Upcoming Meeting Agenda

Call to Order

Pledges

Minutes

Correspondence

Treasurer’s Report

Reports

  • Agent Report
  • Fundraising Committee
  • Sponsorship Committee
  • Discipline Reports (A, R, P, SG, WH, H))

Unfinished Business

  • RMEF Grant Update
  • NRA Grant Update
  • Other

New Business

  • 4-H Camp

  • Bookkeeper Contract

     

  • Year Planning (Due Sept)

     

  • Rule Book Changes (Due Sept.)

     

  • Election Positions (Vice President & Treasurer)

     

  • Fall Gun Show (September)

  • Other

Announcements

  • Leaders Council Meeting – September 9th
  • SSLC Meeting – September 4th
  • 4H Camp – June 8th-11th
  • Foundation Meeting – September 16th

Current 4-H Year Meeting Minutes

 

Meeting Cancelled

Call to Order

The meeting was called to order by President, Kara Emery.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Kara E., Donna J., Lilly E., Fran G.

Minutes/Correspondence:

Jody moved to approve the minutes as written. Mitsuru 2nd the motion.

Treasurer’s Report:

  • $13,156.65 in bank, $13,354.45 on the Balance Sheet and $3,741.17 in the Midway account

Reports:

  • Agent Report
    • Jody Reported:
      • Z-Suite is having issues and that there are many events open on Z-Suite at this time.
      • Camp/Chaperone/Horse Camp/Project Day just to name a few
      • Jen is gone next week for Skill USA
      • Jody will be out of the office on April 9
      • National Archery Pre-Qualifier is Sunday, April 8
  • Fundraising – Jody reported that 275 tickets had been picked up so far. We talked about have a table at MRSA and Western Feed Corral and maybe Western Ranch Supply
  • Discipline Reports
    • Pistol
      • Joe Leggett stepped down as a pistol instructor and 4-H leader
    • Rifle
      • May 3rd is the Sporter CMP shoot in Missoula
    • Archery
      • Pre-Qualifier is April 8 in Livingston--- 1 member is going
      • Qualifier is May 18 in Livingston—1 member is going
    • Western Heritage
      • Still working on dates with members
    • Hunting
      • Still working on dates with members
    • Shotgun
      • April 10 is the 1st practice—we have 14 kids registered
      • Great Falls Trap Club

Old Business

  • RMEF Grant
    • Samaria turned in the grant
    • Should hear back by June
    • Arrows/arm guard/ 3-D targets
  • Midway Donation
    • Samaria moved to put $250 into the Midway account from our Postal registration fees. Jody 2nd Motion passed

New Business

  • May Meeting
    • Jody made a motion to cancel the May meeting and reconvene in June due to having too many member not being able to make the May meeting. Samaria 2nd the motion. Motion passed.
  • NRA Banquet
    • Samaria informed us that she had found enough members and leaders to help with the banquet on April 12.

Announcements

  • Project Day- April 12
  • Foundation Meeting- April 15
  • Leaders Council Meeting- May 13
  • SSLC- June 5
  • 4-H Camp- June 8th-11th

Adjournment

Jody moved to adjourn the meeting, which was 2nd by Mitsuru.

Call to Order

The meeting was called to order by President, Kara Emery.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Jenn V., Pat V., Misty A., Kara E., Will A., Jake A., Brenda C.

Minutes/Correspondence:

Jody moved to approve the minutes as written. Mitsuru 2nd the motion.

Treasurer’s Report:

  • $10,598.76 in bank, $11,585.57 on the Balance Sheet and $3,741.17 in the Midway account

Reports:

  • Agent Report

Jenn let us know:

