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This document defines the terms under which loaned art will be displayed at Montana State University:

  1. Artist's name, phone number, email and mailing address; and donor's information if different from artist.
  2. Title of art piece
  3. Description of medium and materials.
  4. Other descriptive and identifying information (dimensions, identification number, artist's signature, etc.)
  5. Description of commemorative plaque with art piece (dimensions, design and message).
  6. Description of condition of the art piece (submitted photographs will be retained with this form).
  7. The conditions under which Montana State University agrees to the loaned art are:
    • Copyright remains with the owner/donor. MSU will not use representations of the art piece in any professional publications without owners' permission; but will not be accountable for other photographic uses while on public display.
    • MSU agrees to house the above described art work on a loan basis, a time period agreed to beginning with a minimum of two years and up to an unspecified period of time that will be reviewed every five years by the Campus Planning, Design and Construction or Facilties Services Director for agreement modifications, including termination of agreement.
    • If MSU chooses to remove the art piece from the campus and terminate the agreement, the University will notify the art owner (at the address provided to the University), at least 30 days prior to planned removal date. If after the initial two year period and prior to the scheduled review period, the donor may arrange to remove the loaned art piece with a 120-day notice to MSU to coordinate the removal and satisfaction of all removal expenses.
    • MSU reserves the right to exhibit this artwork in a manner that is consistent with its policies, needs, and available space. In the event of unforeseen circumstances affecting the physical location of the art piece, MSU reserves the right to remove from display or relocate the art piece without prior notification to the owner/donor, but will notify the owner/donor within 60 days of its relocation.
    • If the owner/donor wishes to be contacted upon planned relocation, he/she shall provide the address for such notification and shall update the address as necessary. At least 30 days prior to the planned relocation or removal, MSU shall send notification to the last address on record.
    • If after 60 days from the first relocation or removal notification attempt, MSU has not received a response, the art work is deemed abandoned and MSU is authorized to dispose of the art work.
    • If MSU in  possession of the art piece upon owner/donor's death then all right, title and interest in the art work is transferred to Montana State University.

The signatures below indicate approval of the terms listed above.

Signature:

 

Date:

Director, MSU Campus Planning, Design and Construction or Director, MSU Facilties Services

 

Signature:

 

Date:

Owner/Donor