Contract and Policies
- ELIGIBILITY: University Student Apartments are intended to provide students of Montana State
University and the Gallatin College Workforce Program with affordable housing in an
environment conducive to academic and personal success. Students with families, single
graduate students, and eligible undergraduates may apply for available housing units.
- Student Status: The student Tenant must be and remain a degree-seeking student of
Montana State University or the Gallatin College Workforce Program, registered for
and completing a minimum of nine (9) undergraduate credits or six (6) graduate credits
during each semester of occupancy, and making timely progress towards a degree in
a university approved program. Students must pre-register for classes or demonstrate
intent to register (from an advisor), no later than June 1 for fall semester, and
November 22, for spring semester, of each calendar year, in order to maintain student
- WWAMI students may reside in University Student Apartments, provided program and class registration can be verified, and program participation continues to require student Tenant presence in Bozeman, MT.
- Tenants must have a primary role of student. Students meeting all other criteria, who are also an MSU employee at .75 FTE or greater are not eligible to reside in student housing.
- The parameters below apply to duration of tenancy in all University Student Housing
options. You may continue to live in University Student Housing if you progress to
the next degree level, provided it is your first of that type of degree.
- Undergraduate students should be in their first undergraduate degree and not exceed six years (72 months) living on campus.
- Master degree students should be in their first master degree program and not exceed three years (36 months) living on campus.
- Doctoral students should be in their first doctoral program and not exceed six years (72 months) living on campus.
- The maximum cumulative time that any student may live in student housing (all degrees and all housing options) is nine years (108 months).
- Family Status: Students, meeting student status eligibility (above),with families may reside in University Student Apartments only with those for whom the student has or shares a legal responsibility, and approved members of the student’s immediate family. Examples of such relationships include married students, students with dependent children, students with dependent parent(s), and students with disabilities who require a live-in personal care attendant. Student applicants must provide documentation of their legal relationship to those persons residing with the student prior to picking up keys for their assigned unit. Such documentation could include a marriage license or children’s birth certificate(s) and/or custody decree, legal/notarized letter of guardianship, shared utilities, or other documentation sufficient to establish a legal responsibility (shared bank accounts do not qualify). A student must have physical custody of a dependent child for four or more months of the academic year to be eligible for student housing. Students with families may choose from: Paisley Court, West Julia Martin, Branegan Court, McIntosh Court, or Westside Houses.
- Graduate Student Status: Single graduate students, meeting student status eligibility
(above), are eligible to reside in designated graduate student housing. Graduate students
may be placed in a single-dwelling, one-bedroom apartment OR in a two-bedroom apartment
with a graduate or undergraduate (junior or senior level) roommate who meets student
eligibility as defined above. Single student tenants are responsible for finding their
own roommate. Graduate students may choose one of three housing options:
- Reside in a one-bedroom apartment as a single occupant in Nelson Story Tower or Peter Koch Tower (limited availability).
- Reside in a two-bedroom apartment with a (housing-eligible) student roommate (Grant Chamberlain Drive). Tenants will each pay one-half of the apartment rent. If a roommate cannot be found, or if a roommate moves out, the Tenant will have one month from date of notice from the student housing office to secure a roommate. If the Tenant has not secured a roommate in one month, s/he will be assigned a roommate. Tenants are expected to maintain their unit in such a manner that a new person can move in within 48 hours’ notice.
- Undergraduate Single Student Status: When availability permits, single undergraduates who have earned more than seventy- two (72) credits are eligible to reside in housing designated for single graduate students. Single undergraduates must maintain a minimum of nine (9) credits completed each semester in a degree-seeking program. Single undergraduates may choose from the housing options available to graduate students listed above.
- Interlink Students: When availability permits, full-time Interlink students are eligible to reside in University Student Housing; Part-time interlink students may request a temporary exception.
- Summer Occupancy: To continue occupancy during the summer months, the student Tenant
- be and remain a registered student for Summer Semester (six (6) undergraduate credits or three (3) graduate credits), AND be pre-registered for the following fall semester by June 1 if planning to continue living in University Student Apartments,
- be and remain a full-time registered student for Summer Semester (six (6) undergraduate credits or three (3) graduate credits), AND plan to vacate within 15 days of the last date of summer classes, if not intending to continue residency in University Student Apartments,
- have completed at least nine (9) undergraduate credits or six (6) graduate credits for the preceding spring semester, be in good scholastic standing for the preceding spring semester, and be pre-registered, by June 1, for the following fall semester,
- or be pre-registered for the upcoming fall semester (this only applies to students seeking a new housing assignment, moving in during summer months, and otherwise eligible for student housing).
- Change in Status: If there is a change in marital status, residence of spouse or residence/dependency of children, or other status related to eligibility, the Tenant must notify the student housing office immediately. If the Tenant’s change in status results in his/her ineligibility for student housing, the Tenant must vacate the unit within 45 days following the change in status causing ineligibility, regardless of when the student housing office was notified.
- Student Status: The student Tenant must be and remain a degree-seeking student of Montana State University or the Gallatin College Workforce Program, registered for and completing a minimum of nine (9) undergraduate credits or six (6) graduate credits during each semester of occupancy, and making timely progress towards a degree in a university approved program. Students must pre-register for classes or demonstrate intent to register (from an advisor), no later than June 1 for fall semester, and November 22, for spring semester, of each calendar year, in order to maintain student status.
- PREMISES: The University agrees to provide Tenant with a housing unit specified during the term of this contract. Assignment to a unit will be made according to University procedures.
- INABILITY TO DELIVER POSSESSION: The University cannot guarantee the date of delivery of possession of a unit. If the unit is unavailable by the date the University stipulated on Assignment Paperwork, the Tenant is not liable for rent for any period s/he is not in possession.
- CONTRACT PERIOD: This contract becomes effective upon the date the unit is available for occupancy,
as stipulated on Assignment Paperwork, and will continue on a month-to-month basis
until either the Tenant or student housing office provides notice.
- Tenants who are not pre-registered for the following semester are required to vacate their unit within fifteen (15) days of the last day of the semester or summer session, unless the Tenant requests an extension in writing (forms are available via My Housing Portal). Extensions will be reviewed by Eligibility Coordinator and will be granted to students who are “in good standing” with the student housing office and Montana State University or the Gallatin College Workforce Program, dependent on demand for housing.