    • She went to the 4-H Institute in Missoula and found out that we need to have contracts for all of our 4-H events approved by MSU legal. All event venues need to have contracts in 2 weeks before the event starts for them to approve them.
    • Saturday, March 8, 2025 is Project Day- they will be doing the county wide service project. There are about 78 kids signed up to help with it. There will also be a communications practice.
    • Communications Day will be April 12 after Project Day
    • Good Luck to all Shooting Sports members going to Bozeman.
    • Fair Planning in on going
    • Camp Planning is under way. They will meet to pick workshops on Tuesday. Theme this year is Hawaiian and camp is June 8-11.
    • Ignite Workshop is next week and Jenn will be out of the office for it.
    • Scholarships are open and information is on the website
    • All forms are updated on the website.
    • Horse Camp will be May 1-3
    • Congress will be the week of July 7
    • Stir up Competition will be in May
    • Livestock Show will by July 9-12
    • Rec Lab is in White Sulphur March 26-28
  • Fundraising – Jody reported that we should look at doing another fundraiser to help with the purchase of 3-D targets, instructor training, and member travel
    • She give us the following ideas for fundraisers:
      • 10 gun raffle
      • 5 gun raffle
      • .22 gun raffle
      • T-shirts
      • Carwash
    • After much discussion, we decide that the best ones to do would be the following and voted on them:
      • 10 gun raffle- 4 votes
      • 5 gun raffle- 3 votes
      • .22 gun raffle- 0 votes
    • We discussed starting selling tickets on March 17 with the drawing the week of May 5-9 with 2 drawings per day. We also discussed keeping the same guns that we had before. Samaria will get in touch with Scheels and let us know if we need to make any adjustments to the list. We discussed either selling 500 or 1000 tickets for $20 per ticket.
    • Jody moved that we have a 10 gun raffle with the same guns as we sold before, and start selling the tickets on March 17 with drawings the week of May 5-9 and hold 2 drawings per day. We would have a 1000 ticket limit with tickets being $20. Mitsuru 2nd the motion. Motion passed by vote.
    • We then discussed having a gift card or other prize for the top 3 sellers.
    • Jody moved that we give the top 3 sellers either a $25 gift card to North 40 or Scheels or $25 to a 4-H event of their choice like camp. Mitsuru 2nd the motion. Motion passed by vote.
    • Samaria and Jody will work on getting the tickets ready to sell.
  • Discipline Reports
    • Pistol
      • 2 more weeks left
      • Fair targets will be shot next week
      • Going good for the 2 members shooting
    • Rifle
      • 2 more weeks left
      • Fair targets will be shot next week
      • Kids are doing good shooting
      • 1 member going to shoot at state in Bozeman
    • BB Gun
      • No report
    • Archery
      • Held fun night on Monday, March 3
      • Shot fair targets the last week of February
      • 5 families (6 kids) going to shoot at state in Bozeman
      • 1 member going to 2 shoots after state (Ennis & Bitterroot)
    • Western Heritage
      • Will be meeting on March 14
    • Hunting
      • Will be meeting on March 14
    • Shotgun
      • Working with Mike Houseman to get a day and time lined up
      • Registration to go out on March 17 until March 31
      • Will shoot for 6 weeks starting in April thru May
      • $20 registration fee

Old Business

  • Tournament Recap
    • See attached sheet for totals of members and costs
    • Walkie Talkies were on Instructors but they didn’t need to use them
    • Vest went really well. People were able to tell who was in charge of the tournament.
    • Registration table went well for the most part
      • If we don’t have a stripe machine next year, then having change at the registration table would be a good thing.
    • MRSA
      • Went really well. Joe and Jon did a really good job of running the range and keeping things running smoothly. Fran helped with the registration table.
    • Archery Ranges
      • Cheat sheet would be helpful
    • Suggestions for next year
      • Overall points prizes
      • Cascade County members get 1 free event
      • Adult Shoot
        • Prizes
        • Barebow for all adults
        • Instructors should take part
      • More 3-D targets
    • Postal Update
      • See attached form for totals as of March 5th
      • Awards have been ordered
      • Samaria would like to see $250 donated to our Midway account. This is to be discussed at our next meeting.
    • NRA Grant Update
      • Jody moved to table until June. Samaria 2nd Motion passed by vote.
      • NRA grant committee will meet in March & we will know more in June
    • RMEF Grant
      • Samaria got approval from RMEF and will start to fill out the grant form.
      • She will ask for any additional information from the office or instructors.
      • Grant due by March 28

New Business

  • April Gun Show
    • April 25-27
      • Jody made a motion to table the gun show until the fall. Mitsuru 2nd the motion. Motion passed by vote.
      • No one at the meeting was going to be free to be there most of the time due to work commitments.
  • Foundation Reimbursements
    • Samaria informed the committee what she had found out about the reimbursements that come from Foundation.
      • Instructor Trainings $600 in their budget—this year we have already used $1500
      • State Tournament travel- $1200 to be split between all the kids that go to state. (this only covers about ½ of the families costs for the event)
      • Building Reimbursement Fee- $1000 this year instead of $240
      • We need to make sure that we report back to Foundation on how we are using the money that we get from them to help our program. Jenn also mentioned this—letters, thank yous, presentations, etc. Next Foundation meeting is in April.
    • She also suggested that we look at ways that we can help as a committee so that we aren’t just relying on Foundation for these costs.
  • Suggestions to think about for the Future
    • Helping pay for part of state travel
    • Helping pay for part of instructor training

Announcements

  • Project Day- March 8
  • State Shooting Sports Shoot- Bozeman- March 7-9
  • Leaders Council Meeting- March 11
  • Ignite Workshop- March 12-18
  • Livestock Meeting- March 25
  • SSLC Meeting- April 13

Adjournment

Jody moved to adjourn the meeting, which was 2nd by Samaria.

