University Student Housing Community Standards

Welcome to University Student Housing!

First, thank you for choosing University Student Housing as your home – we are so excited to meet you!

The regulations and policies of the Residence Hall Community Standards supplement the MSU Code of Student Conduct. The Code of Student Conduct applies to all students on and off campus, inclusive of all on campus communities as well as dining facilities. In University Student Housing, student conduct and/or Community Standards violations can be handled by University Student Housing staff, or Dean of Students as outlined in MSU Code of Student Conduct.

A student who violates any policies in the Residence Hall Community Standards and/or Code of Student Conduct may be accountable to civil and criminal authorities, as well as to the university.

Disciplinary action at the university may proceed even while a criminal investigation is in progress.

These Community Standards are subject to change and students will be notified of any changes through their preferred email address indicated in MyInfo.

Overview of On Campus Housing

This Community Standards guide is a supplement to the University Student Housing Residence Hall Contract. Students are responsible for knowing and adhering to both the information in this guide, the Code of Student Conduct, and the information in the contract. If there are any questions, students canask their Resident Advisor (RA) or Community Director (CD) for clarification.

Office Hours and After-Hours Assistance

Location: 31 Hedges Complex, underneath Miller Dining Commons
Hours: M-F 8am-5pm
Phone: 406-994-2661
Email: [email protected]

After Hours Assistance

RAs are available after-hours to assist with concerns around safety and security, lockouts, and immediate maintenance issues. Students can contact after-hours staff by visiting the front desk of their community or using the after-hours number provided at check in and posted at each front desk.

Community Support

• A Resident Advisor (RA) is assigned to each living area within the Residence Halls. Students will be given their RA’s contact information upon arrival, and students will meet their RA at the community first floor meeting. RAs serve as a resource to answer questions, assist with roommate or neighbor concerns, follow up on policy violations, plan and facilitate community events, and more.
• The Community Director (CD) is a full-time professional employee who has a  Bachelor's Degree or equivalent experience and who has extensive experience in the field of Student Housing. This live-in position is responsible for the total administration and operation of the Residence Hall community.
• University Student Housing works hard to connect students with campus and community resources. Watch for great opportunities to engage with a variety of resources via in-hall advertisements, Instagram, email, etc.

Helpful Information & Processes

Code of Student Conduct

The Code of Student Conductapplies toall University property,includinginUniversity Student Housing and Dining Halls.Students at Montana State Universityare responsible forreading and adhering to the Code of Student Conduct.

Internet & Wireless Connectivity

MSU ResNet is a campus network that provides a dedicated network connection for students living in the Residence Halls and University Student Apartments. ResNet provides high-speed wired and wireless connectivity for students across campus. ResNet is managed by MSU’s Auxiliary Services IT Division, and they support the university's academic mission by providing students with a range of essential technologies and services.

Students can expect reliable networks designed for their success. Our wired and wireless networks are built on a 10GB fiber-optic backbone, which keeps students connected at speeds comparable to, if not better than, high-speed home DSL/cable service. Students benefit from reliable, 24-7 connectivity, and our dedicated technical staff are always on call to keep the networks up and running.

ResNet also provides a free, full-service helpdesk to support student computing needs. For more information, please contact ResNet at 406-994-1929 or email [email protected].

ResNet Wired and Wireless Acceptable Use Policy (AUP)  

If students are experiencing issues with their internet connection, they should submit a help ticket by emailing [email protected] or by calling 406-994-1929.

Hall Contract

All newly admitted first-year students and transfer students with fewer than 30 post-high school credits must live in the residence halls for the first two consecutive terms of their attendance. Credits taken concurrent with high school and/or credits attained through Advanced Placement (AP) do not apply towards living experience. First-year students wishing to reside off-campus in the Bozeman area with their parents or for reasons other than those listed above may request a special exemption by filling out the Exemption Request via the Housing Portal. The University Student Housing Contract is a legally binding document for the entire academic year. Violations of the Housing Contract may result in disciplinary action including removal fromhall and/orcancellationcharges.

Academic Year 2025-2026

University Student Housing-Residence Halls Contract

Housing Refund Schedule

For any questions regarding the University Student Housing contract, please contact [email protected] or call 406-994-2661.

Heat 

All residence halls except Hyalite, Yellowstone, and Gallatin are heated via steam heat. Heat is turned on early October and turned off early June – dates are weather dependent.

If the heat is not working, students should inform University Student Housing as soon as possible to avoid freeze-ups. Leaving windows open when temperatures are below zero can cause pipes to freeze resulting in extensive damage. Students must contact the front desk or hall staff immediately if they believe their pipes may be frozen and should not attempt to thaw frozen pipes.

Students will be responsible for any damage from leaving windows open and/or not reporting heating issues.

Housing Accommodations for Students with Disabilities 

Housing accommodations for students with disabilities are available on a first-come, first-serve basis. Students must request an accommodation through the Office of Disability Services at 406-994-2824 or [email protected]. If students anticipate or encounter disability-related barriers, they must clearly indicate their request for a reasonable accommodation on the application (e.g. sFingle room, reduced allergen environment, etc.).

Moving Out 

All students living in the residence halls and Julia Martin Apartments are subject to a year-long contract. If a student wishes to move out before the end of the contract, they must request a meeting with their Community Director.

A student will be released from the contract only if they meet the criteria for release stated on the request form and provide all required documentation. Failure to submit the required forms or to complete the proper procedures when vacating a residence hall room could result in charges to the student account.

If students have questions about the Contract Release process or moving out, they should contact their Community Director.

Recycling 

Single stream recycling bins are in lobbies and most floor communities. Most plastics, aluminum, carboard, newspapers, magazines, etc. are acceptable in these bins. Prohibited items include glass, light bulbs, plastic bags, and pizza boxes – please note the prohibited items on the bins.

Repair and Service Procedure 

If an item in a student's room, suite, or apartment needs repair, they should call the front desk of their community or contact their RA or Community Director. The request will be logged, and an appropriate maintenance person will be dispatched to the room, suite, or apartment to address the issue, typically within seven working days. The maintenance person will always knock before entering and will leave a note on the door indicating what action was taken if the student is not home. If the student has an assistive animal, they will be required to schedule an appointment and be present during the maintenance visit. Students should not attempt to make their own repairs to any item within or outside their unit.

New Move In Inspection

The New Move-In Inspection is used to document the condition of a student's room, suite, or apartment at the time of check-in. It is essential for the student to thoroughly review the inventory and note any discrepancies between the actual condition of the apartment and what is recorded in the Housing Portal. Any significant or notable differences must be reported to the Resident Advisor within one week of receiving the keys. The inventory will be maintained for the duration of the student's tenancy. Unless damage is documented on the New Move-In Inspection, any assessed damages at check-out will be billed to the student.

Roommate Agreements

Students within our community play an integral role in caring for the well-being of the people around them and the overall health of the community. As such, students will engage in dialogue with their roommate(s) and fellow community members to create shared expectations and guidelines for healthy and safe behaviors within the community. These dialogues are formalized through the roommate agreement process, community living agreement, as well as informally by participating in ongoing floor and community meetings.

Roommate Agreements

Students within our community play an integral role in caring for the well-being of the people around them and the overall health of the community. As such, students will engage in dialogue with their roommate(s) and fellow community members to create shared expectations and guidelines for healthy and safe behaviors within the community. These conversations are formalized through the roommate agreement process and community living agreement, as well as informally by participating in ongoing floor and community meetings.

Students with assigned roommates are expected to complete a Roommate Agreement within one week of moving in. Roommates should adjust expectations as needed. The roommate agreement will be used as the first step in mediating conflicts that arise. More information on accessing the Roommate Agreement and adjusting throughout the year can be found on the Housing website.

Personal Transportation Devices

Bicycles may not be parked, stored, or ridden in the public areas of the hall. Motorized personalized transportation devices may NOT be stored or ridden inside University Student Housing facilities or at the bike racks. There is parking available in designated areas in the parking lots. The university is not responsible for lost, stolen, or damaged bikes.

All bicycles not parked in bicycle racks are subject to be impounded without notice. There are only two places where Students’ bikes are allowed to be parked: in their room and in the bike racks provided for their community.

Bikes should not be locked to trees, railings, signs, lampposts, or anywhere else they pose a safety hazard, may cause property damage, or may interfere with University operations. Bicycles improperly stored in buildings are also subject to impound.