- A contract acceptance process is facilitated each summer, outlining any changes to the student housing contract, and updating household records. This process must be completed by Tenants wishing to continue tenancy.
- RENT, FEES, AND ASSESSMENTS:
- Application Fee/Security Deposit: An application fee of $300.00 is required at the time of application. The $300.00 application fee will be retained by the University if the applicant fails to respond to an assignment offer, fails to complete assignment paperwork by the date shown on the assignment form, or fails to occupy the assigned unit. $150.00 of this application fee is non-refundable should the applicant withdraw his/her housing application before assignment of a unit. Once the Tenant is assigned to a unit, the $300.00 application fee is retained as a security deposit to secure the payment of rent and payment for damages to or cleaning of the unit upon termination of this contract. The security deposit will be returned in full upon termination of the tenancy, unless deductions for rent, repairs, replacement, cleaning charges or other outstanding MSU receivables are applied.
- Rent: Rent is payable on the first day of each month by visiting My Housing Portal, or in person at the Cashier’s Office located under Miller Dining Hall. Charges for a partial month are computed on a daily basis based on the number of days in the month. Tenants with a history of late payment of rent may be required to enter into written payment plans that may require pre-payment of rent for periods that exceed one month.
- Late Payments: A late fee of $50.00 will be assessed on the 16th day of each month if the account is in default by $100.00 or more. If rent is not paid by the 25th, the University may immediately terminate Tenant’s contract. Students may not register for classes or receive transcripts until full payment has been made for unpaid rental and/or other assessments.
- Rent Increase: The University reserves the right to increase the applicable monthly rent during the term of this Agreement, after thirty (30) days written notice to the Tenant. Annual rent increases take effect August 1.
- Refunds: After deduction for any unpaid rent, outstanding utility charges, cleaning and/or damage charges, or any other outstanding charges to Montana State University, the University will refund any unused portion of the monthly rent if the Tenant is released from this contract.
- Holds: The University reserves the right to place a hold on student’s university account, transcripts, and registration if the student has an outstanding account balance with University Student Apartments.
- Collections: The Tenant agrees to pay all collection costs, attorney’s fees and expenses made or incurred by the University in enforcing this contract.
- OCCUPANCY LIMITS: No more than one (1) occupant can reside in a one-bedroom single graduate/undergraduate designated apartment. No less than one (1) and no more than two (2) occupants can reside in two-bedroom single graduate/undergraduate designated apartments. No less than two (2) and no more than four (4) related occupants can reside in two-bedroom family designated apartments. No less than three (3) and no more than six (6) occupants can reside in three-bedroom family designated apartments. Any exceptions to the occupancy limit must be approved by the Associate Director of University Student Apartments, in partnership with Safety and Risk Management.
- CHECK-IN OF PREMISES: At the time of taking occupancy, the Tenant will be checked into the unit, and is responsible for its condition. The Tenant will sign the Apartment Inspection Sheet as acceptance of the condition of the unit and its contents. Upon check out, condition of unit is compared to original Apartment Inspection Sheet to determine any necessary charges.
- CHECK-OUT OF PREMISES: At the time of check-out, Maintenance Staff will review the unit and compare condition
and contents to the original Apartment Inspection Sheet. Tenant will be charged for
- General cleaning deficiencies are charged at $30/hour
- Floor cleaning is charged at $60/room
- Cost to re-key a unit is charged at $70/lock
- Costs to replace or repair other issues within the unit are charged based on contractor cost; a general listing of charges is provided to tenants upon providing 30 Day Notice.
- The University will provide and pay for utilities as follows:
- Westside Houses, Paisley Court, and McIntosh Court: water and garbage pick-up.
- Grant Chamberlain, Julia Martin, and Branegan Court: water, garbage pick-up, electricity, and heat.
- Nelson Story and Peter Koch Towers: water, garbage pick-up, electricity, and heat.
- West Side Houses, Paisley Court, and McIntosh Court Tenants must be approved for utility service from NorthWestern Energy within thirty (30) days of occupancy or they may have to forfeit their unit. If Tenants fail to pay for their utilities, the University will require the Tenant to assure payment of utilities and may terminate this contract. The Tenant is responsible for the connection and payment of natural gas and electricity during the entire contract period in units where utilities are not provided by the University.
- The University will provide and pay for utilities as follows:
- USE OF PROPERTY:
- Hazards: The Tenant shall not keep or use any halogen lamps, gasoline, kerosene, burning fluid or other combustible or explosive material of any type in the units. Any condition that creates a hazard is prohibited and must be eliminated upon request of University staff.
- Open Flame Cooking Devices: Charcoal burners and other open-flame cooking devices shall not be operated on balconies or within 10 feet of combustible construction. Combustible construction means the structure’s patio fences and deck railings, as well as combustible decks above patios. Cooking devices shall not use a gas container larger than 2.5 pounds [nominal] 1 pound capacity. University Student Housing reserves the right to fully restrict open-flame cooking devices as needed due to safety concerns.
- Pets: Tenants and their guests are not permitted to have animals/pets in student housing units. Exceptions are made for fish and other water-borne animals, and pre-approved emotional support or trained service animals. Tenants will be assessed a $100.00 charge for violations of the pet policy. A certified therapy/service animal is permitted for a tenant with approved medical documentation through the Office of Disability Services and student housing. Owners of approved therapy/service animals must adhere to the Guidelines for Therapy/Service Animals to ensure their animal does not violate their obligation to the Student Housing contract. Specifically, owners should be mindful of the animal’s potential influence on other tenants’ peaceful enjoyment and the property of MSU. Please note that failure to adhere to the Guidelines for Therapy/Service Animals may result loss of approval for your animal to be in Student Housing. For more information about approved therapy/service animals please contact the Student Housing Office.