Tournament Recap 

  • Tournament Overall 
  • Walkie Talkies 
  • Vests 
  • Registration 
  • MRSA 
  • Archery Ranges 
  • Suggestions for next year 
    1. Overall points prize 
    2. Our members get 1 registration fee for free 
    3. Adult Shoot ideas 
      1. Barebow for all adults 
      2. Instructors should take part 
    4. More 3-D targets 
  • Number of Participants 
    • Archery Target: 66 
    • Archery 3-D: 35 
    • Air Rifle: 36 
    • Air Pistol: 9 
    • Counties: 15 
  • Awards Given Out 
    • Gold:42 
    • Silver: 32 
    • Bronze: 20 
  • Awards Left Over 
    • Gold: 15 
    • Silver: 23 
    • Bronze: 25 
    • Ribbons: 6 
  • T-Shirts 
    • Paid: $1072 
    1. Bought:80 (10 XS/ 20 Sm/ 20 Med/ 20 Lg/ 10 XL)
    2. Sold: 17 for $20 & 4 for $15= $400 
  • Expenses/Profit 
    • Expo Park: -$ 1163 (Foundation reimbursement $1000)= -$163 
    • Participants: $ 2190 
    • Awards: -$490 
    • T-Shirts: -$1072 (84 Shirts)/ $400 (17 x $20 & 4 x $15)  

 

  

Expenses 

Income 

  

Participants 

  

$2,190.00 

  

Expo Park 

-$1,163.00 

$1,000.00 

  

T-Shirts 

-$1,072.00 

$400.00 

  

Awards (medals) 

-$450.00 

$0.00 

  

Award Ribbons 

-$74.00 

$0.00 

  

  

  

  

  

Total 

-$2,759.00 

$3,590.00 

$831.00 

 

Postal Update 

  • Participants 
    • Archery: 109 
    • Air Rifle: 49 
    • Air Pistol: 24 
    • Counties: 16 
  • Awards (order) 
    • First- 40/ (32) 
    • Second- 30/ (25) 
    • Third- 25/ (19) 
    • Fourth- 25/ (19) 
    • Fifth- 20/ (13) 
  • Apply $250 to Midway 

 

  

Expenses 

Income 

  

Participants 

  

$1820 

  

Awards (medals) 

-$107.55 

 

  

  

  

  

  

Total 

-$107.55 

$1820 

$1712.45 

 

Call to Order

The meeting was called to order by Vice-President, Jody Cope.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Donna J., Jenn V., Pat V., Misty A., Elizabeth J., Kara E., Lilly E.

Minutes/Correspondence:

Donna moved to approve the minutes as written. Mitsuru 2nd the motion.

Treasurer’s Report:

  • $10,680.27 in bank, $10,339.66 on the Balance Sheet and $3,741.17 in the Midway account

Reports:

  • Agent Report
    • Jenn let us know that we got the contract from the Expo Park for the tournament and the COI is also done. Project Day will be on February 8th and 87 kids are signed up. The 1st JD meeting for camp is on February 11th. There will be a communications planning meeting next week. The office will be closed on February 17th. Foundation meeting will be on February 18th and Livestock Meeting on February 21st. Kesslers gave another donation to Leaders Council and it was used to by the new speaker system and walkie talkie system. State Fair will be July 25-August 2. 4-H camp will be June 7-11. Rec Lab is at the end of March.
    • She also let us know that her job is part 4-H and part Extension. She is on the curriculum committee and that she has region meetings that she has to also attend. Along with meetings for 4-H, the Indigeous committee, fair planning, cyber training, commissioner meetings. She also let us know that KMON Radio has opening for 4-H events to be broadcasted on their station.
  • Fundraising – No Report
  • Discipline Reports
    • Pistol
      • 3 kids are taking .22 pistol
      • They worked on sighting in and standing shooting
      • 1 air pistol kid is taking part in our tournament
    • Rifle
      • 6 kids in .22 Rifle
      • We are on week 2 and kids are doing great
      • 3 air rifle kids took part in the Pondera Postal
      • 5 air rifle kids are taking part in our tournament
    • BB Gun
      • 5 kids
      • 2 more practices
      • Going good
    • Archery
      • Elisabeth reported that kids are having fun but very challenging because of kids with disabilities and it seems very chaotic at times
      • Jody reported on the kids that have gone to tournaments so far.
        • Lilly & Isis went to the Flathead Invitational
        • Lilly/Isis/Ethan placed at the Marias Fair Invitational
        • Mits placed 2nd at Red Lodge
      • Samaria worked with kids to finish up postal scores for the Pondera Invitational
    • Western Heritage
      • Will be meeting sometime this month
    • Hunting
      • Will be meeting sometime this month
    • Shotgun
      • Registration will go out in March
      • April- May
      • $20 registration fee

Old Business

  • Kessler Donation Allocation ($1250)
    • Air Rifle slings have been purchased for $209.
    • Jody and Samaria are working on getting the recurve bow ordered.
  • NRA Grant Update
    • John G. wasn’t at the meeting but sent an update.
    • NRA grant committee will meet in March & we will know more in June
  • Tournament
    • Jody will order the T-shirts. She has created the Logo and just needs numbers by February 14th. We will look at all entries signed up to determine sizes. She also said that Instructor shirts—they just need to let her know size.
    • Mitsuru was asked to make a sign to advertise the t-shirt sales.
    • Samaria reported that we are still looking for a rifle instructor to be present at the MRSA range to hold airgun over there. She will decide by Monday where airgun is going to be held after she talks to a few more instructors.
    • Samaria reported that Jeremy would be there to help at the tournament also. That vests and walkie talkies are in for the tournament.

