Upcoming Meeting Agenda

Call to Order

Pledges

Minutes

Correspondence

Treasurer’s Report

  • Bookkeeper Balance
  • Bank Account Balance
  • Midway Account Balance

Reports

  • Agent Report
  • Fundraising Committee
  • Sponsorship Committee
  • Discipline Reports (A, R, P, SG, WH, H))

Unfinished Business

  • Midway Account Update

  • Upcoming 2024-2025 Year
    • By Laws Changes/Amendments
    • Rule Book Changes/Amendments
    • President and Secretary Nominations Open
  • Great Falls Gun Show-September 27th-29th
  • Other

New Business

  • Other

Announcements

  • SSLC Meeting - October 3rd

Current 4-H Year Meeting Minutes

 

Call to Order

The meeting was called to order by Vice-President, Jody Cope.

Pledges were led by everyone.

Attendance:

Samaria K., Coya W., Jody C., Mitsuru B., Jen P., Misty A., John G., Donna J., Misty A.

Minutes/Correspondence:

Minutes were approved as read.

Treasurer’s Report:

  • $11,458.39 in bank, $10,937.24 on the Balance Sheet and $3463.36 in the Midway account

Reports:

  • Agent Report
    • Jody reported for Rose. They interviewed one applicant for the 4-H agent position and offered her the job. She will start in July.

 

  • Fundraising Committee
    • No Report

 

  • Discipline Reports
    • Archery
      • No report
    • Rifle
      • No report
    • Pistol
      • No report
    • Western Heritage
      • 4 kids shooting
      • Will practice every Sunday through June
    • Hunting
      • Due to instructor injury we will postpone the hike until July
    • Shotgun
      • Last practice was May 20th
      • We had a great 6 weeks

Old Business

  • Midway Account
    • Donation taken care of and working on paperwork for the cash grant
  • Foundation Facility Fee
    • Samaria is in contact with Liz about getting the whole amount of $1083.75 paid from Foundation instead of just the $240.

New Business

  • Kessler Donation Allocation
    • Shooting sports got a $1500 donation from the Kessler family
    • Need to decide what we would like to use this donation for
    • Coya would like for a thank you card to be present at practices next fall for member to sign for the family
  • Upcoming 2024-2025 Events
    • By Law changes/amendments
    • Rule book changes/amendments
    • President and Secretary Nominations are open
      • Coya nominated herself for President and John 2nd the nomination
    • Great Falls Gun Show- September 27-29
      • Coya would like to have an interactive display at the show
      • Table cloth and office information
      • John will be there to help for the 3 days
    • Shooting Sports Record books
      • All Non-animal journals and Project books or skills sheets are due to the office for review by July 9th
    • Shooting Sports Record book Instructor Review
      • Coya, John G., and Samaria agreed on reviewing shooting sports records on July 18 at 1 p.m.

Announcements

  • SSLC Meeting – September 5
  • Leaders Council Meeting- July 9th
  • Camp- June 9th-12th

Adjournment

Jody moved to adjourn the meeting, which was 2nd by John and Donna.

Call to Order

The meeting was called to order by President, Coya Williams.

Pledges were led by Jen and Misty.

Attendance:

Rose M., Samaria K., Coya W., Jody C., Mitsuru B., Jen P., Misty A., John G.

Minutes/Correspondence:

Minutes were approved as read.

Treasurer’s Report:

  • $11,242.76 in bank, $10,972.66 on the Balance Sheet and $3463.36 in the Midway account

Reports:

  • Agent Report
    • Rose let us know that there was a $5,000 donation to the 4-H program. The extension office will be closed May 6 and 27th.

 

  • Fundraising Committee
    • No Report

 

  • Discipline Reports
    • Rifle
      • No report
    • Pistol
      • No report
    • Western Heritage
      • 4 kids shooting
      • Will practice 2 in May and all through June
    • Archery
      • 1 person going to Qualifiers in May
    • Hunting
      • We are planning a hike in June
      • Get COI in advance
    • Shotgun
      • 19 kids shooting
      • 2 weeks left

Old Business

  • Midway Account
    • Still waiting for a reply back on how to get cash grant
  • Invoice for SS Tournament
    • Paid in April
  • Foundation Facility Fee
    • $240 fee paid to committee
  • Camp
    • Logan Nation is in charge of getting Western Heritage to camp

New Business

  • None

Announcements

  • SSLC Meeting – June 6
  • Archery Qualifier- May 5
  • Leaders Council Meeting- May 14
  • Camp Registration- May 15
  • Camp- June 9th-12th

Adjournment

John moved to adjourn the meeting, which was 2nd by Jody.

