Timely Warnings and Emergency Notification

Revised: N/A
Effective Date: April 4, 2012
Review Date: April 4, 2015
  • Table of Contents
  • 100.00 Campus Safety/Crime Warnings
  • 200.00 Emergency Notification
  • 300.00 MSU Alert
  • 400.00 Emergency Response

100.00 Campus Safety/Crime Warnings

MSU will issue timely warnings to the campus community of violent crimes against a person, a substantial crime against property or an emergency situation on or near campus that represents a serious or ongoing threat to the campus community. Campus Safety/Crime warnings are intended to heighten safety awareness and may also seek information that may lead to the arrest and conviction of the offender.

200.00 Emergency Notification

Federal law also requires universities to “immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or staff occurring on the campus, unless issuing a notification will compromise efforts to contain the emergency”.
The University Police Department is the department within the university responsible for issuing timely warnings and emergency notification. The University Police Department will, without delay, decide whether to issue a timely campus safety/crime warning or emergency notification on a case-by-case basis considering the facts surrounding a crime, including factors such as the nature of the crime, the continuing danger to the campus community and the possible risk of compromising law enforcement efforts. Information for timely campus safety/crime warnings and emergency notifications may also come from other law enforcement agencies. The University Police Department will also determine the appropriate segment or segments of the campus community which will receive the notice, and whether to disseminate the emergency information to the larger community based on the above-described analysis.

Crimes for which a timely warning may be appropriate include, but are not limited to: murder, manslaughter, sex offenses, robbery, aggravated assault, burglary, arson, motor vehicle theft, and hate crimes.
Timely warnings will typically include the following information, if known:

  1. A succinct statement of the incident, including the nature and severity of the threat and locations or persons who might be affected;
  2. Any connection to previous incidents;
  3. Physical description and/or composite drawing of the suspect;
  4. Date and time the warning was released;
  5. Other relevant and important information, such as any bias motive, the gender of the victim, and/or student/non-student status;
  6. Appropriate safety tips.

Depending on the particular circumstances of the incident, timely campus safety/crime warnings and emergency notifications may be distributed by any one or more of the following means:

  1. the MSU Alert System text messaging system or recorded messages to other phones or devices;
  2. e-mail;
  3. posting an alert on MSU home page and/or other sites where information will be likely to reach the campus community.
  4. posting on the outside entry doors of residence halls, fraternity and sorority houses, and/or posting on bulletin boards in academic and residential buildings;
  5. door to door notification in residence halls, and/or fraternity houses and sorority houses.

Anyone with information warranting a timely campus safety/crime warning or emergency notification should report the circumstances to the MSU Police Department, by calling 911 or 994-2121, or in person at the University Police Department, located in the Huffman building at South 7th and Kagy Boulevard.

300.00. MSU Alert

MSU also has a text-message and email based alert system to transmit brief, urgent messages to a large segment of the MSU population as quickly as possible. The system is voluntary for campus community members who enroll. Enrollment is strongly recommended. For more information go to the MSU Alert website. Students may enroll free of charge here. Students and employees are encouraged to familiarize themselves with this information.

400.00 Emergency Response

MSU has adopted emergency and evacuation procedures for MSU. The procedures are contained in the Emergency Response Manual . MSU will test its emergency response and evacuation procedures on at least an annual basis through scheduled drills, exercises, and appropriate follow through activities designed to assess and evaluate the emergency plans and capabilities. MSU will test evacuation procedures in academic/office buildings and residence halls and family and graduate housing. The tests may be announced or unannounced. The tests will be documented, including the date and time and whether it is announced or unannounced.