4-H Shooting Sports Leaders Meeting Agenda & Minutes

Call to Order

Pledges

Minutes and Correspondence

Treasurer’s Report

Reports

• Agent Report
• Fundraising Committee
• Sponsorship Committee
• Discipline Reports (WH, H)

Unfinished Business

• Other

New Business

• Other

Announcements

 

Call to Order

The meeting was called to order by President, Joe Leggett.

Pledges were led by Joe.

 

Attendance:

Samaria K., Victoria K., Allyssa P., Joe Leggett, Coya W., Jody C., Isis B., Misty A.

 

Minutes/Correspondence:

Misty moved to approve the minutes as read. Coya 2^nd the motion.

 

Treasurer’s Report:

• Jody reported that we have $3,045.57 in our Midway USA account. The balance sheet says we have $5,902.51 and the bank says that we have $8082.36 in our account.
• When the May bank statement comes out we will reconcile the account to see what checks are still out there that need to be cashed.

 

Reports:

Agent Report

• • Allyssa let us know that she will be out of the office from Monday, June 5^th – August 15^th. If we have any questions we are to reach out to Rose for help. The office will be closed on July 4^th and our next meeting will be in September.

 

Fundraising Committee

• • None

 

Sponsorship Committee

• • None

 

Discipline Reports

• Rifle
  • none
• Pistol
  • none

 

• Western Heritage
  • Working with Brian from Teton County

 

• Archery
  • 2 members went to the qualifier on May 7^th in Livingston.

 

• Hunting
  • We will be going on a hike in June.

 

• Shotgun
  • done

 

Old Business

• MRSA Storage
  • Joe will be cleaning out the vault at the MRSA to use for 4-H.

 

New Business

• 2023-2024 Planning
  • Lead Instructors need to start planning with the other instructors for the upcoming year.
  • Budget items need to be listed.
  • Rulebook changes also need to be looked at
  • Pistol will be meeting for 7 weeks next year:
    • Air: October 26-December 14 from 4:30-6:00
    • .22: January 18-February 29 from 4:30-6:00
  • Charging $2/box for .22 ammo next year was also brought up

 

Announcements

• Camp: June 11-14, Niehart
• SS Record Book Check: July 6^th from 2:00-5:00 p.m.
• SSLC meeting: September 7 at 6:00 p.m.

 

Adjournment

Coya moved to adjourn the meeting, which was 2^nd by Jody.

Call to Order

The meeting was called to order by President, Joe Leggett.

Pledges were led by Joe.

 

Attendance:

Samaria K., Victoria K., Allyssa P., Joe Leggett, Coya W., Jody C., Isis B., Misty A.

 

Minutes/Correspondence:

Coya moved to approve the minutes as read. Isis 2^nd the motion.

 

Treasurer’s Report:

• No Report

 

Reports:

Agent Report

Allyssa let us know that the office will be closed on May 29^th.

 

Fundraising Committee

• Made $720 on gun raffle
• Jody moved to increase the price of the rifle purchase for $280 instead of $260. Coya 2^nd the motion. Motion passed by vote.

 

Sponsorship Committee

• • None

 

Discipline Reports

• Rifle
  • none
• Pistol
  • none

 

• Western Heritage
  • Working with Brian from Teton County

 

• Archery
  • 2 members plan to go to the qualifier on May 7^th in Livingston

 

• Hunting
  • We will be having a hike and meeting in May and June

 

• Shotgun
  • We were asked to help load trap houses for local tournament on May 13 & 15

 

Old Business

• MRSA Storage
  • Joe has an alternative plan instead of purchasing a storage cabinet.

 

• Gun Show
  • Coya reported that it went great, and we sold all 100 raffle tickets.
  • $13 was donated to the committee.
  • They would like to do it again in the fall.

 

New Business

• 4-H Structure
  • Starting in October 2023, Rose will only be doing Ag, and Allyssa will be doing all aspects of the 4-H program.
• Joe
  • Joe let us know that in October that he will be stepping down from the committee and only be doing pistol instruction.

 

Announcements

• Archery Qualifier: May 7, 2023; Livingston
• SSLC Meeting: June 1, 2023
• Camp: June 11-14, Niehart

 

Adjournment

Jody moved to adjourn the meeting, which was 2^nd by Victoria and Isis.

Call to Order

The meeting was called to order by President, Joe Leggett.