Abandoned bikes will be removed. Students’ failure to remove bikes will result in locks being cut (at student’s expense) and bikes being impounded and stored at University Police Department. Safety: Always keep bikes locked with a secure lock when they are not in use. The University Police Department recommends students register their bike with them; this will increase chances for recovery if a student’s bike is stolen. Bike registration is free.

Community Standards 

Updated 7.2.2025

These Community Standards are subject to change and students will be notified of any changes through their preferred email address indicated in MyInfo.

Abandoned Property

Any individual item left in an assigned student space with an estimated value of less than $200 will be donated or disposed 48 hours after the student has vacated unless the student has contacted University Student Housing to provide notification that they mistakenly left something in their space and to make other arrangements. Due to health and pest concerns, mattresses and fabric couches or chairs will be disposed of regardless of value.

Property with an estimated value of $200 or greater will be temporarily stored and the student will be charged for the hourly labor of removal of the items from their assigned space and charged a daily rate for the storage of the items.

• University Student Housing will attempt to contact the students via their preferred email address indicated in MyInfo to notify them of the items being stored.
• Items that are deemed valuable and left in a student’s assigned space will be held in storage for 10 days after notification of the property found in the unit.
• The student will be charged an hourly rate for the labor associated with removing, storing or disposing of items from their assigned space.
• Failure to retrieve these belongings by the deadline will result in items becoming the property of Montana State University.

If an assigned student space is left in an unreasonable dirty or unsanitary state that poses a threat to the health, safety, sanitation, or structure of the University Student Housing facilities or other students, University Student Housing reserves the right to immediately dispose of all abandoned property in the affected space regardless of value. 

• The student will be charged an hourly rate for the labor associated with removing these items from the space and disposing of them as well as charges resulting from any other cleaning, mitigation, or facilities work related to the state of the space.

Any personal items left in a public area (hallway, lounge, pod, laundry facilities, etc.) can be removed by community staff and placed in a locked space without prior notification.

• The student will be charged an hourly rate for the labor associated with removing, storing or disposing of items from their assigned space or public area.

Montana State University does not take responsibility for lost, damaged, or stolen items left in public areas.

Solicitation

All requests to advertise, collect donations, or table should be submitted through the University Student Housing Solicitation Request Form. More information on parameters of solicitation can be found below.

• University Student Housing facilities are to be completely free of commercial enterprise and/or personal gain. Students are not permitted to operate any form of business/for profit activities in the University Student Housing facilities.
• Solicitation of information like surveys, polls, etc. are only permitted by Residence Hall Association and affiliated Hall Councils (RHA) or University Student Housing staff in the parameters of their responsibilities.
• Any concerns regarding unauthorized door knocking should be directed to the Community Director.
• University Student Housing does not permit Registered Student Organizations or MSU Departments (except University Student Housing or RHA) to display physical posters or banners in on-campus communities.
• Delivering flyers via mailboxes and sending building, area or campus-wide emails are restricted to University Student Housing staff and staff members must have advance approval from the Communications Team.

For any campaigning, digital displays, donations, information tables, or other advertising opportunities the following guidelines apply:

Digital and Public Posting Display Guidelines

• Be in compliance with all University Student Housing, Code of Student Conduct and other University policies.
• Can only promote/advertisement registered student organization events, on-campus student resources, on-campus job/internship opportunities, RHA and/or ASMSU elections, or ASMSU/RHA ballot initiatives.
• Advertisements making any mention of illegal use of alcohol or drugs, either implied or explicit, will not be approved.

Banners

University Student Housing does not permit hanging banners on the outside of University Student Housing facilities. Any banner displayed will be considered a violation of the policy and will be removed and disposed of. The sponsoring organization or individual will be charged a removal/disposal fee.

ASMSU and RHA Campaigning

Candidates for ASMSU and RHA elections and/or for sponsored ASMSU or RHA ballot issues may request to have an information table in Residence Halls.  Requests should be made at least five (5) business days prior to the date of activity to the Associate Director of University Student Housing.

• Information table locations have been predetermined for each residence hall.
• The maximum time limit for each tabling activity is two hours and must take place between 7 a.m. and 7 p.m.
• Tabling for candidates cannot occur more than two times per week and no more than a total of six times per semester.
• Candidates must be accompanied by a student of the residence hall the entire time at the table.
• As designated by each individual hall council, all candidates for ASMSU and RHA elections must be allowed opportunity for equal time and publicity when speaking, if any candidate is allowed to speak.
• To speak to the hall council of a residence hall or the RHA Senate, a candidate must contact the respective President at least five (5) days in advance and request speaking time during an upcoming, public meeting.
• A candidate will not be allowed to arrive at a meeting and speak to a group without the hall president’s prior approval.

ASMSU Candidates are expected to abide by the ASMSU Election Policy. 

Digital Displays

Only registered MSU student organizations or candidates for elected office, and MSU Offices and Departments may submit a posting for the digital displays in the living areas of residence halls at MSU. Organizations or candidates submitting an advertisement for the residence hall digital displays submit the advertisement for review by University Student Housing to assure it complies with university policies.

Digital Display Format:

• JPEG File
• 1920x1080 pixels
• 16:9 Aspect Ratio
• 11x17 Landscape

Digital Display Submission & Approval Process:

• Advertisements must be submitted to University Student Housing via the online solicitation form at least five (5) business days prior to requested start date of advertisement.
• If approved, the submissions will be displayed on digital displays in University Student Housing facilities.
• Advertisements will remain on the digital displays for a maximum of seven (7) days (MSU Departments may request an exception).

Donations/Collections

Registered Student Organizations collecting items on behalf of an outside organization for a service opportunity must request permission prior to setting up a collection site. Please submit the request two weeks in advance.

Information Tables

MSU University Student Housing and Culinary Services allow Registered Student Organizations and University departments to request a table in the entrances to Miller Dining Commons for the purpose of presenting information to students.

Guidelines

• Registered MSU student organizations and University departments must request an information table with University Student Housing at least five (5) business days prior to the first day of tabling. University Student Housing reserves the right to deny information table requests that have not been submitted at least five (5) business days prior to the requested tabling date.
• A solicitation form must be submitted for all requests by student organizations and university departments.
• Because of the popularity of tabling, and the possibility of multiple organizations wishing to table for the same reasons, tabling for one organization/department cannot occur more than two times per week and no more than a total of six times per semester. University Student Housing and Culinary Services reserves their right to restrict tabling to certain dates during the year.
• All requests are subject to approval and scheduled on a “first come, first serve” basis.
• Tabling will only be allowed at Miller Dining Hall (North and South entrances)

Day of Tabling

• All Registered Student Organizations and MSU Department must present the signed request form they received via email to the University Student Housing main office (located underneath Miller Dining Hall) M-F 7:45 a.m. - 5:00 p.m.
• Registered groups are expected to provide their own table and chairs. University Student Housing or Culinary Services staff will advise groups on the designated tabling locations.
• The registered group’s name and purpose must be clearly stated and visible to students approaching that table.
• Approved groups or individuals are allowed to table no more than four hours per tabling opportunity. Tabling may not start before 8 a.m. and must be completed by 7 p.m.
• Registered Student Organizations and/or MSU Departments are expected to remove any items including trash from the tabling location prior to leave. Items may not be stored overnight.

Any Group/Individual approved for an information table may not:

• Require students to stop at their table or physically attempt to stop them.
• Require students to give their room, hall or telephone number to receive information or qualify for raffles, drawings, etc. If students willingly give this information, the registered student organization or university department may not provide this information to any other party.
• Advertise or discuss illegal use of alcohol or drugs with students.
• Leave their table and approach students in other areas of the dining hall.
• Call out or harass students as they pass the table.
• Impede foot traffic through the lobby or create any safety hazard or blocked exit.

Registered student organizations, departments, or individuals that violate any University policy, and/or submit false information or misrepresentations in their requests and communications with any University personnel or student, will be prohibited from future activities in any University Housing & Culinary Services areas and any permissions previously granted may be withdrawn.

Mailings

The University will not provide access to student mailboxes or mailing labels to outside groups or organizations for mass mail or flyer distribution. In addition, the University will not provide access to student email addresses for the purpose of mass email distribution. Student to student communication should be through official mailing process; students may not request for an item or letter to be placed in someone’s mailbox.

Delivering flyers via mailboxes and sending building, area or campus-wide emails are restricted to University Student Housing staff and staff members must have advance approval from the Communications Team.

Posted Information/Advertising/Community Display Area

University Student Housing staff and RHA are permitted to advertise events in their halls. The sponsor and posting date must be indicated clearly on materials to be displayed on bulletin boards. The individual planning the program should remove any postings within 48 hours of the event’s completion. Any posters approved should be consistent with University policies and meet the guidelines for Digital and Public Postings detailed above.

