Initial Hiring Steps

Staff

  1. Upon completion of background check, HR will email “New Hire Paperwork” which includes W-4, MSU Welcome Letter, JumpStart invitation, etc. HR will complete an EPAF (electronic personnel action form) after “New Hire Paperwork,” has generated a GID, Net ID, and email.

  2. Notify your Division Specialist of the new hire to initiate an I-9 invitation for new MSU employees or those who have had a break in service more than 3 years. An I-9 must be completed within 3 days of employee’s start date.

  3. Submit Student Success new hire form (this will ensure the new employee is included in Division communications).

Students

  1. Notify your Division Specialist or departmental staff to send "New Hire" paperwork to new student employee through DocuSign (W-4, Vehicle, Confidentiality Agreement, etc).
  2. Submit DSS EPAF form for new student employee (your Division Specialist will then fill out EPAF).
  3. A Division Specialist will send an I-9 invitation for new MSU employees or those who have had a break in service more than 3 years. An I-9 must be completed within 3 days of employee’s start date.
  4. Student employees do not have an employee email account automatically generated. The department must request a work email account be created. You will find that form here: https://www.montana.edu/uit/email/exchange_request.html.

* International Students: Contact HR (DarcyTickner (406) 994-7926or [email protected] ).Darcy will process the I-9 and ensure tax documentation is collected.Division Specialist or appropriate department contact willcomplete the DSS EPAF form for student. 

Departmental To-Do List:

Trainings

Welcome Templates

Division/MSU Information

Long Term Onboarding & Engagement

Employee Offboarding Procedures

Staff

  1. Submit DSS EPAF form for all departing staff.
  2. The Division Specialist will email “Termination Checklist” to employee through DocuSign.
    • Search "Termination Checklist" in the "All Templates" section.
  3. The Division Specialist will email [email protected] with the following information:
    • Employee name
    • Department
    • Last for digits of ID
    • Date of Termination 
  4. The supervisor will direct employee to return keys to the PLEW Building.
  5. The supervisor will direct employee to turn in P-Card to MSU Business Office.
  6. Remove access from all internal shared emails and other shared files or software platforms. 
  7. Move ZOrg assignments for supervisors by emailing [email protected].
  8. Change/Delete any passwords or door codes.

Students

  1. Submit DSS EPAF form for all departing student staff.
  2. The Division Specialist will email [email protected] with the following information
    • Employee name
    • Department 
    • Last 4 digits of ID
    • Date of Termination
  3. Remove access from all internal shared emails and other shared files or software platforms. 
  4. Change/Delete any passwords or door codes.

 

 * International Students:

   Contact HR (DarcyTickner (406) 994-7926or [email protected] ).