Call to Order

The meeting was called to order by President, Coya Williams.

Pledges were led by Jen and Mistry.

Attendance:

Rose M., Samaria K., Coya W., Jody C., Mitsuru B., Donna J., Jen P., Misty A.

Minutes/Correspondence:

Minutes were approved as read.

Treasurer’s Report:

  • $13,499.86 in bank, $11,930.38 on the Balance Sheet and $3302.87 in the Midway account

Reports:

  • Agent Report
    • Rose let us know that there are 3 people interested in the 4-H agent position. There are 311 members and 70 leaders enrolled in 4-H. The office will be closed from noon to 1 each day due to short staff issues. No May project day and the Green Clover baskets are due by June 30th.
  • Fundraising Committee
    • Two people still haven’t picked up their claim tickets for their rifles
  • Discipline Reports
  • Rifle
    • No report
  • Pistol
    • No report
  • Western Heritage
    • Met at the end of March
  • Archery
    • 1 person going to Qualifiers in April & May
  • Hunting
    • Met at the end of March
  • Shotgun
    • Start April 8 from 6-7 p.m.

Old Business

  • Midway Account
    • Sent in new list of Instructors
    • Finding out how to get cash grant and donation

New Business

  • Invoice for SS Tournament
    • Expo park charged $1083.75- check was written
  • Foundation Facility Fee
    • Jody will email Liz to see what the process is for the $240 fee
  • President & Secretary Positions
    • Up for election in October
    • Samaria has one more term that she can run for
  • Camp
    • They decided to do Western Heritage this year with Scott Francis on June 10

Announcements

  • Project Day- April 13
  • SSLC Meeting – May 2
  • Archery Prequalifier- April 7
  • Archery Qualifier- May 5

Adjournment

Jody moved to adjourn the meeting, which was 2nd by Misty.

Call to Order

The meeting was called to order by President, Coya Williams.

Pledges were led by Donna and Katrin.

 

Attendance:

Katrin F., Samaria K., Coya W., Jody C., Mitsuru B., Donna J.,

 

Minutes/Correspondence:

Minutes were approved as read.

 

Treasurer’s Report:

  • $12,108.33 in bank, $14,587.60 on the Balance Sheet and $3302.87 in the Midway account

Reports:

  • Agent Report
    • Katrin let us know that she would be our contact person at the office. Katrin and Rose will both be gone on March 14th & 20th. The application process is open for a new 4-H agent.

 

  • Fundraising Committee
    • Send out email to remind those who haven’t turned in their tickets yet.
    • Drawing will be on March 15th.

 

  • Discipline Reports
    • Rifle
      • 1 went to state in .22 rifle

 

    • Pistol
      • 1 went to state in air pistol and 2 went to state in .22 pistol

 

    • Western Heritage
      • Will meet in March

 

    • Archery
      • We had 8 kids go to state

 

    • Hunting
      • Will meet in March

 

    • Shotgun
      • Start April 8 from 6-7 p.m.
      • Registration to go out in March

 

Old Business

  • Live Tournament Discussion
    • Vests for volunteers
    • Walkie/Talkies
    • Timer for air gun
    • Lighting for air gun
    • Sign in divided by discipline
    • Sign-up sheets for tournament
    • QR code for results
    • Internet in building went well
    • Awards- need to order again for next year
    • Stablize barriers for air gun
    • Chalk line for target heights (buy)
    • Train others on scoring system

 

New Business

  • Reimbusement for trailer hitch
    • Coya bought a new trailer hitch for $62.99
    • Donna moved to reimburse Coya $62.99 for the trailer hitch. Jody 2nd the motion. Voted and passed.
  • Facebook Page
    • Katrin will be taking care of recreating the Shooting Sports page under MSU-Extension
    • Agent approved posts only
    • Will pull a list from the old page for name invists
  • Gun Show- Spring
    • Coya will be gone April 26-28 so we will not be doing the spring show
    • We will revisit in June for the September show

 

Announcements

  • Project Day- March 9
  • Leaders Council meeting- March 12
  • SSLC Meeting – April 4

 

Adjournment

Jody moved to adjourn the meeting, which was 2nd by Donna.