New Business

  • Appointment of President
    • The executive board appoint Kara Emery to the position of President.
    • Kara agreed to the appointment.
  • Bank Account Motion
    • Samaria made a motion to add Kara Emery to the bank account and to remove Joe Leggett from the account. Mitsuru 2nd the motion. Voted and passed.
  • RMEF Grant
    • Samaria mentioned putting in for the RMEF grant if there were items that we could use.
      • Arrows/ Arm Guards/ Targets were suggested items for the grant
    • Record Book Check Date
      • July 16th was the date picked for Shooting Sports records to be dropped at the office for review.
      • Instructors will pick a date to review books closer to July

Announcements

  • Project Day- February 8
  • Foundation Meeting- February 18
  • Cascade County Shooting Sports Invitational- February 15
  • Extension Office Closed- February 17
  • SSLC Meeting- March 6

Adjournment

Jody moved to adjourn the meeting, which was 2nd by Mitsuru.

MEETING CANCELLED

Call to Order

The meeting was called to order by President, Joe Leggett.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Donna J., Jenn V., Brad W., Pat V., Misty A., Elizabeth J., Joe L.

Minutes/Correspondence:

Jody moved to approve the minutes as written. Samaria 2nd the motion.

Treasurer’s Report:

  • $10,700.54 in bank, $10,147.70 on the Balance Sheet and $3,692.34 in the Midway account

Reports:

  • Agent Report
    • Jenn let us know that about 30 kids attended the Parade of Lights. December project day registration is open and 42 kids were signed up so far. The office is working on end of year reports and inventory. The Food Festival/ Quilt and Fashion Revue will be in May. Communications contest will be held in February. Project books are coming into the office for members. MSU is asking everyone to fill out a Leads assessment survey at every meeting.
  • Fundraising – No Report
  • Discipline Reports
    • Pistol
      • 4 kids are attending practices
      • 1 week left of air pistol practice
      • Working on Fair targets and postal targets
      • Going good
      • .22 Pistol will run from January 30-March 20 from 4:30-6:00 p.m.
      • Registration will run from January 13- January 24 ($20 fee)
    • Rifle
      • 18 kids (9 kids/ session)
      • 1 week left of air rifle practice
      • Working on Fair targets and postal targets
      • Going Good
      • .22 Rifle will run from January 28th-March 18th
      • Registration will run from January 13- January 24 ($20 fee)
    • BB Gun
      • 5 kids
      • 2 more practices
      • Going good
    • Archery
      • 54 kids signed up
      • Held our first practice- it went well
      • 1 blind member, 1 deaf member, and 4 other hearing impaired members
      • Working on adaptive equipment to help with these kids
    • Western Heritage
      • Next meeting Dec. 17th
      • 3 kids signed up
      • Going great
    • Hunting
      • December 17th
      • 4 kids signed up
    • Shotgun
      • Registration will go out in March
      • April- May
      • $20 registration fee

Old Business

  • Kessler Donation Allocation ($1250)
    • Air Rifle slings have been purchased for $209.
    • Jody and Samaria are working on getting the recurve bow ordered.
  • NRA Grant Update
    • John G. wasn’t at the meeting so no update.
  • Bank Account signatures
    • Misty reported that the minutes have been dropped off to the bank. They are still waiting on the new signer to get their paper work turned in so we can all sign the new sheet.

New Business

  • Postal/Tournament
    • Samaria reported that the postal information had been turned into the state. It started on December 1st.
    • Tournament is set for February 15th at the Expo park
    • We will set up on February 14th
    • Joe suggested that we use MRSA indoor range for the airgun part
    • Jen and Jody will work on getting contract from Expo park and insurance for the tournament

Announcements

  • Project Day- December 14
  • SSLC Meeting- January 2
  • Leaders Council Meeting- January 14

Adjournment

Jody moved to adjourn the meeting, which was 2nd by Mitsuru.

Call to Order

The meeting was called to order by Vice-President, Jody Cope.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., Donna J., Jenn V., Brad W., Pat V., Misty A., Elizabeth J., Will A.

Minutes/Correspondence:

Misty moved to approve the minutes as written. Mitsuru 2nd the motion.