- Alcohol and Drugs: Use, possession, manufacturing, distribution or sale of narcotics or illegal drugs, is prohibited. While Montana law permits medical marijuana, it is still illegal under Federal law and therefore is not permitted in any campus housing. Use or possession of an illicit substance by a Tenant, family member or guest may be grounds for disciplinary action, including termination of housing contract. Use, possession, or distribution of intoxicants, including alcohol, in the buildings or on the grounds of Montana State University is prohibited, except as expressly permitted by law or University policy. Tenants who are of legal age may consume alcohol within their residence. Tenants wishing to hold outdoor events that will involve the use of alcohol must obtain approval to serve alcoholic beverages through MSU Conference Services Office.
- Per Montana Board of Regents policy 1006, handguns and any other weapons are not allowed to be stored or present on the grounds or within living areas in University Student Apartments.
- Approved weapons and ammunition may be stored at the University Weapons Storage Facility. The facility is attached to the University Police Department (Huffman Building) on the corner of South 7th Avenue and Kagy Boulevard.
- The storage of ammunition, fireworks, and any form of explosive fuels or devices within University Student Apartment residences and storage areas is strictly prohibited.
- The possession of paintball guns, bb guns, spring guns, or dart guns is prohibited.
- Any violation of the Firearms policy may result in immediate termination of housing contract and may also be cause for immediate suspension from the University and referral to law enforcement officers.
- Subleasing: Subleasing is not permitted.
- Tobacco: The use of tobacco is prohibited in all student housing units and on campus grounds.
- TENANT RESPONSIBILITIES:
- Peaceful Enjoyment: Tenants must conduct themselves, and will require their household members and visitors to conduct themselves, in a way that does not disturb other tenants’ peaceful enjoyment of their residence. Quiet hours are 9pm-7am, seven days a week. Courtesy hours are always in effect. Tenants, including all household members or visitors who disturb others, disrupt the ordinary operation of student housing activities, and/or fail to comply with the student housing requirements will be required to leave the premises and/or will be subject to disciplinary action, including termination of housing contract.
- Maintenance: The Tenant will keep the premises clean and will assist and cooperate with student housing in the maintenance of the premises. Tenants will promptly report any breakage, damage, or need for repair of the dwelling unit, facilities, or equipment to the student housing office. Tenants will be responsible for the cost of damages to the unit that are not considered wear and tear.
- Modifications and Repairs: The Tenant may not paint, make repairs to, or otherwise modify a unit. The Tenant will be charged for the cost to restore the unit to its original state if s/he modifies the unit in any manner.
- Furniture: Tenants may not remove University furniture or store it outside the unit.
Once Tenants are moved in, we are unable to change the furniture status in the apartment
(Furnished or Unfurnished). Exceptions will be granted with the following charges:
- If Tenants wish to no longer have furniture provided, all furniture will be removed at one time for a charge of $100.
- If a Tenant must have a single piece of furniture removed, it will be removed for a charge of $60, per request.
- Window Air Conditioning Units: these are permitted with the following exceptions:
- Units cannot be installed in fire windows (Paisley “C” Units)
- Units cannot be installed October – April.
- Keys: Student Housing keys are not to be duplicated. If you temporarily lose your key, a temporary replacement may be requested at the Student Housing office. This replacement must be returned within two weeks from the date of the key checkout or the unit will be rekeyed at the Tenant’s expense, at a rate of $70 per lock. Keep track of all our keys and return them upon check out to avoid rekey charges. Children must be 8 years of age or older to have their own key. If your unit needs to be rekeyed, a charge of $70 will be assessed per lock (i.e. all Tower units are $140 to rekey, McIntosh units are $350 to rekey). Written notice must be given to the Student Housing Office if a friend, relative, babysitter, etc., is permitted to check out a key to your apartment. Tenants and designated individuals will be required to present picture identification or answer three points of verification of identity to receive a key. Student Housing provides a key service for emergency lockouts. In the event of a lock out after 5:00pm, please contact our on-call staff by calling (406) 994-3730.
- Snow Removal: The Tenant is responsible for the removal of snow on walks, landings, and stairways between the unit and the main sidewalk. Facilities Services will remove snow from all major sidewalks, streets, and roads as needed.
- Lawn Care: Facilities Services will manage lawns, including mowing/ trimming/ fertilizer and herbicide applications and rodent control, during fair-weather months; please keep lawns free of toys, bikes, etc., to facilitate easy management of green spaces.
- Planting: In-ground planting is only permitted at the designated community garden (May through October). Container plants/gardens are permitted around units and must be located on sidewalks/patios, out of the way of pedestrians and mowers.
- Storage: Storage outside the units is prohibited. After written notification to the Tenant to correct violations of the storage requirements, the University will remove any materials improperly stored outside and the Tenant will be billed for this removal at a rate of $30/hour.
- Vehicles/Personal Transportation Devices: Tenants, dependents, and guests must observe all MSU Parking Regulations. Motorized Vehicles and Motorcycles in University Student Apartment owned parking lots that do not have an FH permit or FH Guest Pass, or are violating parking regulations, are subject to citation. Motorized vehicles or motorcycles may be towed and impounded depending on the frequency or severity of violations. Bicycles and other non-motorized Personal Transportation Devices should be parked and locked appropriately in bicycle racks. Bicycles and Personal Transportation Devices should not be stored on patios, under stairwells, or chained to gas meters or stairway railings.
- Window Treatments: Tenants must use University provided window treatments (blinds or curtains). Tin-foil, bed sheets, table cloths, or other like items are not considered to be an adequate window covering in any of our units.
- Operation of a Business: Tenants may not conduct commercial activity or promote commercial activity using the university computer address (montana.edu domain). Business should not violate this contract or the Student Code of Conduct, nor should it violate fire code or impede on others’ peaceful enjoyment.
- RESPONSIBILITY FOR DAMAGE AND LOSS OF UNIVERSITY PROPERTY: The Tenant is responsible for any damage to the unit, university furniture and equipment caused by Tenant, his or her household members, guests or other tenants, ordinary wear and tear expected. The Tenant agrees to pay such damages to the University upon demand.
