Subject: Students

Policy: Retroactive University Withdrawal Policy for Medical and other Emergencies

Effective: October 2001

Revised: March 2018

Responsible Party: Dean of Students

A retroactive university withdrawal may be an option for students who were unable to complete a standard university withdrawal during the semester of their departure from the university. A retroactive university withdrawal is an extraordinary remedy that is available only for the reasons set forth below. Students who are granted a retroactive university withdrawal receive W grades or no grades in all courses for the semester in which they apply for the retroactive withdrawal. Students who leave the campus without applying through regular channels as listed below or who fail to withdraw for extraordinary reasons may apply for a retroactive university withdrawal only if they can provide evidence of the following:

  1. The student experienced a mental or physical illness, injury or other extraordinary circumstance that significantly limited their capacity to withdraw in a timely manner; or
  2. The student was forced to leave the University abruptly due to a health or safety emergency within their immediate family.

How to apply:

To apply for a retroactive withdrawal, students must submit a written request that includes their name, student identification number (GID), and semester for the retroactive withdrawal requested. The student must also include supporting documentation to verify claims of illness, injury or emergency which precluded the student from applying for a university withdrawal during the semester of departure.

A decision will be rendered on the request for a retroactive withdrawal after a review of the submitted written requests and other documents provided along with consultations with appropriate administrator(s), faculty, Department Head and/or college Assistant Dean. If the request if granted, the student will be notified in writing. If the request is denied, the student may further appeal in writing to the office identified below within five (5) business days of receiving the decision.

Where to submit request:

For undergraduate students: The request and all supporting documentation needs to be submitted to the Dean of Students, Strand Union Building (SUB) Room 174. Further review may be requested if the original request is denied by submitting a written appeal to the Vice President for Student Success (VPSS) within the required timeframe. The VPSS will notify the student of the decision in writing. The VPSS’s decision is the final decision of the University.

For graduate students (degree or non-degree): The request and all supporting documentation needs to be submitted to the Dean of the Graduate School, Montana Hall, Room 108. Further review may be requested if the original request is denied by submitting a written appeal to the university Provost within the required timeframe. The Provost will notify the student of the decision in writing. The Provost’ decision is the final decision of the University

 

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