Treasurer’s Report:

  • $10,509.05 in bank, $10,421.21 on the Balance Sheet and $3,692.34 in the Midway account

Reports:

  • Agent Report
    • Jenn talked about project day on November 9th. She said that there were about 84 kids signed up and that around 17 were doing the shooting sports one. She stated that we sold 730 Green Clover raffle tickets and made about $4885 on the raffle. She also asked that if we were not receiving e-mails from the office then we need to let Jody know. The office will be closed on November 11th and November 27th. It was mentioned that if we go to any of the businesses that supported the Achievement Night awards that we thank them for our support. We were also asked to share any photos that we take during practice or club meetings. November 12th is the next Leaders Council meeting. We had 2 kids go to Fall Training in Billings to learn more leadership skills and we had one alumni speaker at the training talking about their experience in 4-H leadership. There is a list of leadership skills for teen in the office.
  • Fundraising – No Report
  • Discipline Reports
    • Pistol
      • Started on October 24
      • 5 kids signed up but we are down to 4 kids now
      • Going good
    • Rifle
      • Started on October 22
      • 18 kids (9 kids/ session)
      • Going Good
    • BB Gun
      • Started on October 30
      • 5 kids
      • Going good
    • Archery
      • Registration will go out November 18
      • December 2- March 3
      • 3 sessions of 20 kids
      • $20 registration fee
    • Western Heritage
      • November 3 practice
      • 2 kids
      • Going great
    • Hunting
      • November 9
      • 3 kids signed up but might have more
    • Shotgun
      • Registration will go out in March
      • April- May
      • $20 registration fee

Old Business

  • Kessler Donation Allocation ($1250)
    • Will moved that we purchase slings for rifle, a recurve bow for archery, a competition electronic scorer for western heritage, and shotgun belts for shotgun with what money is left over. Brad 2nd the motion. It was voted on and passed.
  • Bylaw Changes
    • See the attachment with the changes
    • Misty moved that we accept the Bylaw changes as they were submitted to the committee. Donna 2nd the motion. Voted on and passed.
  • Grant Update
    • John submitted the NRA Grant
    • Attached is a list of items that he asked for in the grant.
  • Budget Approval
    • Samaria moved that we accept the budget as it was submitted to the committee. Mitsuru 2nd the motion. Voted and passed.
  • Project Books
    • Jody let us know that the project books have been ordered, but that some of them are on back order.
    • Samaria moved that all shooting sports members complete the project book within 3 years for each discipline and when that is complete that they complete the skill sheet as is recommended by the state office. Mitsuru 2nd the motion. Voted on and passed.

New Business

  • Signers on Bank Account
    • Samaria moved that we remove Coya Williams from the bank account and add Joe Leggett as a signer on the account, along with Samaria Kirby and Misty Ayers.
    • Mitsuru 2nd the motion. Voted and passed.

Announcements

  • Project Day- November 9
  • Leaders Council Meeting- November 12
  • SSLC Meeting- December 5

Adjournment

Brad moved to adjourn the meeting, which was 2nd by Misty.

 

Bylaw Changes

Article IV: Duties of Officers p. 2

  1. Executive Officers
  2. President: (add)

The president shall prepare the agenda for the meetings with the help of the secretary and the extension agent. They need to send the agenda, minutes, financials and any other packet information out to all members one week before the meeting and the information to the office 2 weeks prior to the meeting.

Article IV: Duties of Officers p. 3  (add)

  1. Shooting Sports Coordinator

This is a position that is pointed by the Cascade County Extension Agent. After being appointed, they need to go to an instructor training to be certified by the state for this position.

  • Coordinator Jobs
    • Organize events or activities
    • Negotiate with others
    • Help all discipline instructors complete Year Plan
    • Laison with the Extension Agent and State office Coordinator
    • Let all instructors know about upcoming tournaments
  • Risk Management
    • Make sure that all lead instructors have risk management sheets completed before the season starts
  • Grants/Fundraising
    • Find and fill out all grant work with the help of a committee
      • NRA/ RMEF/ Midway/ any others
    • Help find donors for the current shooting season
  • Budget
    • Sit in on the budget committee meeting to help plan the budget for the year
  • Awards/Recognition
    • Tournament Awards
      • Make sure we have enough awards for tournament
      • Hand out awards with other instructors at tournament
      • Mail out awards that aren’t picked up
    • Postal Awards
      • Make sure we have enough awards
      • Mail out awards after postal tournament is over
    • Achievement Awards
      • Top Awards for Jr and Sr. members in all disciplines
      • Leader awards for 1st year, 5th year, 7th year, 10th year, etc. leaders
    • Event Planning
      • Project Days
        • Help with any project day activities when needed
      • Gun Show
        • Assign someone to get the table & run the table at the show
        • Make Helper sign-up sheet
      • Tournament
        • Work with the extension office to make sure registration, payments, statement is turned into the state office.
        • Make sure we have all paperwork completed with event center
        • Make sign-up sheet for workers to set up, during, and clean-up
        • Make sure we have all necessary items for the tournament
        • Run the tournament scoring and help out where needed
      • Instructor Certification
        • Remind Instructors of upcoming renewals
        • Recruit new instructors for discipline

 Article V: Sub-Committees

  1. Standing Committees shall be:
  2. Change October to November in the following:

(Budget Committee chaired by the Treasurer, will prepare an annual report Committee budget to be presented to the Shooting Sports Leaders Committee in October and Cascade County 4-H Leaders Council meeting in November.

Article VI: Meetings

Change: Agent to President in the following:

(Notice of meetings shall be emailed by the Extension Agent to voting members at least one week prior.)