- UNIVERSITY REGULATIONS: The Tenant agrees that s/he and his/her household members and guests will observe all University and University Student Apartments regulations as set forth in the Montana State University Student Conduct Code, the University Student Apartments Handbook, and this contract. Failure to do so may result in disciplinary action, including termination of your housing contract. All University rules and regulations published in the Montana State Student Conduct Code, University Student Apartments Handbook and University Student Apartments Newsletter, are specifically made a part of this contract by this reference.
- UNIVERSITY RESPONSIBILITY FOR STUDENTS’ PERSONAL PROPERTY: The University assumes no responsibility for the theft, destruction, or loss of money, valuables or other personal property belonging to or in the custody of the Tenant regardless of the cause and location of the property. The University does not carry insurance against the loss or damage of individually owned personal property; Tenants should therefore provide their own personal property insurance coverage One option for coverage can be found via the application for University Student Apartments.
- UNIVERSITY AUTHORITY: The University reserves the right to:
- Require Tenants to move to other accommodations if necessary, to vacate a building or a part of the building.
- Move Tenants from a specific unit or building if necessary, for order, health and safety, or for disciplinary purposes.
- Inspect all units, with notice to the Tenant, for purposes of inventory, fire protection, sanitation, safety, maintenance, repair, and rule enforcement.
- Enter a unit without notice in cases of emergency or when attempts to provide notice by phone or in person fail.
- Impose sanctions, including contract termination from University Student Apartments, on Tenants who violate the terms and conditions of this agreement.
- Communicate changes to University student housing regulations upon providing advance notice to Tenants through email, the newsletter, or otherwise.
- Tenants who want to be released from this contract for any reason must submit notice with the student housing office at least thirty (30) days prior to the date the Tenant wishes to terminate occupancy. The Tenant will be released from the contract if s/he meets the criteria for release stated on the 30-Day Notice Form.
- If the Tenant and/or his/her household members fail to comply with the provisions of this contract, the University may terminate this contract and seek any other remedy in law or equity. The Tenant agrees to pay all reasonable costs, attorney’s fees and expenses made or incurred by the University in enforcing this contract.
- Tenants must vacate their unit within fifteen (15) days of the end of the academic
- The Tenant has pre-registered for the upcoming semester.
- The Tenant has children in the Bozeman School District. In this instance the Tenant may vacate fifteen (15) days after the end of public-school academic year.
- The Tenant has formally requested a contract extension with the student housing office.
- Upon termination, the University has the right to re-enter and take possession of the premises. If a Tenant refuses to leave voluntarily, the University may remove the Tenant’s belongings and bill the Tenant for the costs of moving and storage.
- The University may terminate this contract without cause upon thirty (30) days written notice to Tenant. Further, the student housing office reserves the right to terminate the contract of any Tenant if the Tenant or other occupants or guests pose an imminent and substantial threat of injury to or interference with other tenants, their children and their property.
- In the event the University determines a reassignment/relocation or move out due to health and/or safety reasons, including without limitation, a pandemic or emergency declaration by any governing authority, the tenant may not have the opportunity to retrieve property left in their residence. In such event, the University shall have the right to pack, store, and/or ship the tenants’ belongings to the address designated by the tenant. The University reserves the right to engage professional moving services.
- University: Notice by the University is deemed sufficient if delivered in person, affixed to the door of the premises, emailed, or mailed by certified mail, return receipt requested to the address of the premises.
- By Tenant: Notice by the Tenant is deemed sufficient if delivered in person to the University Student Housing Office, emailed to a staff member, or mailed by certified mail, return receipt requested, to University Student Housing at P.O. Box 172080, Bozeman, MT 59715-2080.
- ABANDONED PROPERTY: If the Tenant leaves property in the unit or on University property after termination of occupancy, the property shall be deemed abandoned. The University will dispose of the property if not removed by the Tenant after the University provides notice to the Tenant at the last known address. Any charges incurred to remove, store or dispose of the property will be assessed to the Tenant.
- Tenants may file a grievance with the Director of University Student Housing if they feel the University has failed to comply with this contract.
- A Tenant may appeal a decision of the Director of University Student Housing to the
Associate Vice President of Auxiliary Services within three (3) working days of the
Tenant’s receipt of the decision of the Director of University Student Housing. An
appeal must be in writing and must allege and factually support one or more of the
following grounds for appeal:
- The Tenant’s rights as set forth in this contract were violated (i.e. there was an error in the interpretation of the contract, handbook, or University guidelines that substantially affected the Tenant’s ability to receive fair consideration);
- The student discovered new evidence, not previously available, which would have materially affected the Director of University Student Housings’ decision; or
- The sanctions imposed are too severe given the nature of the violation.
- The decision of the Associate Vice President of Auxiliary Services is the final decision of the University.
Policies & Procedures
First, thank you for choosing Family & Graduate Housing as your home – we are so excited to meet you!
The following information comprises our FGH Handbook and the FGH Contract. It’s a lot of information, but it is important for you to know as you become a member of the Family & Graduate Housing community. Please let us know if you have any questions as you work through your Orientation.
- Community Support
- A Community Assistant (CA) is assigned to each living area within FGH. You will be given your CA’s contact information upon arrival, and you will most likely first meet your CA at your apartment walk through (he/she will reach out to you to schedule this). Your CA serves as a resource to answer questions, mediate roommate or neighbor concerns, follow up on policy violations, plan and facilitate community events, and more.
- We work hard to connect tenants with campus and community resources so watch for great opportunities to engage with a variety of resources via newsletter, Facebook, email, etc.
- We publish a monthly community newsletter, “On the Horizon,” which will be posted to your door each month. This contains information such as updated policies, announcements, and monthly programs/events.
- Monday Email: we send a weekly email to keep tenants apprised of programs/events happening soon.
- Office Hours and After-Hours Assistance
- Our office is open from 7:45am-5:00pm Monday thru Friday, we are available for any questions during this time.
- We have an after-hours on-call team (CAIIs) available to help with lock outs, maintenance concerns, or general questions. You can call our office and you will be directed to the on-call staff phone or you may come to the office and use the black phone that is to the left of the front door – this auto-dials the on-call team when the receiver is picked up.
