Funds from these awards will be used to support travel opportunities for existing MSU Bozeman graduate students from any department, to conduct poster or oral presentations at professional conferences or scholarly research. The total number of awards will depend on the available funds. An application period for these awards will open every three months. Applications will be considered on a first-come, first-serve basis and grants may not be awarded if funds have been exhausted.

Applications are accepted between the dates listed below. 

  • 1 January - 28 February
  • 1 April - 31 May
  • 1 July - 31 August
  • 1 October - 30 November


Graduate students must be considered in good standing. Graduate students are not eligible to receive an award within 3 years of a receiving a previous award.

There are two levels of grants. 

  • Standard Professional Advancement Grants: An award up to $500; requires documentation of presenting your scholarship as well as advisor approval. These will be awarded every 3 months on a first-come, first-served basis.
  • Dean's Professional Advancement Grants:  The award amount is up to $1000 and the application requires a student written essay. There are fewer of these and they are more competitive. This level of award is only for students not supported on GRAs since GRA-supported students may have more access to travel funds from their advisor.

Do not apply for both grants. If you apply for and do not receive the Dean's Professional Advancement Grant, you will automatically be considered for the Standard Professional Advancement Grant.

Required Application Materials

  1. Student/Information
  2. Name, email address, ORCID, and linkedIN profile (indicate N/A when necessary)
  3. Title of the scholarship to be presented (or researched)
  4. Venue in which the scholarship will be presented. If the trip is to conduct scholarship, please describe the planned work (250 words or less)
  5. Detailed budget request that includes transportation (type & cost) accommodations, registration fees, and the duration of the trip. No matching is required, though we acknowledge that the amount from the Graduate School may not cover your full costs.
  6. Documentation that you will be presenting at the event (e.g., a letter of acceptance, a program listing their name and submitted scholarship)

The submitted proposal will be electronically routed via DocuSign to the Graduate School, then the students’ Research Advisor and finally the Graduate School Dean. Only those proposals that are electronically approved by the advisor will be eligible for an award. 

Application Links


Note: Only apply for one grant.

NOTE:  If awarded, you should be prepared to acknowledge support from the Graduate School at Montana State University. Also, please tag some of the Montana State social media when you are presenting your work, e.g. MSU FB page, MSU Twitter, InstagramLinkedIN.

Mechanism for Distribution of the Professional and Dean's Advancement Grants.

Staff from the student's academic department will need to coordinate with the Graduate School regarding use of these funds which will be available to to reimburse the student for travel and registration expenses allowable under university policy.