Use the following table to choose the right location for the data you need to store.

*Effective 12/17/2021, BOX is no longer an acceptable storage location for MSU Owned data.

Data Type
Box*
OneDrive for Business / SharePoint
Opal
Knox
Docusign
 Email
Budget information
No
Yes
Yes 
No
Yes
Yes 
Contracts
No
Yes
Yes
No
Yes
Yes
Course evaluations
No
Yes
Yes 
No
Yes
Yes 
Data classified as Public
No
Yes
Yes 
No
Yes
Yes 
Data classified as Restricted
No
Yes
Yes 
Yes 
No
Employee and student IDs/GIDs (even when combined with names)
No
Yes
No
Yes 
No
Planning documents
No
Yes
Yes 
No
Yes
Yes 
Staff search committee notes
No
Yes
Yes
No
Yes
Yes
Student grades and records
No
Yes
No 
 Yes
No 
Bank account numbers
No
No
No
Yes
No
Credit card numbers
No
No
No
No
No
No
Data classified as Confidential
No
No
No
Yes
No
Drivers license numbers
No
No
No 
Yes 
No 
International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR) governed data
No
No
No 
No
No
No 
Passport Visa numbers
No
No
No 
Yes 
No 
Payroll ACH numbers
No
No
No 
Yes 
No 
Research data subject to export controls
No
No
No 
No
No
No 
Social Security numbers
No
No
No 
Yes 
No 

 

Updated: 05/02/2022