Apartment Inspection Sheet
The Apartment Inspection Sheet (AIS) is used to document the condition of your apartment at the time of check-in. It is very important that you thoroughly review the inventory and note any discrepancies in the condition of the apartment from what is written on the inspection sheet. Any significant or notable differences must be submitted to your Community Assistant during the CA walk through of your apartment. The inventory will be kept on file for the duration of your tenancy. Unless noted on the Apartment Inspection Sheet, damages assessed upon check-out will be billed to the tenant.
Attics and Crawl Spaces
The attic doors should not be removed for any reason in units that have them. They are insulated and not available for storage. Crawl spaces in the West Side Houses are not to be accessed or used for storage.
Please park bikes in bicycle racks or store them in your apartment. Bicycles should not be stored against or chained to gas meters, light poles, signs, or stair railings at any time. All bicycles must be registered through University Police with a registration sticker. Registration is free. Bicycles not registered or which appear abandoned may be removed from bike racks by FGH.
Camping is not permitted on University property.
Charges Resulting from Damage
FGH will make every attempt to fairly determine whether the tenant will pay for the damages. A good rule of thumb is:
Anything outside the realm of normal wear and tear, such as damage and maintenance resulting from negligence of tenant, household members, or guests will be charged to the tenant.
Any special cleaning or replacement of equipment resulting from tenant’s misuse will also be the tenant’s responsibility.
Tenants must enroll and complete one semester in order to be eligible for a credit waiver. Credit waivers are intended for students who have extenuating circumstances which require them to withdraw or drop below the minimum number of credits to live in FGH. Suspended students MAY NOT opt to use a credit waiver. A student may only use a credit waiver ONCE during their tenancy. Each request must be approved by the Eligibility Coordinator and Associate Director.
Disabled Students Assignment Policy
Modified apartments for disabled students are available on a first-come, first-serve basis. Disabled students must request these accommodations through the Office of Disability Services at 994-2824. If you are disabled, you must clearly indicate your request for a modified apartment on the application. FGH will accommodate disabled students who require a live-in personal care attendant. The FGH Office will accommodate a student when they become eligible for assignment to an apartment. At that time, the non-disabled tenant of a modified apartment will receive 30-day’s notice to move to another unit within FGH. When non-disabled students are assigned to modified units, they are advised of this policy and the possibility of moving.
Equipment check out
DUE TO COVID, MOVING CARTS ARE THE ONLY ITEM PERMITTED TO BE CHECKED OUT – PLEASE DISINFECT BEFORE AND AFTER USE.
FGH Office has the following equipment available for checkout: furniture carts, vacuums, space heaters, grass seed, rakes, and snow shovels. The office does not loan ladders, garden tools, or small tools (screw drivers, hammers, saws, etc.). Equipment check-out/returns must take place between 8 a.m. and 5 p.m. If equipment is checked out slightly before 5 p.m., please return it at 8 a.m. the next morning. Children must be 10 years of age or older to check out equipment at the FGH Office.
Students who are graduating but are not ready to move out of FGH may request an extension.
Each request must be approved by the Eligibility Coordinator and Associate Director. Extensions and length are granted based upon housing demand and are not guaranteed. Faculty and staff members who are no longer employed with Montana State University are not eligible for an extension.
Fire Safety Equipment
Tampering with fire safety equipment is not permitted. This includes smoke detectors, fire extinguishers, alarm pull stations, and fire panels.
Furniture in the unit at time of occupancy must remain in assigned unit, unless tenant submits a furniture movement form to have items removed. Partial furnishings are provided. Furnishings include: couch and occasional chair, and a bed and dresser for each bedroom. These furnishings are available while inventory lasts. Please contact FGH at 994-3730 for more details.
All garbage must be bagged and tied. Care should be taken to make sure all garbage is placed inside the garbage dumpsters. The occupant is responsible for the disposal of discarded appliances and furniture items too large for the dumpsters.
The Grounds crew works in FGH almost every day mowing grass or plowing snow. Main walks are plowed by the Grounds Crew, however, the tenant is responsible for the removal of snow and ice on landings and sidewalks in front of his/her unit and their designated parking spot. During the winter months, sand is available from the Community Assistants or the FGH Office.
The Grounds Crew will mow lawns each week, weather permitting.
If you plant flowers around your dwelling, please stake off the plants so they are not mowed in their formative stages.
Please do not let the children play with water valves on buildings or sprinklers
When moving in and out, please DO NOT drive on the sidewalks or lawns.
If you wish to report any issues with grounds (ice patches, gophers, or lawn care) please call the FGH office at 994-3730.
Guests staying for longer than two weeks must be approved by the Community Director of FGH prior to their arrival. Grant Chamberlain extended guest stays must receive the permission of both roommates or FGH will not approve it. Tenants are responsible for the behavior of guests while visiting. Guests are expected to comply with FGH and University policies and regulations.
Guests are not permitted to camp in FGH.
Tenants living in the Westside Houses, McIntosh Court, Paisley Court, and Branegan Court, and are planning to be away from their homes for longer than 24 hours within the time period of cold weather months, should notify the FGH Office. We will enter units to ensure that the heat is regulated to prevent freeze-ups if extremely cold weather occurs. If no such notice is given, the tenant will be responsible for damage occurring from freeze-ups. Broken and frozen pipes are very costly, and the breakage may not be detected until spring. Tenants may be assessed a charge if damage results from neglect. If you are leaving town please do not turn off the heat in your unit.
Grant Chamberlain, Towers, and Julia Martin units are heated via steam heat. Heat is turned on around October 1 and is turned off around May 1 – dates are weather dependent.
If you desire more heat, please purchase a space heater. Due to potential danger, heaters requiring liquid fuel are prohibited from use. If your heater is not working let FGH know immediately to avoid frozen pipes.
Insurance (Renters and Telephone)
Montana State University and FGH do not provide insurance covering personal property of tenants. Therefore, tenants are advised to obtain their own comprehensive renter’s insurance policy for theft and damage of personal property.
While we realize you want to make your apartment your “new home,” FGH does not permit major modifications to apartments. You may not make modifications to your assigned apartment.
Tenants who have carpet in their units are responsible for its upkeep. The use of shake-on carpet fresheners is prohibited. Upon vacating the unit, tenants are required to professionally shampoo the carpets. Tenants may also choose to have the FGH staff clean carpets at a charge of $60 per room depending upon size and condition of carpet. An additional charge may occur for stain treatment of carpets. Vacating tenants must provide proof of professional carpet cleaning and a receipt.
