Montana State Box Data Storage Guidelines
What kinds of data may I store in Box?
Use the table below to determine the data types that can be stored in Box.
Data Type | OK | Not OK |
---|---|---|
Budget Information | ✔ | |
Contracts | ✔ | |
Course evaluations | ✔ | |
Data classified as Public | ✔ | |
Data classified as Restricted | ✔ | |
Employee and student IDs/GIDs (even when combined with names) | ✔ | |
Planning documents | ✔ | |
Staff search committee notes | ✔ | |
Student grades and records | ✔ | |
Bank account numbers | X | |
Credit card numbers | X | |
Data classified as Confidential | X | |
Drivers License numbers | X | |
Passport Visa numbers | X | |
Payroll ACH numbers | X | |
Research data subject to export controls | X | |
Social Security numbers | X | |
International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR) governed data | X |
Note: Files not appropriate for Box storage should be stored in Knox. See http://www.montana.edu/uit/security/knox/ for more information.