MSU International Travel Compliance
MSU Travel Policy Overview
** ALL MSU INTERNATIONAL TRAVELERS ARE REQUIRED TO REGISTER THEIR TRAVEL IN THE MSU INTERNATIONAL TRAVEL REGISTRY ** * 30 DAYS PRIOR TO DEPARTURE *
International travelers are defined as all students, staff, faculty or other participants (chaperone, high school students, students from other universities, alumni, or other non students) undertaking international travel under the auspices of the university.
This website is designed to support the international engagement of MSU students, faculty and staff in a responsible manner and to follow requirements and procedures outlined in the MSU International Travel Policy. All information applies to the following MSU campuses:
- MSU Billings
- MSU Bozeman
- Great Falls College (MSU)
- MSU Northern
University international travel means travel outside the United States organized, sponsored, or supported by the University, or a unit thereof, including travel by international travelers (as defined above) for research, teaching, sabbaticals, conferences, study abroad, internships, practica, student teaching, community or university service, or group travel whether accompanied by a faculty member or not, whether offered for credit or not, and travel by registered student organizations, club sports, or athletic teams. Travel supported, at least in part, by sponsored research grants, contracts, F&A funds, or other university administered funds will be considered travel supported by the University.
Note: The MSU International Travel Registry is managed and maintained by the MSU Bozeman Office of International Programs.
Click on MSU International Travel Registry to register your international travel.
WHERE TO START?
Per the MSU International Travel Policy, all University International Travelers embarking on University-sponsored international travel must obtain approval from the head of the university unit/department sponsoring, in part or in whole, the international travel.
60 DAYS (in advance of travel)
- Complete the MSU Travel Authorization and/of Travel Advance Request Form; Submit to your sponsoring department for approval in advance of travel.
30 DAYS (in advance of travel)
- Purchase GeoBlue International Travel Health Insurance.
- Register your travel in the MSU International Travel Registry
- Provide verification of registration in the MSU International Travel Registry to sponsoring department.
- Schedule: 1. OIP Orientation & 2. Travel Health & Safety Class through University Health Partners (UHP).
- Individual student international travel approval (non-study abroad) is obtained through sponsoring department & the Office of International Programs.
- Individual students traveling as part of a Registered Student Organization must also receive approval from the Office of Student Engagement or equivalent office on the relevant campus. Registered Student Organization Travel Form
- Unaffiliated Travelers not employed by MSU or enrolled as a full or part-time student participating in an MSU international travel program must complete and submit the following forms: Unaffiliated Traveler Approval Form and Unaffiliated Traveler Acknowledgment of Risk Form
- All University International Travelers must:
- Be in good academic and/or conduct standing. Code of Conduct
- Receive written College/Departmental approval for their travel.
- Attend an OIP & University Health Partners (UHP) Travel Health & Safety Class 30 days prior to travel. MSU International Travel Policy.
- Purchase minimum levels of international travel health insurance.
- Students with disabilities requiring accommodations should contact the affiliated campus officer responsible for administering the campus program
Faculty & Staff
All research conducted abroad must be in a manner consistent with local laws. Funding for University international travel, in part or in whole, must be processed through University accounts in a manner consistent with University policies, including all grant-funded international research.
Health and Safety Recommendations
- The University reserves the right to suspend or prohibit University international
travel to any destination at any time if it determines:
- Health, safety, or security concerns pose unacceptable risks
- Travelers have violated laws, or regulations, or University policy
- Other good cause
- MSU Bozeman Travel Health and Safety Orientation dates:
- The University recommends that all international travelers who are U.S. citizens register information of their planned travel with the U.S. Department of State's Smart Traveler Enrollment Program (STEP)
- All students, faculty and staff must comply with U.S. federal law regarding export controls and sanctions
Travel to Countries Subject to Travel Advisories and Alerts
CORONAVIRUS (Covid-19) UPDATES:
- All University international travel to any country for which a U.S. Department of State Travel Advisory or a Center for Disease Control and Prevention warning Level 3 or above must be reviewed and approved in advance of travel by the campus International Travel Safety Review Committee.
- The Smart Traveler Enrollment Program (STEP) is a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country. STEP allows you to enter information about your upcoming trip abroad so that the Department of State can better assist you in an emergency. STEP also allows Americans residing abroad to get routine information from the nearest U.S. embassy or consulate.
Questions or Comments?
International Travel Compliance - Office of International Programs
+1 (406) 994-4031