Plants are allowed in FGH, however, ceiling hooks are limited to one (1) per bedroom and two (2) in the living room.
Tenants cannot paint. Tenants who paint without approval of FGH will be responsible for repainting or damages resulting from use of unauthorized paint.
A reasonable number of pictures and other hangings may be hung on apartment walls. Grant Chamberlain tenants should use anchoring hooks to hang items on the concrete walls (nails do not work). Other tenants may use small tacks, nails, or pins to hang items on the walls. Please do not use tape, glue, or adhesives on drywall (sheet rock) or paneling. Contact paper or wallpaper may not be used on the walls of your apartment. A total of 3-5 nail holes per wall is considered acceptable. More nail holes will result in charges upon checkout. Do not hang personal belongings (light strings, textiles, etc.) from the sprinkler heads or lines in the unit. Damage to the sprinkler heads or lines may cause the sprinkler to discharge resulting in significant water damage to the unit. Damage to the sprinkler heads, lines, or the unit as a result of such an action will be the responsibility of the tenant.
Washer/dryer hookups are installed in the West Side Houses and McIntosh Court.
Tenants in the remaining apartment complexes are offered washer/dryer facilities within their apartment area at no additional cost. Tenants should use laundry facilities at their scheduled time. Tenants are expected to follow the laundry schedule outlined by FGH. Failure to do so could result in the laundry being confiscated by FGH.
Tenants are responsible for reporting any unauthorized usage by non-tenants. To prevent theft and unauthorized use, laundry rooms should be kept locked at all times. Tenant’s front door key will unlock that building’s laundry room door.
Since laundry machines are supplied at no additional cost to the tenant, tenants are expected to assume care and cleaning of the laundry rooms and machines. You are asked to clean lint screens, wipe down machines, dust counters, place garbage in outside dumpsters, sweep, and mop laundry room floors once a day during your scheduled cleaning week. The laundry cleaning schedule is posted in your designated laundry room. Failure to clean during your scheduled cleaning week will result in a $10 fine. Laundry cleaning responsibilities apply whether you are home or not (spring break, winter break, summer break)- you must find someone to switch with or take on cleaning responsibilities. Keep all laundry doors closed. This will help prevent pipes freezing.
Tenants are expected to follow the laundry usage schedule, posted in each laundry room:
Paisley Apartments *Wednesdays and Fridays are on a first come, first serve basis only
|7 a.m. - 12 p.m.||A&B||G&H||C&D||I&J||E&F|
|12 a.m. - 5 p.m.||C&D||I&J||E&F||A&B||G&H|
|5 a.m. - 9 p.m.||E&F||A&B||G&H||C&D||I&J|
Nelson Story and Peter Koch Towers *Wednesdays are on a first come, first serve basis only
|7 a.m. - 12 p.m.||1||4||3||6||2||5|
|12 a.m. - 5 p.m.||2||5||1||4||3||6|
|5 a.m. - 9 p.m.||3||6||2||5||1||4|
**(1=100; 201; 301, etc 2=102; 202; 302, etc)
West Julia Martin *Wednesdays are on a first come, first serve basis only
|7 a.m. - 2 p.m.||A&B||E&F||C&D||G&H||A&B||E&F|
|2 a.m. - 9 p.m.||C&D||G&H||A&B||E&F||C&D||G&H|
Grant Chanberlain Drive ABEF *Wednesdays are on a first come, first serve basis only
|7 a.m. - 2 p.m.||
|2 a.m. - 9 p.m.||
Grant Chanberlain Drive CDGH *Wednesdays are on a first come, first serve basis only
|7 a.m. - 2 p.m.||
|2 a.m. - 9 p.m.||
Brenegan *Wednesdays are on a first come, first serve basis only
|7 a.m. - 12 p.m.||A||D||C||F||B||E|
|12 a.m. - 5 p.m.||B||E||A||D||C||F|
|5 a.m. - 9 p.m.||C||F||B||E||A||D|
Tenants are responsible for replacing light bulbs as they burn out (interior lights, the stove, and refrigerator). Please be sure that all bulbs are working when vacating your apartment. Energy efficient light bulbs are also available from our office. We encourage all of our tenants to use energy efficient light bulbs. Halogen lamps are not permitted as they pose a substantial fire hazard.
Mailboxes are in clusters in all complexes except the Westside Houses which have their own individual mailboxes. Typically, the previous tenant will leave the mailbox keys in the apartment for your use. If no keys are left please contact the Post Office (586-1508) to arrange to have your box rekeyed. If you would like your mailbox rekeyed you must do so with within 2 weeks of your move in date. You can find an address verification form on My Housing Portal as your proof of residence.
If you need an additional key cut, you may do so anywhere that cuts keys.
If the door of your mailbox is jammed, call the Post Office at 406-586-1508.
If you find a key in your mailbox, this means you have a package waiting for you in the parcel locker within your mailbox cluster. Use the key to open the locker, retrieve your package, and leave the key in the lock.
For further questions, please contact the Post Office at 406-586-1508 or go to 2201 Baxter Lane.
An example of your correct mailing address:
116 Julia Martin Apt. K
Bozeman, MT 59715
Maintenance of Washers & Dryers
When a washer or dryer is out of order in the laundry room, please complete the following steps:
- Put an “Out of Order” sign on the machine not working so other tenants do not attempt to use it.
Major overhauls, defined as mechanical work on vehicles other than tune ups, are not permitted in FGH. Vehicles inoperable for longer than two weeks must be removed from FGH. Abandoned vehicles will be towed at the owner’s expense.
Major overhauls, defined as mechanical work on vehicles other than tune ups, are not permitted in FGH. Vehicles inoperable for longer than two weeks must be removed from FGH. Abandoned vehicles will be towed at the owner’s expense.
Modifications to Apartments
While we realize you want to make your apartment your “new home,” FGH does not permit major modifications to apartments. You may not make modifications to your assigned apartment.