NRA Grant Request

  • Crossman Challenger Air Rifle (2)
  • Sebastion Neo Olympic Recurve Bow Kit (2)
  • Crossman Challenger Sight Set (2)
  • Orion Conventional Slowfire Tartgets (1)
  • Orion Conventional Timed/Rapid Targets (1)
  • Crossman 2300S CO2 Air Pistol (2)
  • Waldner Razor Slim Electronic Muff (20)
  • Shooting Glasses- 12 count (2)
  • Champion Choice 12 50X50mm Spotting Scope (2)
  • Champion Choice Tripod Scope Base (2)
  • Giant 8” LED Digital Range Timer (1)
  • LED Target Lights (12)
  • Thank You Promotional Banner (1)
  • Range Safety Officer Vest (3)
  • Safety Vest (6)
  • Orion 50 Ft Rifle Targets (1)
  • Orion 10 m Air Rifle Targets (1)
  • Orion 10 m Air Pistol Targets (1)

Call to Order

The meeting was called to order by Vice-President, Jody Cope.

Pledges were led by everyone.

Attendance:

Samaria K., Jody C., Mitsuru B., John G., Donna J., Jenn V., Jill S., Brad W., Pat V., Misty A.

Minutes/Correspondence:

John moved to approve the minutes as written. Mitsuru 2nd the motion.

Treasurer’s Report:

  • $11,736.98 in bank, $10,728.72 on the Balance Sheet and $3454.62 in the Midway account

Reports:

  • Agent Report
    • Jenn talked about the Big Picture of 4-H and what this picture of the Extension program looks like. She mentioned that Green Clover tickets are due into the office because they will be drawing next week. The new 4-H year started on October 1st. We need to make sure that the Code of Conduct waiver is filled out. Project days will be the 2nd from 9-12. On November 9th, they are looking at having a meet and greet for all 4-H members and volunteers. The office is asking that each committee has a representative at this project day to help answer questions.
  • Fundraising – No Report
  • Discipline Reports
    • Pistol
      • Registration will open October 7th
      • October 24-December 12 (Thursday nights)
      • No Practice on November 28
      • 10 kids limit
      • 4:30-6:00 p.m. at MRSA indoor range
      • $20 registration fee
    • Rifle
      • Registration will open October 7th
      • October 22-December 10 (Tuesday nights)
      • 12 kids limit
      • 5:00-6:30 p.m. at MRSA indoor range
      • $20 registration fee
    • Archery
      • Registration will go out in November
      • December 2- March 3
    • Western Heritage
      • Registration will start next week
      • Blackhorse Range & Library
      • $20 registration fee
    • Hunting
      • Registration will start next week
      • Library
      • $20 registration fee
    • Shotgun
      • Registration will go out in March
      • April- May
      • $20 registration fee

Old Business

  • Officer Elections
    • Elections were held for president and secretary. John moved to nominate Joe for president. Jill 2nd Jody moved to nominate Samaria for president. Mitsuru 2nd motion. Jenn moved to nominate Pat for secretary. Jill 2nd the motion.
    • President- Joe Leggett
    • Secretary- Samaria Kirby
  • Rule Book Changes
    • John shared what he emailed to some of the participating members. His change stated Rule/Policy Record Book & Project Rule Requirements p. 5 should be amended from “Required Project Book” to “Optional Project Book”. He feels that this would engage more members to the shooting sports program.
    • Rule Book Policy: ANNUAL REVIEW OF RULE BOOK & GUIDELINES Changes to this rule book must be brought forth to the CC4HSSLC by the meeting date in September of each year. Changes will be sent out and discussed at the September meeting date and voted on at the CC4HSSLC meeting in October.
    • Jenn brought up what the state office and Scott Francis said. She would also like us to work on these books during practices.
    • We held a discussion on project book requirements at the next meeting.
  • Kessler Donation Allocation ($1250)
    • This was tabled to be discussed at budget meeting.
  • Bylaw Changes
    • Nothing was turned in yet to the office.
  • Great Falls Gun Show- September 27-29
    • John stated that he cancelled the table at the show due to lack of member help signed up.
    • He will cover the cost of the table ($60), even though the executive board voted to pay for the table.
    • We will try again in April for the Spring gun show. He would like to show a shooting sports PowerPoint to hopefully bring in more instructors.
  • Instructor Training
    • December 6-7 in Kalispell (archery, rifle, pistol, hunting, shotgun)
    • December 13-14 in Belgrade (archery, rifle, pistol)
  • Record Book Completion Form
    • Samaria moved to drop this until next year. Misty 2nd the motion. Voted and passed.
  • Tournament Registration
    • We discussed if we would like to use something other than Fair Entry for the registration for the tournament this year. We talked about using Z-Suite or Bowscore instead.
    • Jenn mentioned that Scott like the sign up possibilities of Bowscore instead of Fair Entry.
    • John moved to use Bowscore for the tournament registration. Jill 2nd the motion. Voted and passed.
  • Travel Reimbursement
    • Donna moved to change the form for all tournaments to be on one form. John 2nd the motion. Voted and passed.
    • Jill moved to remove the $100 cap on the reimbursement. John 2nd the motion. Voted and passed.
  • Grants
    • Midway Cash Grant
      • $174 to be used on a firearms discipline
    • NRA
      • John said that he would fill out the NRA grant this year.
      • Disciplines need to get him information on what they would like to have put into the grant.