Call to Order

The meeting was called to order by Vice-President, Jody Cope.

Pledges

Pledges were led by Samaria.

Attendance:

Allyssa P., Samaria K., Coya W., Misty A., Jody C., Donna J., Isis B., Conn M., John G., Mary K.

Minutes/Correspondence:

Misty moved to approve the minutes as read. Mary 2nd the motion.

Treasurer’s Report:

  • $8,495.33 in bank, $10,035.06 on the Balance Sheet and $302.87 in the Midway account

Reports:

  • Agent Report
    • Allyssa let us know that her last day of working in Cascade County Extension is February 6th. She also said the office will be closed on February 19. Katrin will be helping with the Shooting Sports program until a new agent is hired. Rose is on call for our tournament and Jody will be the office representative at the tournament. She also let us know that we are waiting on Facebook to get back to the office on what is going to happen the 4-H Facebook pages due to the fact that the SS gun raffle has gotten them taken down.

 

  • Fundraising Committee
    • Tickets are on sale.
    • Email went out to all shooting sports families about selling the tickets.
    • $5559.90 is the cost of the guns
    • $4440.10 will be our profit

 

  • Discipline Reports
    • Rifle
      • Air Rifle
        • We had 2 kids go to Helena on January 6th
        • We have 1 kid that is looking at going to state.
      • .22 Rifle
        • We have 6 kids signed up for the project.
        • We are working on all 3 positions with the kids.
        • We have 1 that will be going to State.
    • Pistol
      • Air Pistol
        • We had 3 kids go to Helena on January 6th
        • 2 of those kids placed in the top 5
      • .22 Pistol
        • We have 5 kids signed up for the project
        • 3 of the 5 are already standing
        • At least 2 of them are looking at going to state
    • Western Heritage
      • Email went out to the parents about getting a date set for practices.
      • Still working on getting guns for the project
    • Archery
      • We had 8 kids go to Helena on January 6th with 4 of them placing
      • We had 7 kids go to Shelby on January 28th with 5 of them placing
      • We had 1 go to Kalispell on January 27th and placed in Hunting.
      • We have 2 going to Red Lodge on February 3rd.
      • It’s going great
      • We are getting ready for our tournament.
      • We are good with the light that was broken during practice at the church.
    • Hunting
      • Email went out to the parents about getting a date set for practices.
      • We had one member get high point at the Kalispell tournament.
    • Shotgun
      • April start date

Old Business

  • Live Tournament
    • Awards have been picked up by Jeremy.
    • Registration closes on February 9, 2024
    • No contract yet
    • We will have pipe/tables/chairs/wifi for the tournament
    • We can set up on Friday afternoon starting at about 3 p.m.
    • We need to be cleaned up on Saturday by 9 p.m.
    • We will have a spot at the registration table for kids to sell raffle tickets at.

New Business

  • Leaders Council Meeting Recap
    • Samaria let everyone know that Leaders Council has asked her to go look to see if there are any grants that we can apply for
      • John and Conn suggested talking to the following organizations:
        • Pheasants Unlimited
        • Safari Club
        • Ducks Unlimited
        • Turkey Club
        • Farmers Union
      • Samaria needs to report back to Leaders Council in March on our findings and they would be willing to help buys 2 smaller priced shotguns
    • Midway Account
      • Samaria let everyone know that we need to donate a minimum of $100 per year to the account and remove our annual cash grant each year to be able to keep our account active and not lose that money.
      • John G. said that he would donate the $100 to the account for us.
      • Samaria is going to check with Jeremy to see how the donation works and how to get the Cash grant.
      • Samaria will report back to the committee in March with an update

Announcements

  • Project Day- February 10
  • Live Tournament- February 17
  • MSU Extension Office Closed – February 19
  • SSLC Meeting – March 7

Adjournment

Isis moved to adjourn the meeting, which was 2nd by Conn.

Call to Order 

The meeting was called to order by Secretary, Samaria Kirby. 

Pledges were led by Samaria. 