• University Student Housing does not permit physical posters from non-University Student Housing groups to be displayed or distributed in University Student Housing.
• Non-University Student Housing groups are not allowed to display any commercial advertisement or promotions within University Student Housing.
• Violations of the University Student Housing Solicitation policy will subject the sponsoring organization, individual, or department to cover the cost of removal and repair costs for damages resulting from the unauthorized posting.

Alcohol

In addition to section 330.70 of the Code of Student Conduct the following offenses constitute violations and can lead to serious disciplinary action, removal from the residence halls, suspension, or expulsion from the university.

For all students, regardless of age:

• If a student or their roommate does not wish to have alcoholic beverages in the room/apartment, that wish should be observed. Any violation of this policy may result in disciplinary action as outlined in the Code of Student Conduct.
• Possession of Methods of Rapid Consumption: To help students develop responsible, safe, and healthy habits, the possession of any apparatus used for the rapid consumption of alcohol (such as funnels, pong tables, shot skis, other simulated drinking games, etc.) is not permitted in University Student Housing facilities.

For students under the age of 21:

• Residents and their guests who are under the age of 21 may not possess or consume alcohol. Based on Montana State Law, being intoxicated by alcohol is considered possession of alcohol.
• Residents cannot possess empty or full alcoholic beverage containers (cans, bottles, kegs, beer cases, etc.) whether from original use, as decorations, “trophy bottles,” or for any other purpose in their room.

For students over the age of 21:

• The possession and/or consumption of alcoholic beverages is permitted by residents of legal age in private student rooms.
• University regulations limit the amount of alcohol permitted in a private room. Kegs of beer and mini kegs are prohibited.
• It is a violation of housing policy to be visibly intoxicated in/around University Student Housing. Students who are 21 or over and disruptive because of the use of alcohol may be considered in violation of this policy.
• Consuming alcohol or carrying an open container in any other area outside of the student’s assigned unit is prohibited. An open container is defined as any container of alcohol with a broken seal.

Any damage, repairs, or remediation resulting from the use, possession, manufacturing, distribution, or sale of narcotics or illegal drugs, will be billed in accordance with University Facility, Maintenance, and third-party contractor standard rates.

Appliance Use & Prohibited Appliances

Preventing fire and electrical hazards is a very important shared responsibility of each community member and is necessary to maintain a safe environment. The list of items and appliances is not meant to be exhaustive.  Items that may compromise the safety and security of community living environments and/or students are prohibited.

Air Filtration and Purification Unit Guide

Air conditioners do not filter or purify air. Students may purchase an air filtration/purification unit if desired. It is recommended to keep doors and windows closed to provide the maximum benefit. Medical documentation is not required to operate an air filtration/purification unit. Unit must be free standing, operatable within room, and cannot have a window exhaust.

Prohibited Appliances

The list of prohibited appliances provided may not be exhaustive. Students should use it as a guideline when determining which appliances are permitted. If there are any questions about a specific appliance, students should reach out for clarification.

• 3D Printers (3D printers may only be used in academic spaces)
• Air Conditioners (Portable or free-standing air conditioning or dehumidifier units)
• Appliances containing exposed heating elements, for example:
• griddles
• hot plates
• rice cookers
• Toasters/toaster ovens
• Air Fryers
• Crock Pot/ Instant Pot/slow cooker
• Dishwashers (except those installed by the university)
• Electric frying pans
• Extension cords without internal circuit breaker
• Grills (indoor/outdoor) of any kind including electric, gas or coal
• Halogen lamps/Lava Lamps
• Space heaters (except when provided by University Housing in the event of emergency).

Refrigerator and Microwave Use Guide

Appliances must carry the approval label of Underwriters' Laboratories and be connected directly into a wall socket or power strip with an internal circuit breaker. Only one (1) refrigerator per room. If students have a dietary, medical, or other need for an extra refrigerator in their room, they should contact your Community Director.

• Refrigerators must be less than 5 cubic feet in size, 120-volt, energy rating less than 2 amps.
• Microwaves cannot exceed 800 watts.
• Energy Star units are not required, but we ask that if you are bringing your own refrigerator to consider using one that is energy efficient to assist in Montana State University’s commitment to reducing its carbon footprint.
• Refrigerators, microwaves, or combination microwave/refrigerator units should be positioned to allow ventilation and should never be placed in closets.
• Wiring on refrigerators and microwaves cannot be covered and refrigerators should be kept free of excessive frost, mold, and mildew. Food should be kept in airtight containers.

Power Strip Use Guide

Possession of extension cords (without internal circuit breakers) is considered a fire safety hazard and is prohibited. When you need more outlets than you have, power strips with multi- plugs may be used. They must contain an internal circuit breaker and have the approval label of Underwriters' Laboratories. Power strips that have cracked or exposed wires, burn marks, loose connections, or other damage present a safety hazard and may not be used. If your power strip doesn't meet these requirements, it could be hazardous, and the owner will be instructed to remove it.

• Unplug power strips when leaving the room for five or more days
• Do not connect power strips together
• Do not use power strips in bathrooms
• Do not staple, tack, or tape power strips to the floor, walls, or ceiling
• Do not cover power strips or cord with carpet, furniture, clothing, or other objects that could prevent air circulation

Beds

All residential rooms have university-issued beds. Students are responsible for any damage or loss to the beds and/or to the room, including maintenance staff charges to inspect a bed that has been disassembled. There is no storage for bed frames or mattresses available on campus and students will be charged for loss or removal of these items.  

*Students may loft/deloft their bedframe but should not dismantle the hardware or remove any railings from lofted beds.  All lofted beds must have safety rails always attached with one side against the wall.

If the provided bed does not have lofting capability, students are not permitted to construct a loft/make modification to the provided furniture.  

Storage and workspace under lofted beds should be maintained in a safe manner. Lamps/lights under the loft must have a shade/covering to protect the bulb and heat generating appliances (e.g. refrigerators and microwaves) should be kept to a minimum. Students should be cautious to maintain at least six inches between the bottom of the loft and any furniture below. Failure to do so will damage the furniture. Mattresses must be at least 18 inches from the ceiling.

Building Access & Safety

Those students who violate security policies could face eviction from the University Student Housing system, which may result in suspension from Montana State University.

Montana State University is committed to providing a safe living environment for all students. Personal security in and around campus residence halls has been approached proactively, and personal security in a student’s living space has the highest priority. The success of our hall security system depends on everyone who resides in our communities thinking “safety first.” Students should feel safe and secure in their rooms. For emergencies on campus call 911.

University Student Housing has taken many steps to improve the safety of its students:

• All residence halls are locked 24 hours a day. Students must access their assigned hall with their CatCard.
• Fire sprinkler systems in each residence hall.
• Smoke and fire detection systems in all halls.
• All exterior doors in the University Student Housing system are monitored for proper closure and alarmed to alert staff when not secured.
• Students are responsible for the keys and/or keyless entry device (CatCard) issued to them by the university. Students are not permitted to give their university keys, CatCard, or mailbox key to any individual except for a university representative acting in the scope of their responsibility.

Building Access

• Assisting others’ entry into a building or space they would not otherwise have access to is prohibited and will lead to serious disciplinary action including potential eviction from the residence halls. Entry or exit through windows is considered unauthorized entry and is prohibited.
• Do not prop or otherwise obstruct the normal operation of any security door in the residence halls. Propped doors put the students’ safety, privacy, and property at risk. A door is considered propped when any student provides entry without a key or proper access or uses an object to prevent the closing of the door. This includes exterior doors and doors on your residence hall floor or throughout your hall.
• Students are also prohibited from accessing the residence halls prior to the official published date for Hall Opening, after the date for Hall Closing, or during winter break without specific authorization.
• Students are prohibited from entering restricted access areas in non-emergency situations without prior permission from a University staff member. Restricted access areas may include, but are not limited to: front desk areas, offices, Roskie Hall and Headwaters Complex basements, storage rooms, Hannon Culinary, Hapner Bakery, and Quads’ fire escapes.

Building Safety

• Students are not allowed to sit on windowsills, climb/lean out of windows, or be on exterior window ledges.
• Students also are not permitted to climb on residence hall buildings, handrails, ledges, or roofs.
• Students are prohibited from removing window screens, and window stops whether in a student room or public area. Report any lost, damaged, or stolen screens immediately to your hall’s front desk, Resident Advisor, or Community Director.
• Students are prohibited from throwing any object out of room windows, or the window of any public area or lounge in the building.