New Business

  • Project Days
    • One representative for the November 9th Meet and Greet
    • We need to let Jenn know if they would like to do one throughout November to May

Announcements

  • 2024-2025 Enrollment begins October 1
  • Achievement Night- October 27
  • SSLC Meeting- November 7
  • Leaders Council Meeting- November 12
  • Foundation Meeting- November 19

Adjournment

John moved to adjourn the meeting, which was 2nd by Mitsuru.

Call to Order

The meeting was called to order by Vice-President, Jody Cope.

Pledges were led by Mitsuru.

Attendance:

Samaria K., Coya W., Jody C., Mitsuru B., John G., Donna J., Jenn V.

Minutes/Correspondence:

Minutes were approved as read.

Treasurer’s Report:

  • $12,215.37 in bank, $10,839.14 on the Balance Sheet and $3354.62 in the Midway account

Reports:

  • Agent Report
    • Jenn introduced herself as the new 4-H agent. She will be out of the office on September 9th for training and September 13th for the State Horse Show. Achievement Night will be October 27th.
  • Fundraising Committee
    • No Report
  • Discipline Reports
    • Archery
      • No report
    • Rifle
      • No report
    • Pistol
      • No report
    • Western Heritage
      • No report
    • Hunting
      • No report
    • Shotgun
      • No report

Old Business

  • Midway Account
    • We got a $174 cash grant.
    • We placed the $100 donation from John on to the account.
  • Foundation Facility Fee
    • Samaria talk to Liz about the fee and because are fee didn’t increase that much from last year she was told that it probably would change anything. She will get all cost for building to Foundation for their budget review though.
  • Kessler Donation Allocation ($1250)
    • This was tabled to be discussed at budget meeting.
  • Great Falls Gun Show- September 27-29
    • Coya will not be at the gun show
    • John was going to check to see if we could still get a table. Sign up sheet if we got table
  • President & Secretary Nominations Open
    • Coya was nominated in June. John made a motion to reaccept her nomination for president. Mitsuru 2nd the motion.
    • Samaria made a motion to be Secretary for another term. Mitsuru 2nd the motion.
    • Nominations are open until the October meeting

New Business

  • 2024-2025 Year
    • By-laws
      • Coordinator should be added
    • Rule Book changes
      • Need to be turned into the office by September 20th
    • Meeting Attendance
      • We discussed if it would be a good thing to have a club meeting attendance added to our rule book. Nothing was decided at the meeting.
    • Year Plans
      • Air Pistol
        • Thursday nights
        • October 24-December 12
        • 10 Kids
        • No practice on Nov. 28
        • 4:30-6:00
        • $20 registration fee
        • MRSA (no reply from Joe yet on this)
      • Air Rifle
        • Tuesday nights
        • October 22-December 10
        • 12 kids/ session
        • BB gun 5:00-5:30
        • Rifle 5:30-6:30
        • $20 registration fee
        • MRSA (no reply from Joe yet on this)
      • Archery
        • December 2-March 3
      • Shotgun
        • April
      • Western Heritage
        • October 20
      • Hunting
        • October 23
      • Office Cleanout
        • Need to come to the office and look at anything from shooting sports and see if we need to keep it
        • Coya said that she would come in next week
      • Instructor Training
        • Jody is going to get certified in both Archery & Hunting
        • Misty is going to get certified in Archery
      • Record Book Changes
        • Make sure that it get out to kids multi-months ahead
        • Change form—bring to October meeting
      • Bowscore
        • Tabled
      • Reimbusements
        • Tabled
      • Grants
        • Look at getting idesas for NRA and RMEF

Announcements

  • 2024-2025 Enrollment begins October 1
  • Leaders Council Meeting- September 17th
  • Foundation Meeting- September 17th
  • SSLC Meeting – October 3rd

Adjournment

Mitsuru moved to adjourn the meeting, which was 2nd by Donna.

Call to Order

The meeting was called to order by Vice-President, Jody Cope.

Pledges were led by everyone.

Attendance:

Samaria K., Coya W., Jody C., Mitsuru B., Jen P., Misty A., John G., Donna J., Misty A.

Minutes/Correspondence:

Minutes were approved as read.

Treasurer’s Report:

  • $11,458.39 in bank, $10,937.24 on the Balance Sheet and $3463.36 in the Midway account

Reports:

  • Agent Report
    • Jody reported for Rose. They interviewed one applicant for the 4-H agent position and offered her the job. She will start in July.

