Complete the following form using DocuSign. Once complete and submitted, DocuSign will route for appropriate signatures. The Business Operations Manager will need to submit a funding distribution change EPAF for the Fall (due August 20th) or Spring (due January 20th) semester. 

 

 

Please only include 1 course buy-out request on each form. 

Course Buy-out Frequently Asked Questions

AY Base x Teaching % of Effort ÷ Annual Teaching Load

Example: 60,000 AY Base x 40% Teaching Effort ÷ 4 course Annual Teaching Load = $6,000

Please note: This $6,000 is the salary amount alone; associated benefits also need to be included. (See below for more information.)

The Business Operations Manager will need to submit a funding distribution change EPAF for the Fall (due August 20th) or Spring (due January 20th) semester.

  • The faculty member's AY salary (the amount determined by the equation above) is diverted from the state instructional index (where the TT faculty member's salary is 100% budgeted) and paid for by the grant or award. 
  • This “frees up” salary in the state index that can then be used to pay the associated NTT replacement costs because you have 100% of the TT salary in base funding in their individual 4AXXXX position in the state index but are now spending less on them because their buy-out costs (i.e., the salary amount calculated above) is diverted to their grant/award. 
  • It is essential that the TT faculty’s salary be diverted to the identified index via an EPAF for the semester in which the buy-out takes place. This is important because the buy-out index is paying the TT’s salary in order to allow them to work on their research.  It is NOT acceptable to simply pay the NTT on the buy-out funds and to leave the TT faculty 100% on the state index, as buy-out funds cannot pay NTT instructional costs.
  • Please remember that all benefits (payroll taxes and health insurance charges) follow the index that pays the salary dollars. 
  • All benefits associated with state indices roll up to the college level so you won’t see these. 
  • However, once salary costs are moved to a buy-out index, the associated benefits will follow the salary. 
    • Therefore, when faculty are considering the full costs of a course buy-out, they need to consider the salary amount as well as the associated benefits for the total amount that will be charged to their buy-out index.
    • Each individual has a different benefit rate – please check with Fiscal Shared Services for the exact calculation.