Electronic Monitoring

To aid in the protection of public safety and university property, Montana State University uses security cameras on university property, including in University Student Housing. All outside doors and certain public access areas within the residence halls are monitored using electronic devices such as video cameras and door access readers. This monitoring is for the protection and safety of the students and University Student Housing property.

Violations of university policy recorded on camera may be considered for administrative action through the conduct system and/or legal action through the University Police Department. Tampering with security cameras may result in disciplinary action including temporary or permanent removal from University Student Housing, suspension from Montana State University, and/or criminal action through the University Police Department.  Security cameras on university property are not intended to serve to request or attract police assistance.  More information regarding the use of security cameras at Montana State University can be found on the Universities web page at  https://www.montana.edu/policy/video_surveillance/

Hall Security

Security procedures such as desk staffing, security rounds, and restricted-access plans are regularly reviewed and open to changes and improvements. Students are expected to observe restricted access protocols and cooperate with programs designed to maintain the security of our residence halls. Propping exterior doors is prohibited. The Montana State University Police Department (911) is on duty 24 hours per day, seven days a week.

Keys and Room Access

Students living in the residence halls receive up to three keys: a room key, mailbox key, and apartment front door key.

• Students are not permitted to give their university keys (exterior door key, room key, mailbox key) or CatCard to any individual except for a university representative acting in the scope of their responsibility.
• Students may not create or use any unauthorized duplicate university key to a room, mailbox, and/or building entrance. The duplicating university keys will result in conduct charges and the student will be responsible for charges to re-key the impacted spaces.
• If keys/cards are misplaced, it is possible, with proper identification, to check out a spare key/temp access card from the hall front desk while attempting to retrieve the missing key(s). Julia Martin Apartments students can check out a spare key from the main Housing Office (beneath Miller Dining Commons) or by call the on-call staff after hours.
  • If the spare key/temp access card is not checked back into the front desk within 24 hours of check out, a lock change may be ordered, and appropriate charges applied to the student’s account.
  • When returning the spare key/temp access card, students will be asked to produce their assigned key(s) to demonstrate that they have been located and are in their possession. If the student cannot produce their assigned key(s), a lock change may be ordered and appropriate charges applied to the student’s account.
  • Students are permitted up to five free spare keys/temp access cards each semester. Once a student has used their five free spare keys, educational and/or disciplinary action(s) may be applied including but not limited to fines, community service, and/or referral through the Dean of Students Office.
    • Excessive key checkouts may result in conduct charges.
• Students should report lost keys to the front desk or hall staff within 24 hours and a lock change may be ordered, and appropriate charges applied to the student’s account.   

Keys may be checked out at the main desk for amenity spaces by showing a picture ID. Some of the areas include exercise rooms, study rooms, TV rooms, student kitchens, and practice rooms

• Keys for these areas must be checked out by a hall student.
• Students are responsible for any damage that occur to amenity spaces  while they have the key checked out Students must report any pre-existing damage  to hall staff to avoid being charged.
• Students are responsible for the cost of replacement and/or lock change if a key is not returned.

University Safety Equipment

Tampering with university safety equipment in the residence halls is not tolerated. Students caught altering their room or hall safety equipment may be held financially responsible for replacement and/or disciplinary action will be taken.

CatCard

The CatCard is used for culinary services, campus purchases, entrance to on-campus housing, and to participate in activities such as Bobcat athletic events.

All students are to abide by the CatCard Terms & Conditions and always carry their CatCard. Students who repeatedly attempt to enter their residence hall or use the dining hall without their CatCard may face conduct charges and be required to purchase a new CatCard.

Misuse of CatCard in University Student Housing or Dining Hall will be addressed through the University Student Housing Conduct process.

In accordance with the Code of Student Conduct, persons are expected to provide appropriate identification (university identification card or driver’s license) when requested by a university representative or employee—including University Student Housing staff.

If students lose their ID, they must have a new ID issued at the CatCard Office located on the ground floor of Miller Dining Commons inside the University Student Housing Office (x2273). The replacement cost for an ID is $20.

• It is important students report lost or stolen cards as that will suspend activity on their account until either a new card is issued or the student indicates the card has been located. Students can report lost cards 24 hours a day by logging in to their online account or the CatCard GET Mobile app, or by calling 406-994-2273. (Students shold leave a voicemail if it’s after office hours.)
• The cardholder is responsible for all transactions until the CatCard is reported lost or stolen.
• If the student finds their card after reporting it lost, they must log in to their online account or the CatCard GET Mobile app, or come to the CatCard office under Miller Dining Hall, to report the card as found.

Within the Residence Halls, CatCards may be used for the following:

• Access to residence hall
• Vending machine purchases
• Identification for all front desk transactions
• Printing

Ceilings

Ceiling tiles may not be removed or altered in residential spaces. This includes but is not limited to hanging tapestries, decorative lights, LED strips, or hanging any items from the ceiling. Wedging of any item between the ceiling and floor and/or hanging from metal supports between ceiling tiles, is also prohibited. Students are responsible for any/all damage caused to ceiling tiles and supporting structures.  Removing ceiling tiles and storing personal items above ceiling tiles is prohibited and will result in disciplinary action.

Chemicals and Explosives

Any condition that creates a hazard is prohibited and must be immediately eliminated.  Chemicals and explosives (including but not limited to, firecrackers, spray-paint, explosive devices, smoke bombs, combustion engines, flammable and explosive liquids/gases, ammunition, bear spray, and fireworks) are not permitted in University Student Housing. This includes materials and devices which by themselves, or when combined, could be explosive, toxic, flammable, or dangerous (such as camping fuel). Spray painting is not allowed in the University Student Housing or indoor common areas. Spray adhesive can be used unless it is disrupting other students in the building or causing damage to the building. If students are unsure about a substance, check with a Community Assistant/Community Director.

Culinary Services & Dining Hall Behavior

All students living in the residence halls and Julia Martin apartments must contract for a meal plan to live in the residence halls. Students are expected to abide by the rules and regulations set forth by University Student Housing and the Code of Student Conduct while in the Dining Halls.

Health Code: Students are expected to abide by Gallatin County Health Code rules and regulations.

Meal Plan Privileges: Valid meal plan holders may take one bagel, one piece of fruit, one ice cream novelty, or one dessert to go. Sandwiches, pizza, burgers, and all other food items are not allowed to be taken out of the dining commons without a dining hall provided to-go container. At times when take-away or grab n’ go options are available, students must abide by posted guidelines and directions from staff.

Decorations & Room Displays

While we realize you want to make your space your “new home,” University Student Housing does not permit major modifications to individual rooms, suites, or apartments.

Students are free to display posters and other decorations inside their room. The exterior of the door may not have any decorations or other displays. University Student Housing staff may place nametags for students on the outside of the door. Students will be given the option to post their nametag with their preferred name or blank or not at all.

Painting: Students cannot paint. Students who paint without approval of University Student Housing will be responsible for charges to have the unit repaired and repainted.

Wall Hangings: A reasonable number of pictures and other hangings may be hung on apartment walls.

• Pictures, posters, and other decorations that are hung on the walls of residence hall rooms must be hung with an adhesive that will not mar the wall surface.
• Nails, screws, command strips and duct tape are damaging, and their use may lead to damage charges.
• A student may utilize products, such as  “blue” painter’s tape, and poster putty, on walls, but will be responsible for any costs to repair damages that may result from use. 
• In Yellowstone and Hyalite Halls, students should use thumbtacks to hang decorations instead of adhesives or tape.
• Contact paper or wallpaper may not be used on the walls of assigned space.
• Nothing is permitted to be hung from the ceiling, within two feet of the ceiling, or on sprinkler pipes or sprinkler heads.
  • Damage to the sprinkler heads or pipes may cause the sprinkler to discharge resulting in significant water damage to the unit.
  • Damage to the sprinkler heads, lines, or the unit as a result of such an action will be the responsibility of the student. 

Window Coverings: Due to potential safety concerns and fire hazards, posters and/or decorations cannot be placed on the window. Hanging blankets, sheets, tapestries, or other items (e.g. curtains, plants, decorations, window clings, stickers, or paint, etc.) that physically or visually restricts or blocks access to the room is prohibited. Window obstruction of any kind is considered a hindrance to egress. University-provided window shades are approved by campus Fire Safety personnel. Shades and shade hardware should not be tampered with or removed.