 

Attendance: 

Allyssa P., Samaria K., Coya W., Misty A., Jody C., Donna J., Jen P., Isis B. 

 

Minutes/Correspondence: 

Donna moved to approve the minutes as read. Misty 2nd the motion. 

 

Treasurer’s Report:  

  • $7, 663.31 in bank, $7,944.11 on the Balance Sheet and $3111.37 in Midway account 

 

Reports: 

  • Agent Report  
    • Allyssa let us know the office will be closed on January 15. There will be spring instructor trainings. She sent the tournaments out. 

 

  • Fundraising Committee 
    • Coya, Jody, and Samaria talked about the ideas that they had for fundraising. 
    • It was decided that we would do a 10-gun raffle through Scheels again. 
    • Jen moved to sell 500 tickets for $20 each for the 10-gun raffle to go towards shotguns, cases, and Western Heritage and to be drawn on March 15th. Donna 2nd the motion. Motion passed with a vote. 
    • We decided that we will draw 3 names from the members who sell tickets for 3 $25 gift cards from either Scheels or North 40. The member will get their name in the drawn for each book of tickets that they sell. 
    • Samaria will work with Scheels to get the raffle set up. 
    • Coya will work on the raffle tickets. 

 

  • Sponsorship Committee 
    • None 

 

  • Discipline Reports 
    • Rifle 
      • Air Rifle 
        • We have 2 kids going to Helena on January 6th 

 

      • .22 Rifle 
        • We have 6 kids signed up for the project. 

 

 

    • Pistol 
      • Air Pistol 
        • We have 3 kids going to Helena on January 6th 
      • .22 Pistol 
        • We have 5 kids signed up for the project 

 

    • Western Heritage 
      • Samaria will get ahold of parents 

 

    • Archery 
      • We have 57 kids shooting during 3 sessions 
      • We have 6 kids going to Helena on January 6th 
      • It’s going great 

 

    • Hunting 
      • Samaria will get ahold of parents 

 

    • Shotgun 
      • April start date 

 

Old Business 

  • Live Tournament 
    • Registration went out on January 1st 
    • It is on Fair Entry 
    • We need to order more awards for the tournament. 
    • Samaria will talk to Jeremy about ordering 25 gold; 15 silver; 10 bronze. 

 

New Business 

  • None 

 

Announcements 

  • Leaders Council Meeting- January 9 
  • Project Day- January 13 
  • MSU Extension Office Closed – January 15  
  • SSLC Meeting – February 1 

 

Adjournment 

Misty moved to adjourn the meeting, which was 2nd by Donna. 

Call to Order 

The meeting was called to order by President, Coya Williams.

Pledges 

Pledges were led by Jen and Donna.

Attendance:

Allyssa P., Samaria K., Coya W., Misty A., Andrew K., Mary K., Jody C., Donna J., Jen P.

Minutes and Correspondence 

Donna moved to approve the minutes as read. Misty 2nd the motion.

Treasurer’s Report 

  • $7, 036.84 in bank and $3,111.37 in Midway account

Reports 

  • Agent Report
    • Allyssa let us know that there are 7 in Hunting, 2 in Western Hertiage, 16 in Shotgun, 6 in .22 Rifle, and 8 in .22 Pistol. She also told us that John Ganon got certified in Pistol. Karcie would like to get certified in Pistol and Shotgun and Emery would like to get certified in Archery. Samaria is going to the Advanced Archery training, while Josh L. goes to the Advanced Rifle. The office will be closed December 25th and January 1st. Allyssa will be gone December 22nd-January 1st.
  • Fundraising Committee
    • None
  • Sponsorship Committee
    • None
  • Discipline Reports (A, R, P, SG, WH, H)
    • Rifle
      • Air Rifle
        • We have 11 kids shooting
        • 7 in air and 4 in BB
        • 1 practice left
        • 2 kids would like to go to tournaments
      • .22 Rifle
        • January 9-February 27
        • 5:30-7:00
        • $20 registration fee
        • 12 kids limit
    • Pistol
      • Air Pistol
        • We have 7 kids shooting
        • One practice left
        • 3 kids looking at going to tournaments
      • .22 Pistol
        • January 11-February 29
        • 4:30-6:00
        • $20 registration fee
        • 10 kid limit
    • Western Heritage
      • Samaria will get ahold of parents
    • Archery
      • December 4th start
      • 55 kids signed up so far
      • 3 sessions
    • Hunting
      • Samaria will get ahold of parents
    • Shotgun
      • April start date
      • Talk to Jeremy about purchasing another shotgun

