Montana State University

Outdoor Program Request

The below Outdoor Program Request is necessary to hold an event or program for the outdoor campus areas listed below. Please view the MSU campus map for further details. This request must be submitted 2 full weeks ahead of the event date otherwise, we may not be able to consider the request. 

Centennial Mall
Hannon Green
Lewis and Clark Field
Quads
Romney Flagpole Area
Roskie Hall
SUB Mall
SUB Patio

PLEASE NOTE: This form is for APPROVAL AND NOTIFICATION purposes only, and does not serve as a reservation. Use of space is on a first-come, first-serve basis

Outdoor Programming Policy:

  1. In all areas, an "Outdoor Program Agreement" must be filed with the Office of Activities and Engagement, AT LEAST TWO WEEKS PRIOR TO THE EVENT.
  2. Common hour exam schedules must always be checked. No programming should be done during common hour exams.
  3. Due to classes, events with sound will be allowed Monday through Friday from noon to 1 pm ONLY at Roskie Hall, Centennial Mall, and Hannon. AMPLIFIED SOUND IS NOT PERMITTED IN ANY OTHER LOCATION AT ANY OTHER TIME DURING THE WEEK !!!!!
  4. Any event/program that requires digging holes or driving any stakes into the ground (no matter how shallow) must receive explicit permission from FACILITIES SERVICES.
  5. All department heads in buildings adjacent to the actual event will be notified by the Office of Activities and Engagement of the event, the potential crowd, the beginning and ending times, and any other important factors at least one week prior to the event.
  6. If your approved event includes serving food (even pre-packaged candy) or beverages to the public, per State of Montana food regulations, you must contact Toots Taszut, Registered Sanitarian, within ONE WEEK of your event, to discuss food safety training and applying for a Temporary Food Permit.  Contact information: toots@montana.edu or 406.994.6455.

NOTE: If you are copying and pasting from a word document, you may have difficulties with submitting the form.

Title of Event:
# of People Expected for Program:
Date(s) of Event: to
Set-up Time:
Actual Beginning Time:
Ending Time:

Location of Event:


EXACT and Detailed Description of the location of the Event:

Please be as specific as possible to help Facilities coordinate watering, mowing, traffic, etc... schedules.

Sponsoring organization(s):

Purpose and complete description of program:

Equipment you will be using:

(be specific - i.e., A volleyball net with stakes, tables/chairs, staging, loudspeakers@, etc.)
* The use of stakes, poles or ANY device inserted into the ground REQUIRES locates to insure no damage occurs to underground utilities. Locates are mandatory, and fees may be associated with this service. Please give a minimum of 3 days notice. Call Mark Mayer at 994-5455 to schedule a locate.

Environmental Impact:

(i.e., crushed grass, *possible litter, noise, etc.)
*Sponsoring group(s) will be responsible for making sure ALL litter resulting from outdoor event is cleaned up!

IF YOUR EVENT WILL INCLUDE FOOD OR BEVERAGES, PLEASE NOTE THERE IS A UNIVERSITY CATERING POLICY. PLEASE SPEAK TO THE OFFICE OF ACTIVITIES AND ENGAGEMENT FOR CLARIFICATION.

Person responsible for this event
Name:
Phone:
Address:
Email:
Contact person who will be present at event
Name:
Phone:
Address:
Email:

In submiting for my organization, I/WE accept responsibility for security, advertising, and clean-up after this event; I/WE agree to abide by the policy stated herein; I/WE agree to notify the Office of Activities and Engagement of any changes from the event described prior to the event occurring.