No additional message boards, white boards, or bulletin boards may be hung on the exterior of University Student Housing doors or in the hallways. In communities where whiteboards/message boards are already present, any posting, messages, or other displays must conform to the public postings policy. Postings that do not meet the public postings policy may be erased or removed and students responsible may face conduct charges.

Check with a University Student Housing Staff member if there are any questions.

Disruptive Behavior

Any act that poses a danger to health, safety, or property within housing facilities is prohibited.

Students shall not obstruct or disrupt the University living environment. Disruptive behavior is behavior that interferes with the University living and learning environment, or that interferes with the other students’ rights to socialize, study, or sleep.

Disruptive behavior may include, but is not limited to the following:

• Excessive noise or nuisance
• Excessive odors (pet, incense, marijuana, etc.)
• Failure to cooperate with the reasonable directive of a University official (including all members of University Student Housing), acting in the parameters of their duties
• Failure to obtain express consent from the student(s) of another room prior to entrance. Any unauthorized use of electronic or other devices to make an audio or video recording of any person without that person’s prior knowledge, or without effective consent when such a recording is likely to cause injury or distress, is prohibited. This includes, but is not limited to, surreptitiously taking pictures of another person in a restroom or other location where a person would expect privacy.

Hall staff reserve the right to require items that cause an ongoing disruption to the living environment to be removed from the residence halls immediately.

Drugs

Drugs - Illegal Use: Use, possession, manufacture, distribution, or sale of narcotics or drugs as defined by city, state, or federal laws is prohibited in University Student Housing facilities. This includes mind-altering drugs, designer drugs, or synthetic substances used as a substitute for a controlled substance, except as expressly permitted by law or university policy. This also includes the abuse, distribution, or improper use of prescription drugs.

The odor of marijuana is disruptive to the community and is cause enough for disciplinary action.

Medical and Recreational Marijuana: Although Montana state law permits the use of medical and recreational marijuana, federal laws prohibit marijuana use, possession and/or cultivation at educational institutions and on the premises of other recipients of federal funds. The use, possession or cultivation of marijuana for any purpose is therefore not allowed in any Montana State University housing or any other Montana State University property; nor is it allowed at any University-sponsored event or activity off campus.

The possession of a medical marijuana permit does not allow for the possession or use of marijuana in University Student Housing. Marijuana obtained for medicinal purposes cannot be stored or used in University Student Housing.

Use, possession and distribution of marijuana is illegal under Montana law for persons under 21; for those 21 and older, these activities cannot occur on any university property pursuant to university policy and federal law. See also: University Guidelines regarding decriminalization of marijuana.

Elevators

Some halls are equipped with passenger elevators. To prioritize elevators for students and guests who need assistance or are travelling more than three floors, please use the stairs if you are going up or down one, two, or three floors. Students can request access from their Community Director to utilize freight elevators to move items.

Elevator Capacity restrictions are posted in each elevator and should always be adhered to.

Inappropriate use of the elevators (i.e. jumping, pressing multiple buttons at once, prying doors open, bouncing in elevators, riding within the elevator for extended periods of time without the purpose of moving to another floor, etc.) or instigating any other inappropriate actions in the elevator that would cause it to break or initiate a staff response or emergency alarms and stops may result in disciplinary action and the liability for the cost to repair the damage to the elevator.

Students may not ride in or utilize freight elevators.

Entry into Gender-Specific Common Bathrooms

Common bathrooms are designated for use by a specific gender. A student should only use the bathroom designated for their self-identified gender to respect the personal rights of others. Students should direct/escort their guests to the restroom facilities designated for the guest’s gender, or to a gender-neutral private guest bathroom (where applicable).

Emergency Procedures

Evacuation Locations

• Hannon – Herrick Hall Drive Space
• Hapner – Jabs Parking Lot
• Headwaters Complex – Headwaters Oval
• Hyalite Hall – Bison Lot
• Johnstone Center – Jabs Parking Lot
• Langford – Across Harrison St. in the Linfield Parking Lot
• North Hedges – East of Miller Dining Hall
• Quads – Hannon Front Lawn
• Julia Martin Apartments
  • 101-111 East Julia Martin Parking Lot.
  • 112-119 West Julia Martin Parking Lot
• Roskie – Roskie Parking Lot
• South Hedges – Roskie Parking Lot or East Lawn
• Yellowstone – South of Building in Green Space Next to Outdoor Rec.

Policies

Fire evacuation plans have been established to ensure student safety. Fire drills are conducted multiple times a year, where alarms will sound in each hall, students practice utilizing the proper evacuation procedures, and  university staff test fire emergency equipment.

RAs will explain the evacuation procedures at the first-floor meeting and an evacuation plan will be posted at each floor exit door. Students need to be familiar with these procedures. The use of fire escapes during a “non-emergency” is prohibited.

Guidelines for Evacuation:

• Evacuate quickly and safely. Students may endanger the lives of both them and others if they do not exit the building as quickly and carefully as possible.
• Do not use elevators during evacuation. Use the end-most stairwells to evacuate.
• If students smell smoke while in their room, first feel the door and doorknob to determine if heat is present.
• If it is not, place a towel over one’s mouth and open the door. If students see smoke, crawl to the nearest exit (heat and smoke rise, and students are safer closer to the floor).
• If heat is present, do not open the door. Put a towel over one’s mouth and under the door, open the window and hang a piece of white cloth out the window, and then close the window. The cloth will let fire fighters know where to find residents. Unless residents live on the first floor, they should not jump out of the window. Never break the window, as this will draw smoke into the room. If a student is still in the room, then they should call 911. 
• It is wise to wear shoes and warm clothing when evacuating since students may have to remain outside for an extended period of time.
• If a student needs assistance during a fire alarm, they should speak with University Student Housing staff as soon as possible to set up arrangements for emergency personnel.
• If a student intentionally disregards the fire emergency process, they may face disciplinary action through conduct.
• Students with approved Assistive Animals are responsible for the evacuation of their animal during an emergency evacuation. Students may not re-enter a building during an active alarm. *See Assistive Animal Agreement.

Filming and Photography

Filming and photography in University Student Housing may be allowed for class projects only. A filming request must be completed no less than one week prior to the requested date of filming. Failure to receive permission may result in the request being denied and future filming restrictions.

Fire Safety

As stated in section 330.110 of the Code of Student Conduct, violations of local, state, federal or campus fire policies including, but not limited to:

• Intentionally or recklessly causing a fire which damages university or personal property or which causes injury;
• Failure to evacuate a university building during a fire alarm
• Improper use of university fire safety equipment; or
• Tampering with or improperly engaging a fire alarm or fire detection/control equipment (including fire extinguishers and AED units) while on university property. Such action may result in a local fine in addition to university sanctions.

Candles

 Burning candles is prohibited. One of the most common causes of fire in residential settings is the use of candles. Because of the threat this poses to people and property, burning candles is prohibited. Decorative candles are allowed but cannot be burned. Evidence that candles have been burned may result in disciplinary action and/or confiscation of candle(s). It is encouraged to trim the wicks of all candles in the living environment and to use electric candle warmers if they wish to enjoy the smell of scented candles.

*See also: Religious Accommodations

Items Blocking Hallways, Stairways, or Egress

In the event of an emergency, or just everyday transit, students need to be able to move freely through our hallways, stairways, and entrances/exits. Additionally, facilities and fixtures must remain available for frequent cleaning and disinfection. Therefore, no personal items, appliances, or trash should be stored outside of a student’s apartment. This includes the hallways, bathrooms, lounges, laundry facilities, kitchen facilities, and any other space shared with other students. Doormats in hallways are prohibited.

Incense: Burning incense in University Student Housing is strictly prohibited. The evidence of burned incense is enough for disciplinary action and/or confiscation.

*See also: Religious Accommodations

Objects Producing Smoke or Vapor

Use of objects that produce smoke or vapor including, but not limited to: smoke machines, smoke bombs, chemical de-foggers, fog machines, signal smoke makers (flares), dry ice smoke or fog, smoking paraphernalia or materials, electronic cigarettes, and vape pens are prohibited in University Student Housing. 

As noted in Montana State University’s Tobacco Free Campus policy, smoking of any kind (cigarettes, marijuana, e-cigarettes, vaping, etc.) is prohibited in residential areas or on campus.

Open Flame Cooking Devices

Charcoal burners and other open-flame cooking devices shall not be operated on balconies or within 10 feet of combustible construction. Combustible construction means the structure’s patio fences and deck railings, as well as combustible decks above patios. Cooking devices shall not use a gas container larger than 2.5 pounds [nominal] 1 pound capacity (camp size). University Student Housing reserves the right to fully restrict open-flame cooking devices as needed due to safety or usage concerns. Charcoal burners and other open-flame cooking devices are strictly forbidden at both Nelson Story and Peter Koch Tower.