Unfinished Business 

  • Live Tournament 
    • January 20, 2024 at Expo Park
    • $15 entry fee
    • We will do Air Pistol (8:30-11:30), Air Rifle (12:00-4:30) with only prone and 3P. Archery times will stay the same.
    • Registration will go out in January on Fair Entry

New Business 

  • Fundraising Committee
    • We called for a committee to meet to discuss ways to be able to purchase more shotguns for the upcoming season.
    • Jody, Coya, and Samaria will be on the committee

Announcements

  • Project Day - December 9
  • MSU Extension Office Closed - December 25
  • MSU Extension Office Closed - January 1
  • SSLC Meeting - January 4

Adjournment

Jody moved to adjourn the meeting, which was 2nd by Donna.

Call to Order

The meeting was called to order by President, Coya Williams.
Pledges were led by Coya.

Attendance:

Allyssa P., Samaria K., Coya W., Misty A., Andrew K., Mary K., Jody C., Isis B., Jeremy G. 

Minutes/Correspondence:

M moved to approve the minutes as read. Mary 2nd the motion.

Treasurer’s Report: 

  • No report

Reports:

  • Agent Report 
    • Allyssa let us know that the office would be closed until November 6th. It will also be closed on November 10th & 23rd. Jody is still out. Project books are not in yet but ordered. Project Fair/ Achievement Night went well. She let us know that there were currently 8 members enrolled in Air Pistol, 10 enrolled in Air Rifle, 4 enrolled in BB gun, 34 enrolled in Archery, 7 enrolled in Hunting, 1 enrolled in Western Heritage, 12 enrolled in Shotgun, 4 enrolled in .22 Pistol, and 6 enrolled in .22 Rifle.
  • Fundraising Committee
    • None
  • Sponsorship Committee
    • None
  • Discipline Reports
    • Rifle
      • Air Rifle
        • Started October 24th
        • We have 11 kids shooting
        • 7 in air and 4 in BB
        • Orientation went well
    • Pistol
      • Air Pistol
        • Started October 26th 
        • We have 7 kids shooting
        • Orientation went well
    • Western Heritage
      • Registration up will go out soon
    • Archery
      • Registration will go out later in November
      • Start December 4th with 3 sessions of 14 kids
    • Hunting
      • Registration will go out soon
    • Shotgun
      • April start date

Old Business

  • MRSA Storage
    • Joe and Coya got it handled.
  • 2023-2024 Budget
    • Jody moved to approve the budget as it was presented. Andrew 2nd motion. Voted and passed
  • Bylaw Vote
    • Jody moved to approve the bylaws as presented. Misty 2nd the motion. Voted and passed.

New Business

  • Live Tournament
    • January 20, 2024 at Expo Park
    • All instructors must take part
    • Parents need to help also

Announcements

  • Leaders Council Meeting - November 14 
  • MSU Extension Office Closed - November 10 
  • Project Day - November 11 
  • Foundation Meeting - November 21 
  • MSU Extension Office Closed - November 23 
  • SSLC Meeting - December 7

Adjournment

Jody moved to adjourn the meeting, which was 2nd by Mary.

Call to Order 

The meeting was called to order by Vice-President, Coya Williams. 
Pledges were led by Coya.

Attendance: 

Samaria K., Coya W., Misty A., Conn M., Andrew K., Mary K., Donna J., Phil M., Jody B., Isis B., Jenn P.  

Minutes/Correspondence: 

Conn moved to approve the minutes as read. Mary 2nd the motion.

Treasurer’s Report:

Jody reported that we have $3,143.90 in our Midway USA account. The balance sheet says we have $7036.84 and the bank says that we have $7036.84 in our account.

Reports: 

Agent Report  

Allyssa was gone from the meeting, so no report.

