Contact Information

Office of Sponsored Programs
Montana State University
328 Montana Hall
PO Box 172470
Bozeman, MT  59717-2470

406-994-7951 (FAX)

Authorized Organizational Representative

Leslie L. Schmidt
Associate Vice President of Research

Indirect Cost (IDCs) and Facilities and Administrative (F&A) Cost Rates

Effective 9/17/15

Type Rate
Research-Federal 44%
Private- Industry-sponsored 54.73%
Other Institutional Activities 34.5%
Off-campus 26%
Off-campus Other 19.3%
CESU (MTDC) 17.5%
National Park Service, including YNP 17.5%
USGS - MT Co-op Fisheries 17.5%
State Agencies 25% of total direct costs*

*unless federal pass-through, then full federal rate applies

Under the Uniform Guidance, the federally negotiated F&A rate for subcontractors must be honored. 10% de minimis rate is allowed for entities without a federally negotiated rate agreement. MSU's negotiated F&A rate must be accepted by all agencies unless restricted by statute, program or regulation. Refer to solicitation (RFP, RFQ, RFA, or BAA)

Modified Total Direct Costs (MTDC) Base

MSU's Modified Total Direct Costs can be calculated by deducting the following items from the total direct costs:

  • Individual equipment items exceeding $5,000
  • Subcontract expeneditures exceeding $25,000
  • Student tuition remission (awards)
  • Participant support costs

Federal Maximums



Effective Date
(MM/YY or
NSF Maximum daily consulting rate $634 01/14
NIH Maximum annual salary $197,300 01/05/20
EPA Maximum hourly rate $74.50 05/31/11

Date of IDC (F&A) Rate Agreement 9/17/15

Cognizant Agency

DHHS, Jeanette Lu, 90 7th Street, Suite 4-600, San Francisco, CA 94103

Phone: 415-437-7820


Employee and Student Benefit Estimates

Employee Benefit Estimates

Category Rate
Faculty & Professional 37.0%
Classified 50.0%
Post-docs 38.0%
Students when registered full-time 1.0%
Hourly (students part-time) 9.0%
OSP Term Pool 2.0%

Student Benefit Estimates

Category Rate
Grad, 6 credits or more 1.0%
Undergrad, 6 credits or more 1.0%
Part-time, less than 6 credits 9.0%

Benefit estimates are for budgeting purposes. Actual benefit percent varies with each employee. Employees at less than 1.0 FTE will be higher than stated. Contact OSP for additional information.

The payroll paperwork/EPAF deadline is the 20th of every month (or the preceding workday if the date falls on a Sat./Sun.)

Frequently Used Identification Numbers and Classifications

MSU Tax/Employer ID Number
DUNS 625447982
NAICS Code 611310
SIC Code 8221
ASAP 3034514
Agency ID/Business Unit# 51040
Congressional District AL or 1
Congressional District for MT-001
Cage Code 1-KQE9
MSU Land Grant Status 1893
MT Land Grant (Morrill Act) 1862
IPF Code 1381104

Travel Information

Lodging Allowances & Meal Per Diems

as of July 2019

Lodging   In-State Out-of-State International

current federal rates published
at website linked below
Meals Timeframe      


must leave before 7

12:01 am - 10:00 am $7.50 $13.00 variable rates


must return after 1; leave before 12

10:01 am - 3:00 pm $8.50 $14.00 variable rates


must return after 6

3:01 pm - 12:00 am $14.50 $23.00 variable rates



with receipts: actual up to 80% daily GSA rate for city

without receipts: $36 per/diem only

$7 breakfast, $11 lunch, $18 dinner

Must be in travel status more than 3 hours within timeframe of meals and be at least 15 miles away from work or home.Lodging Exceptions

Lodging without receipt = $12.00 per day

Actual costs allowed for lodging in high-cost cities and foreign travel rates are available on the web at (will open in a new window)

Mileage Rates


$.575/mile; $.545/mile after 1,000 miles/month and $.277/mile without use justification

Personal Aircraft

$1.16/mile (as of 1/1/19)

Assurances and Compliance Data

Dates of Assurances of Compliance

Rehabilitation Act 09/02/77
Title VI, Civil Rights 06/06/65
Title IX, Sex Discrimination 07/21/76
FIPS State Code 30

MSU Federal-wide Assurance Numbers

Human Subjects 00000165, expires 2/13/20
Animal Welfare

Assurance # D16-00379

AAALAC Accredited
(effective 07/15/97)

FICE Code 002532
SAM Registration 3/6/02, expires 08/20/2021


Information Sheet (PDF format)