 

  • Fundraising Committee
    • No Report

 

  • Discipline Reports
    • Archery
      • No report
    • Rifle
      • No report
    • Pistol
      • No report
    • Western Heritage
      • 4 kids shooting
      • Will practice every Sunday through June
    • Hunting
      • Due to instructor injury we will postpone the hike until July
    • Shotgun
      • Last practice was May 20th
      • We had a great 6 weeks

Old Business

  • Midway Account
    • Donation taken care of and working on paperwork for the cash grant
  • Foundation Facility Fee
    • Samaria is in contact with Liz about getting the whole amount of $1083.75 paid from Foundation instead of just the $240.

New Business

  • Kessler Donation Allocation
    • Shooting sports got a $1500 donation from the Kessler family
    • Need to decide what we would like to use this donation for
    • Coya would like for a thank you card to be present at practices next fall for member to sign for the family
  • Upcoming 2024-2025 Events
    • By Law changes/amendments
    • Rule book changes/amendments
    • President and Secretary Nominations are open
      • Coya nominated herself for President and John 2nd the nomination
    • Great Falls Gun Show- September 27-29
      • Coya would like to have an interactive display at the show
      • Table cloth and office information
      • John will be there to help for the 3 days
    • Shooting Sports Record books
      • All Non-animal journals and Project books or skills sheets are due to the office for review by July 9th
    • Shooting Sports Record book Instructor Review
      • Coya, John G., and Samaria agreed on reviewing shooting sports records on July 18 at 1 p.m.

Announcements

  • SSLC Meeting – September 5
  • Leaders Council Meeting- July 9th
  • Camp- June 9th-12th

Adjournment

Jody moved to adjourn the meeting, which was 2nd by John and Donna.

Call to Order

The meeting was called to order by President, Coya Williams.

Pledges were led by Jen and Misty.

Attendance:

Rose M., Samaria K., Coya W., Jody C., Mitsuru B., Jen P., Misty A., John G.

Minutes/Correspondence:

Minutes were approved as read.

Treasurer’s Report:

  • $11,242.76 in bank, $10,972.66 on the Balance Sheet and $3463.36 in the Midway account

Reports:

  • Agent Report
    • Rose let us know that there was a $5,000 donation to the 4-H program. The extension office will be closed May 6 and 27th.

 

  • Fundraising Committee
    • No Report

 

  • Discipline Reports
    • Rifle
      • No report
    • Pistol
      • No report
    • Western Heritage
      • 4 kids shooting
      • Will practice 2 in May and all through June
    • Archery
      • 1 person going to Qualifiers in May
    • Hunting
      • We are planning a hike in June
      • Get COI in advance
    • Shotgun
      • 19 kids shooting
      • 2 weeks left

Old Business

  • Midway Account
    • Still waiting for a reply back on how to get cash grant
  • Invoice for SS Tournament
    • Paid in April
  • Foundation Facility Fee
    • $240 fee paid to committee
  • Camp
    • Logan Nation is in charge of getting Western Heritage to camp

New Business

  • None

Announcements

  • SSLC Meeting – June 6
  • Archery Qualifier- May 5
  • Leaders Council Meeting- May 14
  • Camp Registration- May 15
  • Camp- June 9th-12th

Adjournment

John moved to adjourn the meeting, which was 2nd by Jody.

Call to Order

The meeting was called to order by President, Coya Williams.

Pledges were led by Jen and Mistry.

Attendance:

Rose M., Samaria K., Coya W., Jody C., Mitsuru B., Donna J., Jen P., Misty A.

Minutes/Correspondence:

Minutes were approved as read.

Treasurer’s Report:

  • $13,499.86 in bank, $11,930.38 on the Balance Sheet and $3302.87 in the Midway account

Reports:

  • Agent Report
    • Rose let us know that there are 3 people interested in the 4-H agent position. There are 311 members and 70 leaders enrolled in 4-H. The office will be closed from noon to 1 each day due to short staff issues. No May project day and the Green Clover baskets are due by June 30th.
  • Fundraising Committee
    • Two people still haven’t picked up their claim tickets for their rifles
  • Discipline Reports
  • Rifle
    • No report
  • Pistol
    • No report
  • Western Heritage
    • Met at the end of March
  • Archery
    • 1 person going to Qualifiers in April & May
  • Hunting
    • Met at the end of March
  • Shotgun
    • Start April 8 from 6-7 p.m.

Old Business

  • Midway Account
    • Sent in new list of Instructors
    • Finding out how to get cash grant and donation

New Business

  • Invoice for SS Tournament
    • Expo park charged $1083.75- check was written
  • Foundation Facility Fee
    • Jody will email Liz to see what the process is for the $240 fee
  • President & Secretary Positions
    • Up for election in October
    • Samaria has one more term that she can run for
  • Camp
    • They decided to do Western Heritage this year with Scott Francis on June 10

Announcements

  • Project Day- April 13
  • SSLC Meeting – May 2
  • Archery Prequalifier- April 7
  • Archery Qualifier- May 5

Adjournment

Jody moved to adjourn the meeting, which was 2nd by Misty.