Proper notice, a clean apartment in good repair, and return of keys on moving day are essential elements to successfully vacating a FGH unit. Listed below is the procedure for moving out of FGH:
- The tenant must provide 30 days’ notice of intent to vacate. Failure to do so will result in an additional rent charge. At
the time notice is given at the office, tenants will also:
- Pick up a check-out information sheet.
- Establish a check-out appointment.
- The dwelling, equipment, and furniture shall be in good order (allowing for “reasonable” wear) and cleaned according to specifications noted on the Check-Out Information Sheet before the tenant leaves.
- On the date of termination, the tenant must be completely moved out and ready to turn in keys at the check-out appointment time.
- Charges for any damages, missing articles, cleaning, or driving/parking on the lawn and/or sidewalks will be deducted from the tenant’s security deposit. If damage and/or cleaning charges should exceed the deposit, tenants will be billed. A hold will be placed on transcripts until payment is received.
Charges are an estimate. You will be charged the actual amount for cleaning, labor, and materials.
The FGH Office publishes On the HORIZON, a newsletter containing useful information including: updated policy items, announcements, pertinent articles, events, etc. The newsletter is the most immediate method of communicating information (including rent and policy changes) to tenants. Therefore, tenants are responsible for all information outlined in the newsletter. The newsletter is delivered via email each month, year round. If you have any contributions to the newsletter, please submit them to the FGH Office.
Parking: Camper, trailer, boats, etc.
Long flatbed trailers, snowmobile and boat trailers, campers, and other oversized vehicles are not permitted to park in FGH at any time. They are also not permitted anywhere on campus. For more details call University Parking Services at 994-1723.
All vehicles parked in Family & Graduate Housing must be registered through University Police, located at the corner of 7th and Kagy. Please visit Parking Services for all parking regulations, permits, and more.
We provide temporary visitor parking passes for your guests, free of charge in our office. The tenant or a household member must be the one to pick up the parking pass. You will need to provide the license plate number, make and model of the vehicle, and how long your guest is staying. These passes can be provided for up to two weeks, but please note that if you are using these passes excessively we have the right to refuse to issue you another pass. Visitor Parking passes cannot be issued for tenants’ own vehicles. Areas that are marked “visitor parking” still need to have a visitor hang tag.
While we love our Bobcats, the keeping of animals or pets of any kind (except fish) is prohibited in FGH. If pets are found on the premises, violators will be assessed a $100 charge for the first offense and will be evicted for the second offense. This policy applies to visiting guests who bring their animals. However, guests can visit with pets outside of units while being leased and supervised.
Play and Recreation Areas
Play areas and playground equipment are provided for FGH tenants to enjoy. Playgrounds are not supervised, and the University assumes no responsibility for misuse or injury. Tenants are asked to immediately report any equipment in need of repair to the FGH Office. All play areas close at 9:00 p.m. nightly.
Please visit with the FGH Office before adding any personal play structures.
FGH prohibits the use or placement of any item exterior to the apartment unit that could pose potential harm or nuisance to others or damage FGH property. Such items include, but are not limited to: trampolines, air inflatables, unattended “kiddy pools,” archery sets, horseshoe pits, etc.
Please do not place aluminum foil under the stove-top elements or oven elements. The extensive heat build-up can cause damage to the stove. The entire exterior of the stove should be cleaned with soapy water and degreaser where needed. Please do not use oven cleaner on any aluminum surface. Self-cleaning ovens should not be cleaned with an oven cleaning product. If cleaning products are used on a self-cleaning oven, a charge will result.
Drains and Toilets
Clogged kitchen and bathroom drains are typically caused by grease and soap build-up. This is especially true in Grant Chamberlain units. Never pour grease or food down the drain. Grease should be poured into a tin can and disposed of in the trash bin and food should be disposed of into the trash. If you notice your drains are draining slowly please notify FGH immediately so that we can dispatch a plumber to rectify the situation.
If a toilet is plugged, first try to clear the blockage with a plunger. If you are unable to clear the clog using a plunger call FGH right away to place a work order. Do not use any type of chemical dispenser in the toilet tank as the tank may crack. Caustic chemicals are not permitted because they cause damage to pipes and fixtures. Baby wipes and feminine hygiene products should never be flushed down the toilet.
To keep your refrigerator cooling properly, it should be cleaned occasionally, inside and out, with soapy water. Pull refrigerator out from the to clean the back side and also accumulated dirt under the unit. On single door refrigerators, always defrost the freezing compartment when frost is approximately one inch thick. Thick frost prevents the freezer from working well.
Do not use sharp instruments to remove frost and ice. By removing ice in this manner, the interior shell of the freezer may be damaged, which will result in a charge.
Upon check out, ensure refrigerator is clean and sanitized in accordance with the cleaning bill provided.
When using the shower, keep the shower curtain inside the tub. Water puddles on the bathroom floor may ruin the floor tiles and/or leak into the unit below. Please do not use adhesive rubber tub grips as they are extremely difficult to remove. Rather, use a removable rubber bath mat. Shower curtains must be used. Tenants will be charged to repair flooring and sheet rock if excess water causes damage to flooring and wall surfaces.
When showering, always use the installed vent fan to help remove the steam. Excessive steam build up can lead to mold and/or mildew. Leave the bathroom door open after showering as a secondary way of steam removal.
Personal recycling receptacles are provided in each unit. FGH community recycling bins are located near most dumpsters. Most plastics, aluminum, carboard, newspapers, magazines, etc. are acceptable in these bins. Prohibited items include glass, light bulbs, plastic bags, etc. See stickers on apartment and outdoor receptacles for the official recycling guide. We appreciate your help in helping us move forward with sustainability efforts.
After deductions for any unpaid rent, cleaning, damages, and other University charges, the University will refund any unused portion of the monthly rent/deposit. State of Montana refunds typically take 6-8 weeks to process, and will be mailed to your new address.
Refunds are not typically given to tenants who vacate their apartment without providing 30 days notice.
Students wanting to establish Montana state residency while living in FGH should visit with the Housing Coordinator to ensure housing eligibility criteria.
