Montana Science Olympiad Tournament will be held on  Wednesday, March 8, 2023.

This page is for Event Supervisors (judges).
Tournament Day volunteers can register here - Talks & Tours leaders are here, too

What does an event supervisor do?

Event Supervisors use their expertise to design and run a specified event in accordance to the Science Olympiad Rules Manuals. Event Supervisors may be MSU faculty members, graduate students, staff or student clubs (with an advisor) or members of the community. Past experience with Science Olympiad is helpful but not required. Event supervisors are key to a successful tournament, and we are grateful for your support!

Resources on this page

Packet pickup on March 6 and 7

We will have a bag of materials for you that includes a packet with score sheets, tests (if you asked us to copy them), vests for event supervisors, buffs (neck gaiters/armbands) for volunteers, lunch tickets, etc. You can pick up your packet in Reid 206 in any of the following slots. Or – we can either deliver it to you on March 6/7or we can have it for you at the registration desk on tournament day. 

  • Monday, March 6, 2:30-4:30pm, Reid 206
  • Tuesday, March 7, 9am to 10:30am, Reid 206
  • Tuesday, March 7, 1:30pm to 3:30pm, Reid 206

Scilympiad: Making an account

All event supervisors and co-event supervisors who will be entering scores should make an account in Scilympiad. If you already have an account, you do not need to make a new one. We (Science Olympiad staff) will link your account to your event. Let us know if you have an account and can log in but are not yet connected to your event. 

To make a new account (all co-event supervisors and core helpers should do this, too) 

Access the Montana Scilympiad website (https://scilympiad.com/mt).  

Click the “Log in” tab in the upper-right corner, then “New member,” then you will see “Create a new account.” 

Enter your information and click REGISTER 

Complete your profile information and choose your main role (event supervisor or assistant ES). 

On the “Events to Supervise” window, choose the event(s) you are hosting. Be sure to choose the correct division (B is middle school, C is high school). If you are doing both, find your event under both menus. 

When your new account is complete, we will link your event to your account. 

 

Scilympiad: Scoring events on tournament day

Watch this Montana video on how to score events in Scilympiad

You can also read and download the instructions on this page. These instructions will be printed and in your event supervisor packet, but it is great to experiment a little bit ahead of time.

Event Supervisor checklist

See/download the Event Supervisor Checklistthat was introduced at the ES orientation on Feb. 1, 2023 and will serve as a guide for your steps along the way. It is available in HTML and as a PDF download.

 

Event Supervisor Timeline and Tasks - 2023 season

*Events in bold are specific to event supervisors

 

September 2022: Montana events announced

October 2022: Team registration opens

December 7 and 15, 2022: Event Supervisor workshops: Getting a Jump Start on Your Event (optional)

Dec. 12, 2022 week: Event Supervisor registration form opens

Dec. 28, 2022: Deadline to fill out Event Supervisor registration form

- - - - - - - - - - -

Jan. 31-Feb. 2, 2023: Event Supervisor orientation meetings

Feb. 3, 2023: Deadline to submit equipment needs

Feb. 15, 2023: Team registration closes

Feb. 15, 2023: Deadline to submit volunteer needs

Monday, Feb. 27, 2023:Tests/score sheets due if you need us to make copiesand/or review your test 

Friday, March 3,2023:Final deadline for testitems due (earlier if you'd like a review or need copies) 

March 6-7, 2023: Packet pickup in Reid Hall (or we can deliver)

March 7, 2023: STEM Night, Museum of the Rockies

March 8, 2023: State Tournament

May 18-20, 2023: National Tournament — Wichita State University, Wichita, Kansas

Helpful resources

Download the rules manuals for Division B (middle school) or Division C (high school) -- or both, if you are running both divisions. Make sure you are downloading THIS YEAR's manual(s).

The Events Logistics Manual *helps you know how to set up the room and prepare for the event, including how many volunteers you may need and how much prep time to expect. Make sure you are downloading THIS YEAR's manual(s).

Look at the Event Supervisors' web page to see if there are any special diagrams or set-up guides for your event.

You can also click through to your event from the national Event Table. There may be additional resources here.

Be sure to check the Rules Clarification page to see if your event has had any changes since the rules manuals were produced.

If you are doing a test, lab, station or hybrid event, you might like to

Depending on the event you are running, you may need to:

  • Write a test
  • Prepare samples or specimens for stations
  • Set up experiments
  • Prepare a space for the testing of structures, vehicles, etc.

Preparation may include

  • Bringing equipment*
  • Making copies of tests or handouts*
  • Setting up labs

*We can help....just give us plenty of notice!

 Event Supervisors also

  • Attend the state tournament and oversee their contest
  • Adhere to national and MSU policies regarding working with children, and
  • Uphold the values of Science Olympiad, including a welcoming and inclusive environment
  • Grade/score their contest and submit scores promptly so we can announce the winners

Event supervisor orientations - Feb. 1-2, 2023

Event supervisors -- especially those who are new to Science Olympiad -- should plan to join one of the orientations on Jan. 31, Feb. 1 or 2. The sessions will also be recorded, but if you are new and can't make one of these sessions, please contact us to set up a one-on-one meeting. Feel free to invite others who will be part of our core team, such as a co-event supervisors or others who will assist with creating or grading the contest.

Please email [email protected] if you have any questions or need to schedule a one-on-one meeting.

Event supervisor registration form 2023

Every Event Supervisor who has confirmed participation should fill out the registration form by Dec. 28, 2022, even if you've already spoken with our staff about the upcoming tournament. If you are interested in participating but haven't yet spoken to or confirmed with Montana Science Olympiad staff, please email [email protected] to let us know. We'd love to have you!

Official Event Supervisor Registration Form 2023

If you are or have a co-event supervisor, only one of you needs to fill out the form. If you’re not sure, go ahead and fill it out. Even if you have already spoken with us about participating, this form helps us get additional information about your needs for volunteers, space, etc.

Before you register, you will want to know:

  • Name, email and t-shirt size of a co-event supervisor (if you have one)
  • Some idea of how many volunteers you may need for your event*
  • Some idea of what supplies you need us to get for your event*
  • Some idea of what room location or space needs you will have*

*If you’re not sure, please take your best guess; you can always change it.

For these items, It will be VERY helpful to access the rules manual for your event as well as the event logistics manual prior to filling out the form

Thank you!

Questions?

Please email any questions or concerns to us at [email protected] or call (406) 994-7476.