Pledges were led by Joe.

 

Attendance:

Samaria K., Victoria K., Allyssa P., Joe Leggett, Coya W., Jody C., Isis B.

 

Minutes/Correspondence:

Coya moved to approve the minutes as read. Victoria 2^nd the motion.

ExpoPark sent a Thank you for using their facilities for our tournament.

 

Treasurer’s Report:

• No Report

 

Reports:

• Agent Report

Allyssa let us know that she will be working from home and that the baby’s due date will be towards the beginning of June now so she might miss our June meeting.

 

• Fundraising Committee
  • Joe will go and purchase the rifle
  • Coya made 100 tickets to be sold before and during the gun show
  • Coya would like to have give away items for kids that go through the gun show

 

• Sponsorship Committee
  • None

 

• Discipline Reports
  • Rifle
    • none
  • Pistol
    • none

 

• • Western Heritage
    • Still working on getting this lined up for the rest of the season
    • Samaria will go to Logan to get certified in the project.
  • Archery
    • 2 members went to the Pre-qualifier for Nationals and plan to go to the qualifier in May

• • Hunting
    • We completed everyone’s survival packs at our March meeting
    • April meeting will be rescheduled

• • Shotgun
    • Started April 6 with 13 kids signed up
    • We will need to purchase more ear plugs and punch cards

 

Old Business

• MRSA Storage
  • Joe still hasn’t picked it up yet. He is looking at something else as of right now.

 

• Vice-President/Treasurer
  • Joe nominated Coya as Vice-President. Coya accepted the nomination. Voted and passed.

Victoria moved to put Coya on the bank account as another signer and leave everything else as it stands right now. Jody 2^nd the motion. Voted and passed

• Coya nominated Jody as treasurer. Jody accepts the nomination. Voted and passed.

 

New Business

• Camp
  • Victoria let the committee know that the JDs would like to have both archery and air gun at camp this year.
  • June 12
• Federal Ammo
  • Samaria moved to buy 1 case of Champion .22 ammo and 1 case of Standard .22 ammo for $525 from the federal ammo program. Coya 2^nd. Motion passed by vote.
  • Joe will order the ammo

 

Announcements

• Foundation Meeting: April 18, virtual
• Shooting Sports Instructor Training: April 21-22, 2023; Logan
• Shotgun Qualifier: April 22, 2023; Logan
• SSLC meeting: May 4, 2023
• Archery Qualifier: May 7, 2023; Livingston
• Camp: June 11-14, Niehart

 

Adjournment

Victoria moved to adjourn the meeting, which was 2^nd by Jody.

Call to Order

The meeting was called to order by President, Joe Leggett.
Pledges were led by Joe.

Attendance:

Samaria K., Victoria K., Allyssa P., Joe Leggett, Misty Ayers, Coya W.

Minutes/Correspondence:

Coya moved to approve the minutes as read. Victoria 2nd the motion.

Treasurer’s Report:

• Midway $2960
• No Bank Statement
• Balance Sheet $7156.91
• All tournament money has been deposited into the bank.

Reports:

Agent Report

Allyssa let us know that she sent out an email letting everyone know that we are looking for volunteers for our committee and instructors for shooting sports as a whole.

Fundraising Committee

• We will be raffling off the rifle at the gun show in April.
• We will sell tickets for $10/ticket and sell 100 tickets.
• Coya will work on getting the tickets ready

Sponsorship Committee

None

Discipline Reports

Rifle

• We have one person going to state in air rifle and 2 going to state in .22 rifle
• Joe would like to see the season reduced by 2 weeks and having only 1 session.

Pistol

• Going good
• 1 person going to state in .22 pistol

Western Heritage

• Lindley’s are moving so Allyssa is trying to reach out to Teton county to see if our kids can finish out this year with them.
• There are currently 9 kids involved in the project

Archery

• Going good
• We have 9 kids going to state.
• Coya would like to see the nets cleaned at the end of the season. Allyssa said to check in with National Laundry to see if they could do it.

Hunting

• Feb. 22 meeting was cancelled but Samaria is looking at having it rescheduled with FWP

Shotgun

• April 6 – May 11 from 5:30-6:30 at the trap club
• Registration will go out in March
• $20 registration fee

Old Business

MRSA Storage

• Joe found a medal cabinet for about $279 at North 40 and will look at picking it up.