Sprinkler Pipes & Window Coverings

Due to potential safety concerns and fire hazards, posters and/or decorations cannot be placed on the window(s). Only university provided window treatments (blinds or curtains) may be used. Hanging blankets, sheets, tapestries, etc., that physically or visually restrict or block access to the room is prohibited.

* See also: Decorations and Displays

Furniture and Furnishings

Students are not permitted to remove or alter any furniture, fixtures, in their room, or public areas to assist University Student Housing in maintaining an accurate inventory of hall furnishings and prevent possible damage. This includes lofting beds that are not approved to be lofted.

Due to limited space, room furnishings cannot be stored elsewhere in the hall. Roommates are expected to work together to define the use of their shared space, this includes additional furniture.

Lounge furniture is intended for the public use of all and must always remain in its designated spaces. Moving university furniture from assigned areas to other areas of the building, including student rooms, is prohibited.

If furniture or other university property is removed from the hall, University Student Housing will pursue prosecution for criminal theft. Damage to public area furniture will be billed to the responsible party/parties and disciplinary action may be taken.

Gambling

In accordance with state law, any form of gambling must have a permit/license.

Guests and Visitation

Guests: A “guest” is defined as any individual who has not been granted contractual access to a space. This includes but is not limited to: on-campus students, off-campus students, and family members. Community Directors (CD) and Resident Advisors (RA) are available to assist students who may require support or guidance in working with a roommate about the presence of guests in their shared space, and especially in cases where a roommate displays lack of consideration for others or abuses the privilege of hosting guests.

We will continually evaluate the guest and visitation policy in order to promote healthy and positive communities. The university may impose further restrictions on guest visitation pursuant to federal, state, and local directives arising from any emergency situations.

Roommate Approval of Guests

• All guests must be approved by all roommates in advance of a visit.
• The right to sleep, study, and feel comfortable in one’s own environment take precedence over roommate requests to host guests
• Roommates should establish norms ahead of any guest’s visit. Established guest norms between roommates may include but are not limited to: standards for advanced roommate notification, preferred communication methods, and defining block-out times or dates for guests. These norms should be agreed upon and reflected in the roommate agreement.

Hosting Guests

• The host resident is responsible for the actions and behaviors of their guest and must be present at all times when the guest is in a University Student Housing facility.
  • If the guest has a contract with University Student Housing and/or is a student of Montana State University, they will be held accountable as outlined in the Student Code of Conduct and/or University Student Housing Community Standards.
  • Residents may have no more than 6 individuals total in their contracted room space.
• Residents hosting a guest are expected to meet them at the entrance of their building when they arrive and walk them to an exit when they leave. Guests will not be provided re-entry without a resident host.
  • Guests must not be left unattended or alone in the residence halls.
  • Any guest in University Student Housing facilities who is not escorted by their host resident will be asked to leave the facility.
• University Student Housing staff may require a guest to leave if their behavior is not in accordance with Montana State University policies and University Student Housing Community Standards.
• University Student Housing reserves the right to determine if the number of guests hosted by a resident is disruptive and may ask all or some guests to vacate.
• For any guest who will be present between the hours of 10pm-7am, residents must pre-register the guest(s) through the Housing Portal and subsequently check their guest in at the front desk with valid ID (both resident and guest) upon arrival.
• For guests under the age of 18 years old, parental/guardian notification is included as part of the pre-registration process.
  • Minors will need a photo ID to register as an overnight guest.
• For the safety of our community, registered sex offenders are not eligible as guests.
• Guests are prohibited during early arrival, late stay, or winter break.

Overnight Guests

Additional policies for overnight guests are listed below:

• Hosted guests staying in a space after midnight on weeknights and after 2 a.m. on weekends are defined as overnight guests.
• A resident may not host an overnight guest for more than three (3) consecutive nights. A resident may not host an overnight guest for more than ten (10) nights per semester. This refers to the total number of nights for ALL approved guests. Hosting overnight guests more than the length and/or frequency in the policy stated above will be considered a violation of their contract with University Student Housing.
• Residents may host one overnight guest at a time in their room.
• An overnight guest must reside in the hosting resident's contracted space for sleep and may not reside in common spaces.

Maintenance & Cleanliness

University Student Housing Responsibility

• University Student Housing would like to keep the halls and rooms in good condition and will do their best to remedy any problems brought to their attention.
• If students are aware of any needed repairs or safety problems, they should let an RA know as soon as possible. If after a reasonable time the problem has not been resolved, check back with the RA.
• An RA will perform a facility check of each room up to three times per semester to determine and report to University Student Housing if any maintenance, cleanliness, or safety issues exist. Students will be notified in writing, in advance, of the facility check.
• The public areas of the floor are checked nightly during RA rounds and checked weekly by the assigned RA.
• University Student Housing staff will conduct room checks during Thanksgiving, Winter, and Spring breaks to ensure windows are closed, room temperature is appropriate, and no pressing facilities issues exist.
• University Student Housing staff are expected to document any policy violations that they find during a facility check which may lead to the student(s) being held accountable for those policy violations.

Student Responsibility

• It is the responsibility of both roommates to help keep their assigned room, suite, or apartment clean.
• Waste materials, including empty bottles, cans and trash, should be removed regularly and disposed of or recycled in receptacles provided within each residence hall.
• When removing your personal room trash and recycling, please use the designated receptacles or outside dumpster of your residence hall. Please do not place personal bagged trash or recycling in stairwells, bathrooms, or public trash cans within your hall.
• Trash rooms are provided in most halls.
• Floors should be washed and rugs vacuumed regularly.
• Do not overflow in-hall trash or recycling receptacles. Please break down any cardboard boxes before placing them in hall recycling containers. There are larger trash and recycling containers outside each building for larger items or for use when in-hall receptacles are full.
• Students are expected to practice appropriate personal hygiene and maintain a sanitary environment within their assigned space and community, including the proper disposal of sharps.
• Students are responsible for damage and loss of university property.

Kitchens

All residence halls have kitchen facilities available for student use. Some halls may also have limited cooking utensils and equipment available for checkout. Any kitchen items used must be returned clean. Students will be charged for any damaged or dirty items. Students must clean up and disinfect the kitchen when finished. Students may use public refrigerators to store food; all food must be labeled with student name, room number, and date. Any food items not labeled, over one (1) week old or that cause a healthy and safety concern will be disposed. Access may be restricted if the kitchen is not kept up properly.

Laundry Facilities

Students in University Student Housing are offered washer/dryer facilities within their community at no additional cost. We encourage students to do their laundry in their own hall so as not to burden other hall facilities. It is suggested that students develop the habit of checking their clothing frequently while it is in the machines. Clothing left in the laundry areas will be removed by custodial staff to help maintain a clean and sanitary environment. *See also Abandoned Property.

The university is not responsible for damages, loss, or theft of clothing left in the machines or in the laundry rooms.

Please help us maintain the laundry rooms - dispose of your garbage, clean up messes, clean out lint traps in dryers, etc.

If students find a washer or dryer to be out of order in the laundry room, they should:

• Report the problem by utilizing the posted QR code or by submitting a Laundry Issue Work Order through the University Student Housing website. 
• Students may also contact a University Student Housing staff member to file an issue with a laundry machine and indicate which machine is out of order and what you believe is wrong with it.
• Report to the non-working machine to the front desk and request an “Out of Order” sign.
• Place the “Out of Order” sign on the machine not working so other students do not attempt to use it.

Students misusing or vandalizing machines will face disciplinary action and be held responsible for damages.

Community Bathrooms

Community bathroom areas are monitored daily and deep-cleaned multiple times per week.

Students may not leave personal items in community style restrooms.

If Custodial or University Facility Services staff have closed a community restroom for cleaning or maintenance, students are not permitted to enter that restroom until staff have completed their work and reopened the restroom.

Semi-Private Bathrooms

Students that live in University Student Apartments (Julia Martin), Headwaters Complex, or Yellowstone semi-suite rooms, will be provided with cleaning supplies and cleaning instructions, and will be responsible for performing regular cleanings of their private bathroom spaces.

Semi-private bathrooms may be deep cleaned during break times. Students will be notified in advance of the cleaning schedule and must remove their personal items from the bathrooms prior to leaving for break.

Repeated disruption of cleaning or maintenance processes may result in referral to the Student Conduct process.