Repair and Service Procedure
If an item in your apartment is in need of repair, call the Family & Graduate Housing Office to place a work order between 7:45 a.m. – 5:00 p.m. Monday through Friday at 994-3730. Do not make your own repairs to any item within your unit or outside unit.
Your request will be logged, and an appropriate maintenance person will come to your apartment to correct the problem, usually within seven working days. The maintenance person will always knock before entering and will leave a note on your dining room table or door to let you know what action was taken if you are not home.
Some maintenance problems may not occur during normal working hours. If the repair requires immediate attention (i.e. broken water pipe, broken window, etc.), contact the FGH Community Assistants On-Call at (406) 994-3730.
Before installing external antennas and satellite dishes the FGH Office must be consulted for approval on the dish’s location and installation. A satellite request form must be filled out and approved by the Maintenance Supervisor prior to installation. Damage to FGH property may occur as a result of affixing an antenna or satellite dish. Charges will result for damage incurred during installation. The FGH Office is not responsible for damage to satellite dish equipment. Tenants are expected to maintain the grounds and area surrounding the dish.
Solicitation is not allowed in FGH. If you are approached, please call University Police at 994-2121. Political campaigning is allowed on Montana State property as long as individuals are not violating MSU and FGH policies.
Pipes freeze and break if hoses are not disconnected from outside faucets from September until May. This applies to all houses and buildings. If you use a hose, please be sure to disconnect it from the faucet after each use. This will prevent many pipes from freezing and breaking. Broken and frozen pipes are very costly, and the breakage may not be detected until spring. Tenants may be assessed a charge if damage results from neglect.
During extremely cold weather, please leave kitchen cabinet doors open under the kitchen sink and passage door open to bathroom to allow heat to circulate around pipes.
Please do not remove sprinklers from designated areas.
Water spouts attached to units are domestic water and satisfactory for individuals to play in. All other exterior water sources around FGH are non-potable water; individuals should NOT play in this water.
Due to city fire codes, safety, welfare of tenants, and general aesthetics, storage of items (freezers, tires, concrete blocks, lumber, garbage recyclables, motorcycles, furniture, trampolines, etc.) is not permitted outside units, on landings, stairwells, or in breezeways. FGH reserves the right to remove storage items inappropriately stored. The use and placement of neatly stored BBQs, lawn furniture, and other like items is permitted in FGH, with the exception of the Peter Koch and Nelson Story Towers.
Storage sheds are allowed in the West Side Houses. The sheds must be placed at the rear of the units near the exterior wall. Please contact FGH for permission and exact location placement. Storage sheds should be no larger than 8 feet wide, 12 feet long, and 7 feet high at the peak of the gable and neatly painted. It is the responsibility of the tenant to remove the shed upon vacating the unit. Sheds left after a tenant moves out will be dismantled and disposed of appropriately. The tenant will be charged the appropriate amount. Please reseed the lawn after removing the shed (seed can be obtained from FGH).
Subleasing of apartments is not permitted in FGH. A sublease is defined as a lease of property made by a person who is himself a lessee or tenant of that property without authorization from the landlord.
Tobacco Free Campus
In compliance with the Montana State University Tobacco Free policy, FGH is completely tobacco and smoke free in the interior and exterior of all apartments and houses. The use of tobacco (including cigarettes, cigars, pipes, smokeless tobacco and all other tobacco products) is prohibited on all properties owned or leased by MSU including parking lots. For more information on the Tobacco Free Policy, please visit the Office of Health Advancement website.
Tenants wishing to transfer units within FGH must complete a Transfer Request Form available at FGH. Submitting the completed form automatically begins the transfer process where: (1) the tenant’s current apartment will be inspected by the Maintenance Supervisor; (2) the tenant must be in good financial standing with FGH; (3) the Housing Coordinator will make the decision if the transfer will occur. Transfers are made as units become available in order of application date. A $50 transfer fee plus rent for both units is payable at the time the transfer is completed. The tenant has a maximum of five (5) days to transfer apartments.
Fox, Glacier, Gopher, and South 15th: The main water shut-off valve is located in the water heater closet about two feet above the floor just inside the door.
To reset the breaker switch on the electrical breaker box, push the switch hard to the extreme “off” position and then turn it to the extreme “on” position. Should the breaker switch go off again, call the FGH Office at 994-3730. The breaker box is located in the following locations depending on the unit:
For Branegan Court, the electrical breaker box is located in the hallway outside of the bathroom.
For McIntosh Court, the electrical breaker box is located outside the bedrooms at the top of the stairs.
For the Westside Houses, the electrical breaker box is located in a bedroom closet.
For Paisley Court, the electrical breaker box is located immediately upon entry in the hallway.
For West Julia Martin, the electrical breaker box is located in the hallway outside of the bathroom.
For Peter Koch and Nelson Story Towers, the electrical breaker box is located in the laundry room.
For Grant Chamberlain, the electrical breaker box is located on the bathroom wall.
Vehicle Engine Heaters
It is important that only heavy-duty, underwriter-approved cords be used for the heaters.
Engine heaters blow out fuses in block-wide sections when improper cords are used. Regular extension cords are not safe, neither are multi-plug adaptors. Most outlets are controlled by thermostats so they are only activated by colder temperatures (approximately 20 degrees). Engine heaters at 112-119 Julia Martin and Grant Chamberlain are on thermostats. Branegan, Paisley, and McIntosh have mini-breakers on the posts. Make sure all heater cords are off sidewalks and keep cords close to outlets so the grounds crew does not plow them over.
To facilitate snow removal for units east of South 15th, please keep the sidewalks clear of obstructions and elevate your vehicle cord eight feet above the sidewalk, two feet away from the sidewalk. Contact the campus Grounds Supervisor for information on elevating engine heater cords.
Waterbeds are allowed in FGH, however, the tenant who installs the waterbed will be liable for any damage caused by the bed. Hoses are not provided for filling and/or draining of waterbeds. Please drain your waterbed in the bathtub of your apartment.
Yard sales are permitted in FGH but are restricted to an individual’s yard. Please curtail traffic congestion and do not allow people to drive on the lawns.
Please remove all signs from FGH property at the conclusion of your sale. FGH will sponsor a larger yard sale each spring/summer, weather permitting.