Live Tournament Recap

• No contract signed yet
• We might have a small profit from tournament depending on wifi cost
• Coya would like to send thank-yous for the volunteers and gift cards who helped with the tournament.
• Coya also stated that we should have had the medal backers covered with cardboard.

Record Book Check Date

• Coya and Samaria decided that we would have the kids get their books to the office by July 5 and we would go over them on July 6th at 2 p.m.

New Business

Foundation Travel Reimbursement

• Foundation decided to up the travel reimbursement from $800 to $1200.
• They will take 75% of each of the members expenses and then divide that money among them as best as they can. Everyone will get part of their 75% back but not all of it.

Year Length

• Coya brought up that she would like to see the rifle and pistol season shortened by 2 weeks. Joe agreed with this- He would like it to end before state.
• It was also stated that we should maybe look at changing the look of the archery season also.

Election of Officers

• We need to elect a new Vice-President & Treasurer
• Joe decided to table this until later.

Announcements

• State Shoot: March 3-5, 2023; Bozeman
• Project Day: March 4, 2023
• Leaders Council Meeting: March 14, 2023
• Shooting Sports Instructor Training: March 31-April 1, 2023; Billings
• Archery Pre-Qualifier: April 1-2, 2023 Livingston
• SSLC Meeting: April 6, 2023; at 6 p.m.
• Shooting Sports Instructor Training: April 21-22, 2023; Logan
• Shotgun Qualifier: April 22, 2023; Logan
• Archery Qualifier: May 7, 2023; Livingston

Adjournment

Coya moved to adjourn the meeting, which was 2nd by Victoria.

Return to Meeting

Joe called the meeting back to order due to unfinished new business at 6:51 p.m.

New Business

Bank Account

Coya moved to remove Tammy and Jeff Lindley from the bank account and to put Joe Leggett on the checking account. Also to have Samaria Kirby to be given online banking privileges until a treasurer can be elected. Victoria 2nd the motion. Motion passed with a vote.

2nd Adjournment

Victoria moved to adjourn the meeting, which was 2nd by Coya.

Call to Order 

The meeting was called to order by President, Joe Leggett. 

Pledges were led by Joe. 

 

Attendance: 

Samaria K., Victoria K., Allyssa P., Joe Leggett, Misty Ayers. 

 

Minutes/Correspondence: 

The Minutes were approved as read. 

 

Treasurer’s Report:  

• No reports at this time 

 

Reports: 

Agent Report  

Allyssa let us know that the office will be closed on the 20th. Leaders trainings are still open for April and May. 

 

Fundraising Committee 

• • None 

 

Sponsorship Committee 

• • None 

 

Discipline Reports 

• • Air Rifle 

• • • None 

• • .22 Rifle 

• • • Going good 

• • Air Pistol 

• • • None 

• • .22 Pistol 

• • • Going good 

• • Western Heritage 

• • • No report 

• • Archery 

• • • Going good 
    • A parent asked if season could be shortened 

• • Hunting 

• • • Feb. 22 next meeting 

• • Shotgun 

• • • Start in April or May 
    • Jeremy will check with the trap club 

 

Old Business 

• Trailer Graphics 

• • Victoria let us know that it will cost about $748.80 to have both sides of the trailer done. 

• Drop Box 

• • Victoria moved to pay up to $300 to buy a cabinet for the MRSA range. Misty 2nd motion. Motion passed. 

• Live Tournament 

• • We can get in at 2 on Friday and 7:00 on Saturday 
  • Wifi was approved 
  • Contract was to be sent 

 

New Business 

• Record Book Check Date 

• • Tabled until next meeting 

 

Announcements 

• Project Day: February 4, 2023 
• Live Tournament: February 18, 2023 
• Extension Office Closed: February 20, 2023 
• Foundation Meeting: February 17, 2023 

• SSLC Meeting: March 2, 2023, at 6 p.m. 

 

Adjournment 

Victoria moved to adjourn the meeting, which was 2nd by Samaria. 

Call to Order

The meeting was called to order by President, Joe Leggett.
Pledges were led by Joe.

Attendance:

Samaria K., Victoria K., Allyssa P., Coya W., Joe Leggett, Hope Lindley, Jeff Lindley, Tammy Lindley, Emmalee Lindley, Kristen Lindley.