Noise & Disruption

MSU is committed to providing an atmosphere conducive to academic success. Noise of any kind is the most common obstacle to providing this environment. Students should comply with each other’s requests for quiet whenever their behavior or the behavior of their guests is such that it creates a disturbance. Students must realize that they are obligated to extend this courtesy whenever requested to do so.

General Noise

• Yelling inside or between buildings and placing speakers in windows facing outward is prohibited. Megaphones are not allowed.
• Noise amplifying equipment must be used responsibly, including but not limited to: speakers, video game equipment, car sound systems, and guitar amps. Stereos should not be played through open windows to be heard outside. Subwoofers are not allowed to be utilized in the halls.
• Pianos are available in most halls for student enjoyment but should not be played during quiet hours and use may be restricted to accommodate for classes or other business functions. Playing of any other instruments/singing in public areas is prohibited unless specifically authorized in advance by the Community Director. Howard Hall has practice rooms available for use outside of the residence halls.
• Due to the nature and sound produced, drums cannot be played in University Student Housing. Electric drums that can be played through headphones, and do not disrupt the community, can be played as there is no auditable sound. Other instruments may be played quietly in students’ rooms or practice rooms except during quiet hours. If at any time such activity results in a complaint, students must stop playing.
• Students may have stereos and other audio equipment in their room or suite. Please be respectful and courteous when using such equipment so that it will not interfere with other students’ study or sleep. Any audio equipment played outside must remain at a reasonable level.
• Excessive noise may be considered disruptive.

Quiet Hours

Quiet hours are predetermined periods when sound, including stereos, televisions, and voices must be at a volume low enough to be inaudible in adjoining rooms or hallways (except in a 24- hour quiet community).

Quiet hours are set as follows:

Weeknights (Sunday-Thursday): 10 p.m. to 8 a.m. Weekend (Friday & Saturday): Midnight-10 a.m.

Courtesy Hours

Courtesy hours are in effect at all times. Courtesy hours allow all students to sleep, study, and relax or host visitors without distracting noises from neighbors. If any student makes a reasonable request that another student reduce the volume of their music, talking, and TV, they must comply with the request. Students must comply with staff requests to reduce noise. For more information see the Disruptive Behavior policy. Retaliation against the person making such a request may result in further conduct action.

24-hour Quiet Hours

During finals week, all communities are required to adhere to 24-hour quiet hours. Violation of 24-hour quiet hours can lead to immediate dismissal from University Student Housing for the remainder of finals week.

Recreation Facilities

The use of University Student Housing recreation facilities will be evaluated on an on-going basis to continue to maintain healthy communities. Students are expected to abide by all posted signage in regard to the use of facilities.

Outdoor facilities are available on campus and intramural fields are located near the Outdoor Recreation building. To prevent broken windows, please do not play athletic games close to the residence halls. Most Hall Councils have equipment available for check-out at the hall front desks. For organized outdoor events, please check with an RA or CD for information on how to reserve a space.

Religious Practices

Montana State University and University Student Housing is committed to honoring the religious practices of students, including smudging for our Indigenous student and incense burning and candle lighting as a component of religious practice.

The following guidance is intended to provide a process for students to request accommodations in University Student Housing to facilitate their engagement in their religious practices and observances. This process is not intended to challenge or limit the practice but is intended to provide understanding and assist with developing an approach that honors one’s religious practices while also maintaining a safe living environment for all and limiting potential negative impact on the community.

The religious accommodation request is intended to be a one-time process for students, regardless of how many times they want to engage in the requested religious practice. Students may be required to submit additional accommodation requests if the requested practice changes, or if the student chooses not to complete the accommodation request process.

Requesting Religious Accommodations

• Students who wish to engage in religious activities that may conflict with the University Student Housing Community Standards (i.e., smudging, burning incense or candles, etc.) should meet with their community director prior to engaging in any such practices.
• Alternatively, students can work directly with Campus Civil Rights (CCR) to request accommodations and navigate the approval process.
• For formal accommodations, CCR and University Student Housing will review requests, issue written decisions, and ensure compliance with safety guidelines.

In situations where conflicts arise due to these accommodations, we aim to resolve them through open dialogue, mutual respect, and adherence to our policies on equal access and civil rights. Our goal is to support all students' rights to religious expression while fostering an environment of understanding and cooperation across our community.

Any student with concerns or questions related to the prompts or expectations is encouraged to request a meeting to discuss their needs and concerns prior to completing the request.

If students would like to learn more about their options or the supportive and protective measures we can provide, please contact the Campus Civil Rights office.

Sports

Certain sports-related activities are strictly prohibited in all University Student Housing facilities and properties on campus. This includes but is not limited to: using sports equipment (i.e. Frisbees, rackets, darts, etc.), ball playing, tag/running, rollerblading/in-line skating, bicycling, skateboarding, and water/food fighting. Utilizing any outdoor modes of transportation such as bicycles, skateboards, scooters, hoverboards, etc. are not permitted inside any University Student Housing facility or property on campus.

Dart Boards: Because of the potential for bodily harm and physical damage to University Student Housing rooms, hard tip darts and dart boards will not be allowed. Any damage resulting from the use of a dart board in a room will be the financial responsibility of the students of the room. Soft tip darts and boards are acceptable.

Passive Involvement

As a community member, students are responsible for their behavior and choices, and their guests' behavior. One community role is to ensure that University Student Housing Community Standards are upheld. If you are in the presence of a violation students have a few options:

• Attempt to stop the violation.
• Contact on-call staff through after hours phone number.
• Remove yourself from the situation.

If students choose to remain at the scene of a policy violation, they will be included on the incident report and may be held accountable for a policy violation. The conduct process will give involved students the opportunity to explain their involvement before charges are found responsible or not responsible.

Pets

Students and their guests are not permitted to have pets in University Student Housing Apartments units.

Students will be held responsible for the removal of the animal(s) and remediation of the unit. Charges will be billed in accordance with University Facility, Maintenance, and third-party contractor standard rates. Failure to comply may result in University Student Housing terminating a student’s housing contract.

Exceptions are made for fish and totally aquatic species kept in tanks no larger than 10 gallons. Students should clean their aquarium in a cleaning room, not in the bathroom.  

University Student Housing will not be responsible for the care of animals during school breaks (Semester, Spring, etc.), and students will need to plan accordingly.

Service and Assistive Animals

Service animals are permitted in University Student Housing. Assistive animals (i.e., emotional support animals) are permitted for students with approved accommodations through the Office of Disability Services and University Student Housing. Owners of service and assistive animals must adhere to the Guidelines for Assistive Animals to ensure their animal does not violate their obligation to the University Student Housing Apartments contract. University Student Housing will not be responsible for the evacuation of animals during an evacuation and students will not be allowed to re-enter the building until the evacuation is complete.

Please note that failure to adhere to the Guidelines for Assistive Animals may result in disciplinary action, removal of the animal and charges for the remediation of the unit.  

Property Damage, Vandalism & Theft

Anyone who steals, loses, destroys or damages Montana State University property will be charged accordingly, required to pay the charges immediately, and will be subject to disciplinary action. If the damage exceeds $50 or is malicious in nature, it may result in arrest for damage to state property.

Students are responsible for the furniture and fixtures in their rooms and for university property within the hall. Any room damage (including nail holes, tape residue, etc.) determined to be above normal wear and tear (at the discretion of the University Student Housing staff), will be billed to the student(s) and may result in disciplinary action. 

Students who, because of their actions, are responsible for damage to University Student Housing facility (such as leaving a window open during the winter that results in a burst heater pipe), will be held financially responsible for any/all damages caused as a result.

University Student Housing may refuse, revoke, suspend, or reassign housing for a student or group of students based on behavior that violates Code of Student Conduct and/or Community Standards or damages. If students are found responsible for malicious or careless damage to University property they will be sanctioned through the conduct process. If no responsible individuals can be identified, common area privileges may be restricted.

Cleanliness

• It is the responsibility of all assigned students to help keep their room, suite, or apartment clean. Roommates should keep their respective sides of the room in a fashion that suits their tastes without infringing upon the roommate’s rights. One’s personal hygiene should be maintained and not create an unsanitary condition or an offense to others.
• Students are required to maintain cleanliness, reasonable sanitation and safety standards in all residence hall spaces.  Students should make every effort to keep their shared spaces (lounges, community bathrooms, hallways, lobbies, etc.)  clear of personal belongings and clean so that custodial staff can maintain their daily routine. 
• Activities that require excessive clean-up by the custodial staff will be charged to the individuals responsible.

