Follow these instructions to setup your MSU Office 365 email account on Outlook. 

After enrolling in Duo, access to email on your mobile device may be impacted. Go to montana.edu/uit/duo to learn more.

*Important Update Fall 2022*

Microsoft Transition to Modern Authentication for Increased Security.


After October 1, 2022, all clients and apps that use Office 365 Basic Authentication will be affected and unable to connect.

Microsoft will be fully moving to utilize Modern Authentication for Office 365 services and will disable support for Basic Authentication.

This change will primarily impact access to Microsoft Office 365 email that are using apps that do not use Modern Authentication. Read below for other impacts.

What do I need to do to Prepare for this Change?

Users are strongly encouraged to use the Outlook app, which is easily configurable on Windows, macOS, iOS, and Android.

To ensure the best level of support for our users, UIT will offer end-user support for email using the Outlook client. This is because our email system is Microsoft and Microsoft only supports the use of the Outlook App.

You may continue to use other email clients, e.g. native email clients on phones, Mac mail etc., but these will not be supported by UIT.

Apple Note* If you are currently using a supported version of native email client, after the sunset of Basic Authentication, you may need to delete your account (from the mail app) and re-add it to see if it will work.

UIT will provide guidance on adding your account, but if this does not work UIT will not be able to troubleshoot these issues.

What are the impacts of this change?

This change will primarily impact access to Microsoft Office 365 email that are using apps that do not use Modern Authentication. This affects older mail clients that use IMAP, POP3 (such as Thunderbird), and ActiveSync connections (such as Android Mail and older versions of iOS Mail) as well as Outlook 2010 or older. 

Any other apps that connect to other services may be impacted too.

The Gmail “Send As” feature will no longer function. This feature does not use Modern Authentication. Google has, to date, not implemented support the Modern Authentication Protocol (OAuth2) for this feature. 

Other authentication methods that may also be impacted include Exchange Web Services (EWS), Exchange ActiveSync (EAS), POP, IMAP, Remote PowerShell, MAPI, RPC, SMTP AUTH, and OAB.

More information

Modern Authentication and Basic Authentication are terms for connection methods between a client (for example, your laptop or your phone) and the Office 365 servers. Currently, MSU’s Office 365 environment allows users to authenticate with Office 365 services using both Basic Authentication as well as Modern Authentication. This will be going away on October 1, 2022.

More information on this change from Microsoft can be found here: https://docs.microsoft.com/en-us/exchange/clients-and-mobile-in-exchange-online/deprecation-of-basic-authentication-exchange-online

If you have any questions or need assistance, you can contact your departmental IT or the UIT Service Desk by calling 406-994-1777 or emailing [email protected]

 

Instructions for Outlook for Desktops / Laptops

  1. Open Outlook for Mac.
  2. Click Preferences link (command ,) located under Outlook menu.
  3. Click Accounts.  
  4. Select Exchange or Office365 
    OR if you have already have an email account in Outlook, click the drop down arrow located next to the plus (+) sign in the bottom left of panel and select Exchange. See image below for steps 5-8.
  5. Enter settings as shown below:
  6. Email address: [email protected]
    User name: [email protected] (for example, [email protected])
    Password:  NetID Password
  7. Check the box next to Configure automatically.
  8. Click the Add Account button.
    screenshot of Outlook Preferences - add account panel.

    When prompted ...do you want to allow this server to configure your settings:

  9. Check the box next to Always use my response for this server then click the Allow button.

Your account should now be configured.

NOTE: If for some reason your account is unable to be configured automatically, enter information in step 6 as instructed above butuncheck the automatically configure check box.  You will be prompted for server address, follow steps below:

  1. Enter outlook.office365.com in the Server field. See image below.
  2. Click the Add Account button
    Screenshot of manual configuration panel where you enter the server address.

    When prompted with ...do you want to allow this server to configure settings:

  3. Check the box next to Always use my response for this server then click the Allow button.

Your account should now be configured. 

Click Here for instructions on how to set-up the Outlook App on your Mac . Applicable after Fall 2022. https://www.montana.edu/office365/ios-outlook-setup.html

  1. Open Outlook.
  2. Click the File menu tab.
  3. Click Add Account.
    Screenshot of Add Account button at the top of the File screen.
  4. Enter fields as shown below:
    Your Name:  Bob Cat
    Email address: [email protected]
    User name: [email protected] (for example, [email protected])
    Password:  NetID Password

    Make sure the radio button next to Manual setup... is NOT selected.

  5. Click the Next button.
    Screenshot of the Add Account, settings panel.

    The Windows Security panel opens prompting for your password.

  6. Replace the auto populated User name with: 
    User name: [email protected]
    Password:  NetID password
    Then click the OK button.
    Screenshot of Microsoft Outlook login window

Your account should now be set up.

To manually set up account:

  1. Click the radio button next to Manually setup... and then click the Next button.
    screenshot of the radio button to click to manually set up outlook account.
  2. Click radio button next to POP and IMAP and then click the Next button.
    Screenshot of Pop or IMAP radio button selection.
  3. Enter fields as shown below:
    Your Name:  Bob Cat
    Email address: [email protected]
    Account type: IMAP
    Incoming Mail server: outlook.office365.com
    Outgoing SMTP server: smtp.office365.com
    User Name: [email protected] (example: [email protected])
    Password: NetID password

  4. Click the More Settings button.
    Screenshot of Add Account settings window

    The Internet E-mail Settings panel opens.

  5. Click the Outgoing Server tab.
  6. Check the box next to My outgoing server (SMTP) requires authentication and the radio button next to Use the same settings... as shown in image below.
    screenshot of Internet E-mail Settings panel with Outgoing Server tab opened.
  7. Click the Advanced tab.
  8. Enter the following under Server Port Numbers:
    Incoming server (IMAP): 993
    Use the following type of encrypted connection: SSL
    Outgoing server (SMTP): 587
    Use the following type of encrypted connection: Auto
  9. Click the OK button.
    Screenshot of Advanced tab in Internet Email Settings panel.
  10. Test Account Settings should start automatically.  If it doesn't, click the Test Account Settings button to verify info entered.
  11. Click the Close button, then click Finish.

    If the test fails and account can not be set up, contact the UIT Service Desk for assistance.

Outlook App set-up for Mobile Devices

 

FindTime for Outlook

FindTime is an add-on app for Outlook and Outlook on the web that is used to create meeting polls where you can propose multiple times/dates that that attendees can vote on.   Once consensus is met the meeting is automatically scheduled.  Learn how to get FindTime.