design)
- Industrial Engineering - most I&ME will be EIND
- Materials Engineering - some CHBE and ME courses will be EMAT
- Mechanical Engineering Core - some ME and MET courses will be EMEC
- Mechanical Engineering Technology - some ME and MET courses will be ETME
- Native American Studies - NAS courses will be NASX
- Natural Resources Science & Management - some ARNR, LRES, and VTMB courses will be NRSM
- Nutrition and Sustainable Foods - HDFN courses will be NUTR (Nutrition) or SFBS (Sustainable Foods & Bioenergy Systems)
The following changes began in Fall 2010:
- Biochemistry - BCHM is now BCH, and a very few are CHMY (Chemistry)
- BIOL, LRES, MB, MBEH, PSPP, and VTMB - Most of these subject codes have changed to BIOB (General Biology), BIOE (Ecological Biology), BIOH (Human Biology), BIOO (Organismal Biology), and/or BIOM (Micro Biology)
- Computer Science - Most CS courses are now CSCI (Computer Science/Programming), a few are SE (Software Engineering), and only CS 150 is now CAPP 120 (Computer Applications)
- Health and Human Development - A few HHD courses are now DANC (Dance)
- Media and Theatre Arts - Some MTA courses are now THTR (Theatre)
- Music - MUS is now MUSE (Music-Education), MUSI (Music-General), or MUST (Music-Technology), as are a few Education courses
- Nursing - N is now NRSG
- Philosophy - PHIL is now PHL
- Physics - Most PHYS courses are now PHSX, a few are ASTR (Astronomy)
- Religious Studies - RELS is now RLST
The following changes began in Fall 2009:
- Accounting - Some BUS and all ACCT courses are now ACTG
- Chemistry - CHEM is now CHMY
- Computer Science - Only CS 150 is now CAPP 120 (Computer Applications)
- Earth Science - ESCI is now ERTH (Earth Systems), as are a few GEOG and GEOL
- Economics - ECON is now ECNS
- English - Most undergraduate ENGL courses are now WRIT (Writing) or LIT (Literature)
- Geography - Most GEOG is now GPHY, a few are ERTH (Earth Systems)
- Geology - Most GEOL is now GEO, a few are ERTH (Earth Systems)
- History - HIST is now HSTA (American History) or HSTR (World History)
- Modern Languages -
MLJ is now JPNS - Japanese
MLS is now SPNS - Spanish
- Mathematics - MATH is now M
- Political Science - POLS is now PSCI
- Psychology - PSY is now PSYX
- Sociology - SOC is now SOCI
- Statistics - STAT remains STAT but some course numbers have changed
Photography for this Web site provided courtesy of Rick Jackson and may not be used without permission.
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