Wednesday, August 10th, 2016

8:30 AM - 10:00 AM

SUB 233

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Waded Cruzado Daniel Adams Kenning Arlitsch Kregg Aytes Randy Babbitt Jeff Bader
Charles Boyer Matt Caires Kari Cargill  Leon Costello Tracy Ellig Chris Fastnow
Brett Gunnink Maggie Hammett Alison Harmon Cathy Hasenpflug Robert Hawks Bob Hietala
Karlene Hoo Chris Kearns Abbey Keene Greg Kegel Garrett Leach Ilse-Mari Lee
Terry Leist Shelley McKamey Helen Melland Bob Mokwa Chris Murray Kim Obbink
Mark Nook Kellie Peterson Renee Reijo Pera Nicol Rae Jyl Shaffer Jerry Sheehan
Royce Smith Sylvia Sparkman Dan Stevenson Susan Wolff    
  • Call to Order
    President Waded Cruzado
    • President Cruzado called the meeting to order at 8:30 AM.
  • Approval of Minutes for May 4th, 2016
    • There was a motion, by Chris Fastnow, to approve the May 4th, 2016 minutes; Susan Wolff seconded the motion. The minutes were approved unanimously.
  • University Wide Information/ Announcements
    • President Cruzado welcomed everyone back from the summer. She then proved introductions of the following new staff: Jyl Shaffer, Leon Costello, Dan Stevenson, Royce Smith and Jeffrey Conger. President Cruzado then announced that MSU is welcoming another American Council on Education (ACE) fellow in September, Dr. Eric Lopez. She will introduce him at the next meeting.
  • New Items
    • Non-employee Appointment Policy
      Kellie Peterson
      • Kellie explained that this policy applies to a unique set of people who are affiliated with campus. Randy Babbitt asked if it applies to Retired Faculty, and per Kellie, they are covered under a separate policy. Michael Babcock inquired if the background check portion of the policy applies to volunteers. Kellie is going to further research this question. President Cruzado then indicated that this policy will be posted for thirty days for additional questions and comments.
  • Informational Items
    • Records Retention Policy
      Laura Humberger, Associate Vice President, Administration & Finance
      Leslie Taylor, Legal Counsel
      Kellie Peterson, Legal Counsel
      • Leslie explained to the group the background behind creating this policy, as she has wanted MSU to have its own policy for quite a while. Currently, MSU is operating using the State Record Schedule. The proposed schedule will come from the Office of the Commissioner of Higher Education (OCHE) and will be titled a "Retention Schedule." This will be adopted by OCHE in January 2017/
    • Planning Council Priorities for FY18
      Chris Fastnow, Director, Planning & Analysis
      • President Cruzado praised Planning Council for being such great stewards of our Strategic Plan. Chris provided updates in the following areas: Learning, Discovery, Engagement, Integration, Access and Stewardship. In addition, President Cruzado talked about Diversity and plans to begin meetings with various stakeholders on campus for furthering this initiative.
    • Year in Review Slide Show
      President Waded Cruzado
      • The President's Office prepared a Year in Review Slide Show for the Council. President Cruzado thanked Maggie Hayes for her work on this effort.
  • Public Comment
    • There was no public comment offered.
  • Updates
    • There were no additional updates shared.

Note: The next University Council meeting is scheduled for Wednesday, September 7th, 2016. Please Note that the September 7th, 2016 meeting was postponed to October 5th, 2016.