Fundraising Committee 

None

Sponsorship Committee 

None

Discipline Reports 

  • Rifle
    • Air Rifle 
      • Registration is open 
         
  • Pistol 
    • Air Pistol 
      • Registration is open
  • Western Heritage 
    • No report
  • Archery 
    • No Report
  • Hunting 
    • No Report
  • Shotgun 
    • No Report

Old Business 

  • MRSA Storage
    • Joe is still waiting for other ammo to be moved out so ours can go in.
  • 2023-2024 Rule Changes
    • Mary moved to approve the rule changes as written. Conn 2nd motion. Voted and passed 
  • Officer Elections 
    • President: Coya Williams 
    • Vice-President: Jody 
    • Treasurer: Misty Ayers 
       
      Conn moved to accept Coya as President, Jody as Vice-President, and Misty as Treasurer. Jody 2nd motion. Voted and passed. 

Conn moved to put Misty on the bank account and to remove Joe from the account. Andrew 2nd the motion. Voted and passed.

Budget Presentation

  • Coya presented the budget 

Bylaw Presentation 

  • Coya presented the budget 
     

New Business

  • No new business to report.

Announcements 

  • SS Instructor Training in Lewistown- October 13-15 
  • Air Rifle begins- October 24 
  • Air Pistol begins- October 26 
  • SSLC meeting- November 2 

Adjournment 

Jody moved to adjourn the meeting, which was 2nd by Andrew. 

Call to Order

The meeting was called to order by Vice-President, Coya Williams.

Pledges

Pledges were led by Coya.

Attendance

Samaria K., Victoria K., Allyssa P., Coya W., Misty A., Conn M., Andrew K., Mary K.,
Donna J., Josh L., Brett S.

Minutes and Correspondence

Misty moved to approve the minutes as read. Conn 2nd the motion.

Treasurer’s Report

Samaria reported that we have $3,143.90 in our Midway USA account. The balance sheet says we have $7,845.64 and the bank says that we have $7036.84 in our account.

Reports

  • Agent Report
    • Allyssa took over all 4-H programs in August when she came back to work. The office will be closed on September 4. October 1st is the first day
      of the 4-H year. You need to sign up as a volunteer leader to be able to vote on the committee.
  • Fundraising Committee
    • We received a $250 donation from the Great Falls Trap Club.
  • Sponsorship Committee
    • None
  • Discipline Reports
    • Rifle
      • Air Rifle
         October 24-December 12
         8 weeks
         6:00-7:00 on Tuesday nights
         12 slots
      •  .22 Rifle
         January 9-February 27
         8 weeks
         6:00-7:00 on Tuesday nights
         12 slots
    • Pistol
      • Air Pistol
         October 26-December 14
         4:30-6:00 on Thursday nights
      • .22 Rifle
         January 18-February 29
         4:30-6:00 on Thursday nights
    • Western Heritage
      • We will be purchasing guns for our own practices.
      • Depending on who is interested will determine when we start.
    • Archery
      • December 4-February 26
      • Off December 25
      • 3 time slots with 14 kids per slot
      • Advanced Archery will start December 6 or 7
    • Hunting
      • We will meet once a month from November to June.
    • Shotgun
      • done

Unfinished Business

  • MRSA Storage
    • Joe is still waiting for other ammo to be moved out so ours can go in.
  • 2023-2024 Instruction Planning
    • See Discipline Reports

New Business

  • 2023-2024 Rule Changes
    • Tournaments p.6
    • Equipment p. 6-7
    • Parent/Expectation p.7
    • Rifle/BB Gun p.8
    •  Pistol p.8
    • Shotgun p.9
    • Western Heritage p.9
    • Archery p.9-10
    • Fair targets p.10
    • Instructor p.10-11
  • Instructor Training
    • October/December dates
  • Project Days
    • 2nd Saturday November-May
  • Officer Nominations
    • President – 1 year term
    • Vice-President-2 year term
    • Treasurer- 2 year term
  • Budget Committee
    • September 20 @ 5:15
    • Samaria, Coya, Jody
  • Bylaw Review Committee
    • September 20 @ 5:15
    • Samaria, Coya, Jody
  • Gun Show
    • September 22-24
    • Help needed to man the booth
  • Travel Reimbursement
    • Up to $1500 to be put into the budget

Announcements

  • Leaders Council Meeting- September 12
  • Foundation meeting – September 18
  • New 4-H Year Begins – October 1
  • SSLC meeting- October 5

Adjournment

Donna moved to adjourn the meeting, which was 2nd by Misty.