Culinary Services

Meal plans are non-transferable. Students who attempt to share their meal plan or share their CatCard or student identification number will face disciplinary action. Students may use their CatCard cash to purchase meals for non-meal plan holders.

Unauthorized removal of any dining hall property out of the dining commons (i.e. dishes, cups, silverware, napkin dispensers, salt/pepper shakers, condiments, chairs etc.) is not allowed.

Vandalism

In University Student Housing, vandalism is defined as any damage to property, furnishings, furniture, elevators, bulletin boards, flyers, or any additional/unnecessary messes beyond what is expected with normal use of the facilities (i.e., smashed fruit in the hallway, spilled drink in the stairwell, etc.).

Room Changes

When a space (bed, closet, etc.) in a room becomes vacant after a student moves out, the remaining occupant(s) must keep that space clean and unoccupied, free of anything belonging to the remaining occupant(s) of the room. A new student may be assigned to that space at any point. Maintaining a clean, inviting space will create a positive roommate dynamic with the new students(s).

Students can only move into a vacant space in a room after being granted permission by their Community Director, Program Coordinator, or the University Student Housing Office. Moving into a room/suite/apartment or changing rooms/suites/apartments without the written approval and direction of University Student Housing is a violation of this community standard and may result in conduct action and/or applicable fees.

Room Vacancies

• University housing is in high demand, and we strive to provide as many students as possible with the opportunity to live on-campus. The university routinely identifies vacancies that can be offered to continuing students on room change lists or new students preparing to join our campus.
• To make the best use of space, we first provide current students with the opportunity to request a roommate of their choosing through the Housing Portal. We will make an effort to first accommodate mutual roommate requests before reassigning. This process is time sensitive, therefore students must submit these requests as soon as the vacancy in their room occurs. See the University Student Housing Contract for more information.
• If a space is available in a room, University Student Housing may assign a roommate at any time without prior notification to the remaining student(s). University Student Housing staff will make an effort to contact students in advance, notifying them that they are receiving a new roommate.
• When available, students that are approved for a Double-as-Single room may keep the room and assume the additional cost of living in a double room without a roommate (see Housing rates chart). When a room is awarded as a Double-as-Single, all furniture must remain in the room.
• When vacancies occur in a triple, suite, or apartment, the remaining student(s) must accept a new roommate(s) and/or move to another suite. The university will not change room assignments if the vacancy occurs within two weeks of the end of the semester.

Storage

Residence Halls do not have student storage available for students. A limited number of ski/snowboard lockers are available to students in Hapner, Hyalite, Langford and Yellowstone Halls and secure bike storage available to students of Hyalite and Yellowstone to rent for a minimal charge. These lockers and secure bike storage spots are rented through the Housing Portal on a first-come, first-serve basis starting in July. Students may not store items in public areas, lobbies, or hallways.

Smoking & Tobacco Use

No Smoking

Smoking is not allowed inside any University Student Housing facilities. This includes cigars, cigarettes, pipes, hookah, e-cigarettes/vape, or any other smoking device. Hookah pipes or bongs are prohibited inside of any University Student Housing facilities. Any smoking paraphernalia known to be associated with or suspected of use with drugs may be confiscated by University Police Department and is a violation of the drug policy.

Tobacco Free Campus

As of August 1, 2012, Montana State University is a Tobacco Free Campus.

The use of tobacco (including cigarettes, cigars, pipes, smokeless tobacco, and all other tobacco products) by students, faculty, staff, guests, visitors, and contractors is prohibited on all properties owned or leased by MSU, including:

• All interior space on the MSU campus and property leased by MSU, including the agricultural research centers and other remote sites;
• All outside property or grounds on MSU's campuses, including areas such as walkways, breezeways, parking lots, and patios;
• All outside property leased by MSU;
• All vehicles leased or owned by MSU;
• All indoor and outdoor athletic facilities.

Advertising, sale, or distribution of tobacco is prohibited on MSU's campus.

Tobacco industry and related company sponsorship of campus groups, events, individuals, and departments is prohibited. This includes scholarships, sponsorship of faculty positions, and recruiting for employment. Tobacco industry and related company sponsorship of MSU athletic events and MSU athletes is prohibited.

Littering on any university property, whether owned or leased, with the remains of tobacco products is prohibited.

Organizers and attendees at public events, such as conferences, meetings, public lectures, social events, cultural events, and sporting events using MSU facilities are required to abide by MSU's tobacco-free policy. Organizers of such events are responsible for communicating the policy to attendees and for enforcing this policy.

Space Reservations

A Space Reservation Request must be made via the University Student Housing Main Office to reserve an available space in the hall for sponsored events.

Sponsors must be recognized as a University-affiliated group. Additional rules & regulations for events and reservations may be provided during the reservation request process. 

Signs

Signs which are the property of the federal, state, or local government, or which belong to the university, may not be posted in student rooms. Sign theft is illegal. If students are found possessing such a sign, they will be reported to the proper authorities for disposition of their case. If students are found to be in possession of a local business sign, they will be reported to the business concerned and/or the local police.

University and Community Information

It is expected that students attend community meetings with their Resident Advisors, and/or Community Director where students receive important information regarding their housing and the campus community. To ensure that this information is received, students are strongly encouraged to check their preferred email. Preferred email may be edited through MyInfo.

Students are strongly encouraged to check their university email for important communications. Email communication constitutes official notification from the university. Failure to check this university-issued email account does not negate a student’s’ responsibility to respond to the provided information.

Video Policy

Showing videos (VHS, DVD, film, etc.) in University Student Housing must comply with federal copyright protections. Please adhere to the following guidelines:

• The university and its staff cannot rent videos without paying additional price for copyright privileges.
• It is against copyright law to have a public showing of videos, e.g. to a large group of individuals outside of an individual room, apartment or floor lounge.
• Money may not be charged for video showings.
• The showing of adult videos is prohibited in public areas.

Weapons – (University Weapons Policy)

Definitions

For purposes of this policy, “Weapon” means an instrument, article or substance that is designed, used or likely to be used to cause bodily harm or property damage. Weapons include, but are not limited to, the following items: firearms, including rifles, shotguns, handguns; bowie, dirks and knives (other than kitchen knives) with blades four (4) inches or longer; explosives; swords,  nun chucks, throwing stars and other martial arts weapons; crossbows, compound bows, recurve bows, long bows; pepper spraydo you  (except for small, personal protection dispensers); BB guns, paintball guns, ammunition, and non-functioning replicas that could be confused with actual firearms/weapons. “University Premises” means the facilities and land owned, leased by, or under the primary control of Montana State University-Bozeman and passenger vehicles owned, leased, or otherwise under the control of the university.

Policy

No person may carry or possess a weapon, regardless of whether the person has a permit to carry a concealed weapon, on university premises except as authorized by this policy.

• Residents of University Student Housing may store rifles, shotguns, crossbows, compound bows, recurve bows and long bows with field or broadhead points, and bear spray at the University Police Department. Residents and guests may not store weapons in vehicles on University property.
• Licensed Peace Officers and Security Personnel. Licensed Peace Officers working in the course and scope of their employment as law enforcement officers and employees of a contracted private security company, registered to carry firearms pursuant to Title 37, Chapter 60, MCA, working in the course and scope of their employment, are authorized to carry loaded firearms on campus.
• The transportation of unloaded firearms directly between a parking area on campus and the location authorized for its use, or transportation of a firearm to be stored in the university storage facility as outlined in this policy is permitted under this policy.
• The use of starting pistols at athletic events, replicas in connection with authorized military drills by ROTC, or theatrical productions sponsored by the university is permitted.
• The display of unloaded firearms in connection with university events or events contracted under the Facility Use Policy by third parties is permitted, if the advance written permission from the University Police Chief or designee is obtained. The Chief of Police shall provide notice to university administrators or employees who, in his or her discretion, should be advised of the granted exception.

Procedures

Students and employees who violate the provisions of this policy shall be subject to disciplinary action, up to and including expulsion or termination of employment. The University Police Department shall be responsible for appropriate enforcement of the policy for visitors and others on campus which may include removal from the campus, restriction of access to campus under section 1200.00 of the Facilities Use Manual, criminal, and/or civil proceedings.

Discharging a weapon in University Student Housing will be cause for immediate contract termination and removal from University Student Housing.

In all cases of weapons violations, students will face disciplinary action and law enforcement will be involved. Students could face contract termination and removal from University Student Housing and suspension from the university.

In addition to our Student Code Conduct Weapons Policy. University Student Housing also prohibits the following items:

• Axes
• Hatchets
• Ice picks