Minutes/Correspondence:

Coya made a motion to approve the minutes as read and Hope 2nd the motion.

Treasurer’s Report:

• No reports at this time
• Debit card arrived but no code to activate it
• Get bank statements sent to both Jeff and [email protected]
• Tammy & Jeff organized the treasurer’s records and found that 85% of the information that we should have in the binder is missing. They will continue to work on filling in the gaps. They will work with Lisa and the office to get this information.

Reports:

Agent Report

Allyssa let us know that Ben will be leaving on January 13th, and they aren’t going to be filling that position as of now. On January 16th the office will be closed. We need to work on getting the volunteer training done on Z-Suites. Also she told us that she is expecting in June.

Fundraising Committee

• Joe ordered the 10/22 rifle that we will use for the Gun Show raffle.
• We will make our own tickets for the raffle. Allyssa will send us a template that can be used.
  

Sponsorship Committee

• We received a $900 donation to be used in the purchase of tablets for Archery.
• We also received a $500 general donation.
  

Discipline Reports

• Air Rifle
  • We have one kid shooting BB gun in the .22 rifle class
  • Done for the year except for those who want to shoot at tournaments
• .22 Rifle
  • 9 kids are signed up
  • Orientation went well
• Air Pistol
  • Done for the year except for those who want to shoot at tournaments
• .22 Pistol
  • 9 kids signed up
  •  Orientation went well and kids are all sighted in
• Western Heritage
  • 11 kids signed up
  • Christmas party went well
    • Ice breakers, carols, and many more fun activities were done
• Archery
  • 38 kids signed up in the 3 sessions
  • 4 instructors
  • 4 kids signed up in Advanced Archery
  • We decided on not allowing members to shoot more than one time due to the number of kids that are signed up and the fact that we would have to open it up to all kids not just the one.
    • Allyssa will contact the parent and let them know of our decision
• Hunting
  • 3 kids signed up so far in Z-Suites
  • Orientation will be at 2 p.m. on January 8
  • FWP will do a workshop on January 11 for the kids
• Shotgun
  • Start in April or May
  •  Jeremy will check with the trap club
    

Old Business

• Trailer Graphics
  • Victoria let us know that a 6X4 graphic would be around $691 for both sides.
  • Tammy moved to approve paying up to $750 for the trailer graphic. Jeff 2nd the motion. Motion passed with a vote.
  • Victoria will send our graphic in that we want to be used on the trailer and get the ball rolling to have it done.
• Drop Box
  • Joe let us know that he priced one at around $400 at North 40.
  • There was a lot of discussion on if that is truly what we wanted or if we wanted to go a different route.
  •  Joe is going to continue to price safes, drop boxes, and cabinets. He will bring his findings back to the next meeting.
    

New Business

• Live Tournament
  • Registration went out to all counties.
  • Rose will be on call if Allyssa must be in Billings on that day
  • Expo Park is sending over the contract
• Inventory Sheets
  •  Jeff asked that a copy of each discipline inventory sheet be sent to him so he can put it in his records.
• Foundation Discussion
  • Allyssa let us know that it was brought to the foundations attention that they should up the amount that is given out to the members for attending the State Shooting Sports event.
  • Right now, $800 is allotted for those members (registration/mileage/hotel)
  • This may go up or it may stay the same.
  • This was brought to the foundation board without the knowledge of the committee.
    

Announcements

• Project Day: January 7, 2023
• Leader’s Council Meeting: January 10, 2023
• Extension Office Closed: January 16, 2023
•  Foundation Meeting: February 17, 2023
• SSLC Meeting: February 2, 2023, at 6 p.m.
  

Adjournment

Emmalee moved to adjourn the meeting, which was 2nd by Jeff.

APPROVED

Call to Order

Pledges

Minutes and Correspondence

Treasurer’s Report

Reports

• Agent Report
• Fundraising Committee
• Sponsorship Committee
• Discipline Reports (R, P, WH, A, H, SG)

Unfinished Business

• NRA Grant
• RMEF Grant
• Great Falls Gun Show
• Rule Change Presentation and Voting
• Officer Elections
• Budget Presentation
• Other

New Business

• Other

Announcements

• SSLC Meeting - November 3, 2022

Approved

Call to Order

The meeting was called to order by President, Joe Leggett. 

Pledges

Pledges were led by Joe.

Minutes and Correspondence